6640--Pre-Analytical Sample Tracking System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contracting Office 19 (NCO 19), is conducting market research through a Sources Sought Notice to identify potential sources for a Pre-Analytic Sample Tracking System for the Rocky Mountain Regional VA Medical Center (RMRVAMC) in Aurora, CO. This system should be "Brand Name or Equal To" the Abbott AlinIQ Indexor system. Responses are due June 1, 2026, at 16:30 CST.
Scope of Work
The VA seeks a new, current-generation Pre-Analytic Sample Tracking System that is either the Abbott AlinIQ Indexor system or an equivalent. Key requirements include:
- Automated Tracking: End-to-end automated specimen tracking and chain-of-custody visibility from collection to laboratory receipt.
- Identification: Barcode-based specimen identification, supporting rack-based association and bulk receipt for high-volume workflows.
- Functionality: Display specimen status without tube removal, specimen search capability by ID, reassignment of positions without rescanning, and confirmation/unscanned placement alerts.
- Workflow Support: Collection workflow without manual login steps, badge authentication, and collection units with a minimum capacity of 120 specimen tubes.
- Environmental Monitoring: Recording and automatic upload of transport temperature and impact events.
- Integration: Integration with VA laboratory systems using HL7 or ASTM protocols, supporting distributed collection sites and centralized laboratory workflows.
- Hardware: Wired or wireless connectivity, compatibility with standard clinical workspace surfaces, cleanability, and inclusion of all necessary accessories.
- Support: Must be fully supported by the original manufacturer, including parts, firmware, and updates, with OEM service performed by OEM technicians.
Contract & Timeline
- Type: Sources Sought / Market Research (NOT a solicitation)
- Period of Performance: Anticipated 8/31/2026 - 8/30/2031
- Set-Aside: None specified (market research stage)
- Response Due: June 1, 2026, at 16:30 CST
- Published: May 18, 2026
Submission & Evaluation
Interested contractors must submit a Capabilities/Qualifications Statement, including an overview of proposed solutions and product descriptions, aligned with the draft Statement of Work/Salient Characteristics List. Responses to a market research table questionnaire are also required; failure to provide this information will be assumed as an inability to meet the requirement. Responses should not exceed 8 pages, including a cover letter, and should be marked as "Proprietary Information" if applicable.
Additional Notes
The identified NAICS Code is 334516 (Analytical Laboratory Instrument Manufacturing) with a size standard of 1,000 employees. Respondents are invited to suggest alternative NAICS codes if they believe they are more appropriate. This notice is for information and planning purposes only and does not constitute a solicitation or commitment to award a contract. The Government will not reimburse costs incurred in responding.