6640--Tissue Processor for the Albany VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is seeking quotations for a vacuum infiltration tissue processor for the Albany VA Medical Center in Albany, New York. This is a combined presolicitation/solicitation issued as a Request for Quotation (RFQ) under FAR subpart 12.201-1. The opportunity is unrestricted, allowing for full and open competition. Quotations are due by April 1, 2026, at 12:00 PM EST.
Scope of Work
The requirement is for a floor-standing tissue processor with specific dimensions (H-60 in. x W-37 in. x D-54 in.), not exceeding 470 lbs empty weight, and movable. It must operate on 115 VAC 60 Hz and have a capacity of at least 300 cassettes per run, accepting commercially available, nonproprietary reagents. Key features include easy loading access, a reagent management system, at least 30 programmable processing programs (including cleaning and short cycles), systems to minimize chemical fume exposure, audible/visual alarms, and a delayed start/end time function.
The offer must include all necessary accessories for immediate training and use, such as reagent bottles, bulk reservoirs, waste bottles/bags, activated carbon filters, metal cassette baskets (for up to 300 and at least 150 cassettes), hoses, a basket transport tray, and paraffin scrapers. Additionally, a 6-month supply of carbon-activated filters, one copy each of the Operator's and Technical (Service) manuals, and a one-year manufacturer's warranty covering parts, labor, travel, and shipping are required.
Services
The contractor shall provide transport, installation, and testing of the equipment. Training is also required, including off-site training for one BioMed Service staff member and on-site training for histology staff.
Contract Details
- Contract Type: Firm-Fixed-Price
- Period of Performance: Delivery, installation, and training must be completed no later than 90 days after receipt of order (ARO).
- Place of Performance/Delivery: Albany VA Medical Center, 113 Holland Avenue, Albany, NY 12208.
- NAICS Code: 334516 - Analytical Laboratory Instrument Manufacturing (Size Standard: 1,000 employees)
- Product Service Code: 6640 - Laboratory Equipment And Supplies
Submission & Evaluation
- Submission Deadline: April 1, 2026, at 12:00 PM EST.
- Submission Method: Electronic submissions only, via email to Jonathan.kilgore@va.gov.
- Evaluation Factors: Quotations will be evaluated based on Technical Capability, Past Performance, Veterans Involvement, and Price. Award will be based on a comparative evaluation to determine the quote most favorable to the Government.
- Offer Period: Offers must be held firm for 60 calendar days from the receipt date.
- Eligibility: Offerors must be registered in SAM.gov. If not the OEM, verification of authorized distributorship is required.
Contact Information
- Contracting Officer: Jonathan Kilgore (jonathan.kilgore@va.gov). Telephone calls are not accepted.