6640--Equipment: Ductless Fume Hood

Form / Attachment / Pricing Sheet

This document, "Attachment A: Price Schedule," outlines the pricing structure for items related to the opportunity. Bidders are expected to use this schedule to provide their pricing for the specified goods and services.

• Item Information: Details specific items including:
  • 5' Ductless Benchtop filtered fume hood (Item 0001)
  • Work Surface, 5' w x 36" d, no cutouts (Item 0002)
  • Filter (Item 0003)
  • 60" Telescoping base stand, with casters (Item 0004)
  • Delivery/Installation (Item 0005)
• Quantities and Units: Specifies the quantity and unit of measure for each item.
• Unit Price and Amount: Fields for bidders to enter unit prices and calculate total amounts for each line item.
• NAICS and PSC Codes: Principal NAICS Code (339113 - Surgical Appliance and Supplies Manufacturing) and Product/Service Code (6640 - Laboratory Equipment and Supplies) are listed for each item.
• Grand Total: A field to sum up all individual item amounts.

This price schedule is critical for bidders to accurately prepare and submit their proposals. It defines the specific items and services for which pricing is required and provides the structure for submitting cost information. The listed NAICS and PSC codes may also be relevant for determining eligibility or categorizing the procurement.

Form / Attachment / Pricing Sheet

This document, "VAAR 852.219-78 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (SEP 2021) (DEVIATION)", is a mandatory certification form for offerors. It requires bidders to certify their compliance with limitations on subcontracting requirements if awarded a contract. This includes specific certifications for manufacturers and non-manufacturers, particularly concerning the use of small businesses and domestic products.

• Limitations on Subcontracting: Details the percentage of work that must be performed by the prime contractor, with specific rules for supplies and products, including exceptions for VIP-listed SDVOSBs/VOSBs and non-manufacturers.
• Manufacturer/Non-Manufacturer Certification: Requires offerors to self-certify whether they are a manufacturer or a non-manufacturer and meet specific criteria (e.g., employee count, primary business activity, ownership of items).
• Waiver Provisions: Mentions the possibility of waivers for non-manufacturer rules under specific circumstances.
• Acknowledgement of False Certification Penalties: Warns that false certifications are subject to criminal, civil, or administrative penalties.
• SDVOSB/VOSB Contract Compliance: Outlines potential consequences if a VA-awarded SDVOSB/VOSB contract is found to not have been performed in good faith.
• Record Keeping and Demonstration: States that offerors may be required to provide documentation (invoices, subcontracts) to demonstrate compliance during and after contract performance.
• Certification Section: A dedicated section for the offeror to complete, sign, and return, certifying their status and intent to comply.

This document is critical for bidders to understand and complete accurately. Failure to provide the required certification will result in the offer being deemed ineligible for evaluation and award. Bidders must carefully review the definitions and requirements for manufacturers and non-manufacturers to ensure they can truthfully certify compliance with the limitations on subcontracting, which directly impacts their ability to bid and perform on the contract.

Form / Attachment / Pricing Sheet

This document, "Attachment C: Delivery Schedule," outlines the specific delivery requirements for items related to the opportunity. It details the destination, quantity, and expected delivery date for each item.

• Item Number: Unique identifier for each item to be delivered (e.g., 0001, 0002).
• Ship To: Specifies the recipient, which is the Department of Veterans Affairs, Malcom Randall VAMC, located at 1601 SW Archer Road, Gainesville, FL 32608-1197, USA.
• FOB: Indicates "DESTINATION," meaning the seller is responsible for delivery to the specified destination.
• Quantity: The number of units for each item.
• Delivery Date: A blank field for each item, indicating that specific delivery dates are to be determined or specified elsewhere.

This attachment is crucial for bidders to understand the logistical requirements of the contract. It specifies where items need to be delivered and in what quantities. Bidders must note that the delivery dates are not pre-filled, suggesting these will be a point of coordination or further instruction within the overall contract.

Form / Attachment / Pricing Sheet

This document, "Attachment B: Salient Characteristics," details the specific technical and performance requirements for a benchtop ductless filtered chemical fume hood. It outlines the essential features and standards the equipment must meet to be considered acceptable for the North Florida/South Georgia Veterans Health System's laboratory research applications.

• Ductless Filtered Design: Must be self-contained, utilize carbon filtration for solvent and acid vapors, maintain a minimum average face velocity of approximately 60 feet per minute at a 16-inch sash opening, and incorporate a bypass airflow design.
• Integrated Safety Monitoring and Alarms: Requires a system for monitoring filter breakthrough, air quality, sash position, temperature, and fan status, with audible/visual alarms and automatic fan shutdown for unsafe conditions.
• Construction and Materials: Specifies chemical-resistant interior liners, powder-coated steel exteriors, and a tempered safety glass vertical-rising sash with a defined loading position and sash stop.
• Lighting and Usability: Mandates vapor-proof LED lighting suitable for laboratory use, with sufficient illumination levels and low sound levels (approx. 60 dB(A)).
• Smart Control and Communication: Requires a digital command/control module for monitoring hood status, with real-time monitoring, user interface for controls, and communication capability.
• Size and Configuration: Nominal width of approximately 5 feet, configured as a benchtop laboratory fume hood, accommodating multiple prefilters and exhaust fans.
• Safety and Performance Standards: Must meet or be tested to standards including ANSI Z9.5, SEFA 9, Modified ASHRAE 110, UL 61010-1, and ASTM E84.
• Electrical Requirements: 115V, 50/60 Hz power supply with a factory-installed power cord and plug.
• Delivery/Installation: Vendor is responsible for delivery, uncrating, set-in place, and removal of debris.

This attachment is critical for bidders to understand the precise specifications and performance criteria for the fume hoods being procured. It directly informs product selection, design considerations, and proposal development to ensure compliance with all stated requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for Ductless Fume Hoods, issued by the Department of Veterans Affairs, Network Contracting Office 8 (NCO 8). The acquisition is set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• The primary requirement is for Ductless Fume Hoods.

• Detailed requirements are specified in Attachment B: Salient Characteristics.

• Delivery is required within 30 calendar days after receipt of order (ARO).

• The contract type will be Firm-Fixed-Price.

• The period of performance is not explicitly stated but delivery is expected within 30 days ARO.

• Offers are due by April 9, 2026, 4:30 PM Eastern Time.

• Offers must be submitted via email to Heidi Parrish (heidi.parrish@va.gov).

• Evaluation will be based on Technical Acceptability, Delivery/Availability, and Price. Technical Acceptability and Delivery are significantly more important than Price.

• Award will be made to the responsible SDVOSB offering the best value.

• The government may award without discussions.

• This acquisition is set-aside exclusively for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• The NAICS code is 339113 with a small business size standard of 800 Employees.

• Key attachments include: Attachment A (Price Schedule), Attachment B (Salient Characteristics), Attachment C (Delivery Schedule), and Attachment D (VA Limitations on Subcontracting).

• Offerors must include technical information (brochures/specs), OEM authorization letter, and completed Limitations on Subcontracting form.

• Questions should be submitted in writing via email to the Contracting Officer.