6640 Reagents, Consumables, and Service Contract for iSED Analyzer Portland VAMC

SOL #: 36C26026Q0597Sources Sought

Overview

Buyer

Veterans Affairs
Veterans Affairs, Department Of
260-NETWORK CONTRACT OFFICE 20 (36C260)
VANCOUVER, WA, 98661, United States

Place of Performance

Portland, OR

NAICS

In-Vitro Diagnostic Substance Manufacturing (325413)

PSC

Laboratory Equipment And Supplies (6640)

Set Aside

No set aside specified

Timeline

1
Posted
Apr 23, 2026
2
Response Deadline
May 9, 2026, 12:00 AM

Qualification Details

Fit reasons
  • NAICS alignment with historical contract wins in similar service areas.
  • Scope strongly matches core technical capabilities and delivery model.
Risks
  • Past performance thresholds may require one additional teaming partner.
  • Potential clarification needed on staffing minimums before bid/no-bid.
Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA) is conducting market research through a Sources Sought Notice to identify qualified firms capable of providing Reagents, Consumables, and Service Maintenance for two ALCOR iSED Erythrocyte Sedimentation Rate (ESR) testing analyzers at the VA Portland Health Care System. This is for a new five-year contract, effective July 15, 2026. Responses are due May 8, 2025, at 5:00 PM PDT.

Purpose & Scope

This notice is for market research only and is not a solicitation. The VA Portland Health Care System requires a contractor to supply reagents, consumables, and a comprehensive service maintenance contract for their iSED ESR analyzers. The scope includes providing quality control material, wash solution, thermal printer paper rolls, and test cards. The service maintenance covers both preventive and emergency repairs, including software upgrades, parts, and labor, with an uptime guarantee of 98% per month for each instrument. If an instrument has 5% or greater downtime in a calendar month, the vendor must replace it immediately at no additional cost. Telephone technical support is required Monday-Friday, 8 am-4:30 pm.

Contract Details

  • Opportunity Type: Sources Sought / Market Research
  • Intended Contract Duration: One-year base period with four one-year option periods (total 5 years), effective July 15, 2026.
  • Product Service Code (PSC): 6640 - Laboratory Equipment And Supplies
  • NAICS Code: 325413 - In-Vitro Diagnostic Substance Manufacturing (Size Standard: 1,250 employees)
  • Set-Aside: None specified at this stage.

Submission Requirements

  • Response Due: May 8, 2025, at 5:00 PM PDT.
  • Submission Method: Email responses to Eric.Lingenfelter@va.gov.
  • Email Subject: Sources Sought Notice Number – Reagents, Consumables, Service Maintenance for iSED ESR Analyzers – Firm Name.
  • Required Content:
    • Contractor Point of Contact information.
    • Company Information (Name, Address, SAM UEI, Tax ID, Business Size/Type).
    • Business Size/Type (SDVOSB, VOSB, 8(a), Hub Zone, WOSB, SDB, Small Business, or Large Business).
    • For SDVOSB/VOSB: Copy of VetCert Certification.
    • Federal Supply Schedule (FSS) contract details, if applicable, or state "open market".
    • Three past contracts for similar services (Company Name, POC, Phone, Email, Dollar Amount, Contract Number, Period of Performance).
    • Responses to specific questions regarding compliance with the draft Statement of Work, experience, and potential subcontracting plans.

Eligibility & Registration

  • All prospective contractors must be registered in the System for Award Management (SAM) database (www.sam.gov).
  • SDVOSB/VOSB must be registered and certified in the VetCert database.

Place of Performance

VA Portland Health Care System, Portland, OR 97239, USA.

Contact Information

People

Points of Contact

Eric A LingenfelterPRIMARY

Files

Files

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Versions

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Sources Sought
Posted: Apr 23, 2026
6640 Reagents, Consumables, and Service Contract for iSED Analyzer Portland VAMC | GovScope