6650--VISN 8 Whole Blood Glucose Monitoring

Amendment / Modification

This amendment extends the deadline for receipt of offers. The original deadline was not specified in this document, but the new deadline is June 4, 2026, at 1:00 PM EDT.

This amendment also provides responses to vendor questions. Key clarifications include:

• Alternative BPA term structures will be considered.
• Offerors may submit proposals using their standard commercial agreement terms, provided FAR/VAAR clauses are incorporated and exceptions are identified.
• The requirement for FIPS 140-2 compliant meters can be revised to a notification requirement when FIPS 140-2 compliant capability becomes available, as current units may not be fully compliant.
• The estimated strip usage per year is confirmed as 1,676,170.

• Block 11 (Hour & Date for Receipt of Offers) is updated.
• Section 3.3.8.3 (regarding meter compliance) is clarified.

The proposal submission deadline has been extended to June 4, 2026, 1:00 PM EDT. Offerors may submit proposals using their standard commercial terms, with exceptions clearly identified. The requirement for meter compliance has been modified.

Solicitation / RFP / RFQ

This document is a solicitation (SF 1449) for a Blanket Purchase Agreement (BPA) for Point of Care Whole Blood Glucose monitoring equipment, reagents, controls, supplies, service, and training for VISN 8 facilities. The procurement is for the James A. Haley Veterans Hospital and Clinics and other VISN 8 facilities.

• Product: Point of Care Whole Blood Glucose monitoring systems (analyzers, downloaders, meters, charging stations, carrying cases, docking stations).

• Consumables: Reagents, standards, quality controls, supplies, consumable items, disposable items.

• Services: Equipment rental, service maintenance (24/7 on-call, 48-hour on-site response for malfunctions), network support, installation, removal, training, software/middleware support, and upgrades.

• Technical Requirements: FDA approved for waived testing, latest devices (no remanufactured/discontinued models), continuous inventory stocking, HL7 interface compatibility with VISN 8 UniPOC/RALS middleware and EHR systems, scanning capability, ergonomic design, adequate memory, specific sample volume (≤10 µl), rapid results (≤5 seconds), clear instructions, backlit operation, lockout features for QC/strips, end-fill sample application, minimal interfering substances, specific correlation to lab methods (CLSI POCT 12-A3:2013), results in mg/dL, user-configurable comments, automated checks for sample quantity/temp/humidity, operator's manual, data clearing before return, compliance with infection control, individually foiled wrapped strips, rechargeable or battery-powered meters, replaceable components (e.g., test strip port).

• Software: Flexible bi-directional HL7 interface, connectivity hardware, error capture, data export to spreadsheets, remote firmware/software updates, VA privacy/security compliance.

• Training: On-site support for operator training and validation studies (precision, method comparison, accuracy, linearity, calibration verification). Specific training plan and user competency documentation required.

• Security: Compliance with VA information and information system security/privacy directives, background investigations for personnel, encryption of sensitive data, adherence to VA policies on vendor access and conduct.

• Contract Type: Blanket Purchase Agreement (BPA).

• Period of Performance: Base year (07/01/2026 - 06/30/2027) plus four (4) option years, expiring 06/30/2031.

• Estimated Value: Individual BPA Orders may reach $12,555.00. The Ceiling Limit is $3,545,540.60.

• Pricing: Cost Per Test (CPT) basis. Prices include equipment use, all consumables, and support.

• Submission Deadline: May 28, 2026, 13:00 EDT.

• Submission Method: Email to paul.jarrett@va.gov.

• Questions Deadline: May 19, 2026, 17:00 EDT.

• Evaluation Factors: Technical Acceptability, Past Performance, and Price. Technical acceptability is a go/no-go factor. Past Performance is more important than Price.

• NAICS Code: 325413 (In-Vitro Diagnostic Substance Manufacturing).

• Size Standard: Not explicitly stated for this NAICS code, but general small business requirements apply.

• Set-Aside: Acquisition is listed as "UNRESTRICTED" but includes options for small business set-asides.

• The solicitation includes extensive details on technical requirements, security, training, maintenance, and delivery locations across VISN 8 facilities.

• Offerors must provide a detailed technical narrative, past performance information (optional), and a complete price quote including all line items and option periods.

Solicitation / RFP / RFQ

This solicitation is for a Blanket Purchase Agreement (BPA) for Point of Care Whole Blood Glucose meters/analyzers for VISN 8. The procurement is for "Cost Per Test (CPT)" clinical laboratory analyzers to be used in inpatient and outpatient settings. The contractor will be responsible for providing all equipment, reagents, standards, controls, supplies, parts, accessories, service maintenance (including network support), training, installation, shipping, and any other necessary items for the operation of contractor-owned analyzers.

• Provision of Point of Care Whole Blood Glucose meters/analyzers.

• Cost Per Test (CPT) model for clinical laboratory analyzers.

• Comprehensive support including equipment, reagents, supplies, maintenance, training, and installation.

• Compliance with Federal, State, local ordinances, FDA, and manufacturer guidelines.

• Contract Type: Blanket Purchase Agreement (BPA).

• Period of Performance: Not explicitly stated in the provided text, but the response date is 05-28-2026.

• Response Date/Time/Zone: 05-28-2026 13:00 EASTERN TIME, NEW YORK, USA.

• Not specified in the provided text.

• Bay Pines VA Healthcare System (Bay Pines, FL)

• Miami VA Healthcare System (Miami, FL)

• West Palm Beach Healthcare System (West Palm Beach, FL)

• North Florida/South Georgia VA Healthcare System (Gainesville, FL)

• VA Caribbean Healthcare System (San Juan, PR)

• James A. Haley Veterans’ Hospital and Clinics (Tampa, FL)

• Orlando VA Healthcare System (Orlando, FL)

• Additional VISN 8 facilities may be added via supplemental agreement.

• Solicitation Number: 36C24826Q0671

• NAICS Code: 325413

• Product Service Code: 6650

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), 8875 Hidden River Pkwy Ste 160A, Tampa FL 33637.

• Point of Contact: Paul Jarret, Contracting Officer, paul.jarrett@va.gov, 813-436-6517.