6640--Supplies - ThinPrep Cytoprocessor and Reagents - Ann Arbor

Solicitation / RFP / RFQ

This document is a justification for a sole source award under FAR 13.5 Simplified Procedures for Certain Commercial Items. It details a requirement for a Cost Per Test (CPT) contract to provide gyn and non-gyn specimen testing for the Pathology and Laboratory Medicine Services at the VA Ann Arbor Healthcare System. The procurement is for a ThinPrep Cytoprocessor and associated reagents, consumables, and services.

• One (1) standalone automated Cytology Processing and Papanicolaou nontoxic staining system (ThinPrep 5000 processor).

• Uninterrupted Power Supply (UPS).

• Printer, Toner, Parts.

• Service manual (technical and service).

• Reagents, Consumables, and Supplies.

• Shipping and Handling for reagents.

• Preventative and Emergency Repair Maintenance agreement.

• Operator and Pathologists training.

• Hardware and software updates.

• Contract Type: Firm-Fixed Price IDIQ with a five-year ordering period.

• Period of Performance: February 16, 2026 – February 15, 2031.

• Estimated testing volumes are provided for GYN and Non-GYN specimens over the five-year period.

• This is a sole source justification, indicating restricted competition.

• An intent to sole source will be posted to SAM.gov to solicit inquiries.

• Competition is restricted because only one responsible source (Hologic Sales and Service, LLC) and no other supplies or services will satisfy agency requirements.

• Market research did not identify other sources or distributors for the required ThinPrep system.

• The VA Rule of Two and SBA Rule of Two cannot be met.

• The Buy America Act applies as the equipment is made in the USA.

• The VA is transitioning from the SurePath system to ThinPrep to align with industry standards and FDA requirements for HPV testing.

• The Hologic ThinPrep 5000 processor is identified as the only instrument meeting all salient characteristics.

Solicitation / RFP / RFQ

This is a solicitation for the procurement of ThinPrep Cytoprocessor and Reagents for the Ann Arbor facility. The Department of Veterans Affairs, Network Contracting Office 10, is issuing this solicitation.

• The primary requirement is for "Supplies - ThinPrep Cytoprocessor and Reagents".

• Product Service Code (PSC): 6640

• North American Industry Classification System (NAICS) Code: 334516

• Award Number: 36C25026D0039

• Award Date: 02-11-2026

• Award Amount: $0.00

• Awardee Name: HOLOGIC SALES AND SERVICE, LLC

• Contractor's UEI: Q1NBY5GKN9Z3

• Awardee Address: 250 CAMPUS DRIVE, MARLBOROUGH, MA 01752

• Not specified in the provided text.

• Not specified in the provided text.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 10, 3140 Govenors Place Blvd, Suite 210, Kettering OH 45409-1337.

• Point of Contact: Kellie Konopinski, Contracting Officer, kellie.konopinski@va.gov, 734-222-4330.

• The document appears to be an award notice rather than a solicitation document itself, as it contains award information.

Notice of Intent to Sole Source

This document is a Notice of Intent to Sole Source from the Department of Veterans Affairs, VA Ann Arbor Healthcare System, NCO 10 Contracting Activity. They intend to negotiate a sole source contract for a standalone automated Cytology Processing and Papanicolaou nontoxic staining system, including UPS, printer, toner, parts, service manuals, reagents, consumables, supplies, shipping, preventative and emergency repair maintenance, and operator/Pathologist training. The procurement is being conducted under Simplified Acquisition Procedures and the authority of FAR 13.106-1(b)(2).

• One (1) standalone automated Cytology Processing and Papanicolaou nontoxic staining system.
• Uninterrupted Power Supply (UPS).
• Printer, Toner, Parts, Technical and Service Manuals.
• Reagents, Consumables, and Supplies.
• Shipping and Handling costs for reagents.
• Preventative and Emergency Repair Maintenance agreement (including non-refurbished materials, labor, transportation).
• Operator and Pathologists training.
• Hardware and software updates.

The VA Ann Arbor Healthcare System is transitioning from the SurePath Cytoprocessor to the ThinPrep system to align with industry standards and FDA requirements for HPV testing on expanded specimen types (vaginal and anal specimens). The ThinPrep system and its associated reagents and consumables are proprietary to Hologic Sales and Services, LLC. The VA believes only Hologic possesses the required capabilities to meet this need, citing the proprietary nature of ThinPrep specimens requiring a Hologic Cytoprocessor for slide preparation.

• Anticipated contract type: Firm Fixed Price, 5-year ordering period IDIQ.

• This notice is NOT a request for competitive proposals or offers. No solicitation package is available.

• Any response must provide clear and convincing evidence that competition would be advantageous to the Government.

• Responses must be received no later than Monday, September 29, 2025, at 4:30 PM Eastern Time.

• Proposed Vendor: Hologic Sales and Services, LLC, 250 Campus Drive, Marlborough, MA 01752.

• Contracting Officer: Kellie Konopinski

• Email: Kellie.Konopinski@va.gov

• Phone: 734-222-4330