6685--Internal Temperature and Relative Humidity Transmitters

Sources Sought Notice (SSN)

This Sources Sought Notice (SSN) is issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 16, for market research purposes. The objective is to identify qualified and capable sources for Internal Temperature and Relative Humidity Transmitters to assist in determining the appropriate acquisition strategy, potentially including a small business set-aside or an unrestricted procurement. Responses will support the VA's market research for an anticipated requirement.

Vendors are required to provide comprehensive responses to the following:

• Manufacturing location of requested items/equipment, with supporting documentation (e.g., OEM letter, certification, product data sheet).

• Confirmation of whether items/equipment are manufactured by a small or large business under NAICS 334519. Distributors/resellers must provide documentation for Non-Manufacturer Rule (NMR) compliance.

• Current OEM authorization (within 24 months) as an authorized distributor/reseller, with access to OEM parts and warranty support.

• Contractor information (name, POC, address, phone, email, business size, UEI, CAGE code).

• Identification of company's qualification as SB, SDVOSB, VOSB, HUBZone, or 8(a), with proof of certification for SDVOSB/VOSB.

• Identification of any GWAC, GSA Schedule, IDIQ, or BPA under which supplies/services are available.

• Confirmation of whether the offered product uses proprietary protocols that would require replacing or modifying existing TempTrak infrastructure components.

• Confirmation of OEM-backed warranty, calibration, and technical support.

• Estimated delivery lead times and supply chain risks.

• Examples of at least three past contracts supplying similar environmental monitoring equipment to federal or healthcare facilities.

• If offering an alternative product, technical documentation demonstrating native, full compatibility with the existing TempTrak system at G.V. (Sonny) Montgomery VAMC, including communication protocols, receivers/gateways, database structure, and software interface. Alternative brands must integrate without additional hardware, software, middleware, or system modifications.

• Questions regarding the SSN are due by 15:00 PM (CST), June 04, 2026.

• Responses must be submitted by 07:00 AM (CST), June 05, 2026, via email to William.Shaver@va.gov in Microsoft Word or PDF format.

• The subject line for responses must be: “VAMC Internal Temperature and Relative Humidity Transmitters – SSN Response."

• Vendors are encouraged to provide estimated market pricing, which will assist in determining procurement strategy.

Market research is being conducted to determine the appropriate acquisition strategy, which may include small business set-aside or unrestricted procurement. Vendors should identify their business size and any relevant certifications (SB, SDVOSB, VOSB, HUBZone, 8(a)).

• The SSN is for informational and market research purposes only and does not constitute a solicitation or commitment to award a contract.
• Responses are strictly voluntary, and the Government will not reimburse costs associated with responding.
• Proprietary or restricted information should not be included.
• If a solicitation is issued, it will be posted on SAM.gov.
• Information provided will be used solely for market research and will not be released outside the VA acquisition team.
• If no responses are received from an authorized distributor, the action may be sole-sourced to the manufacturer/authorized distributor.
• A draft Statement of Work (SOW) and Salient Characteristics Attachment are provided as additional background and technical information.

Solicitation / RFP / RFQ

This solicitation is for Internal Temperature and Relative Humidity Transmitters. The Department of Veterans Affairs, Network Contracting Office 16, is seeking to procure these items.

Detailed technical specifications and requirements are provided in the attached "SALIENT CHARACTERISTICS ATTACHMENT" and the draft "STATEMENT OF WORK (SOW)".

• Product Service Code: 6685

• NAICS Code: 334519

• Place of Performance: G.V. (Sonny) Montgomery VA Medical Center, 1500 E Woodrow Wilson Drive, Jackson MS 39216, USA.

• Response Date/Time/Zone: 06-05-2026 07:00 CENTRAL TIME, CHICAGO, USA.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 16, 715 South Pear Orchard Road, Ridgeland MS 39157.

• Point of Contact: William Shaver, Contract Specialist, William.Shaver@va.gov.

Information regarding set-aside status is not explicitly detailed in this summary section, but bidders should refer to the full solicitation documents.

• Bidders are directed to review the "SALIENT CHARACTERISTICS ATTACHMENT", "SSN 36C25626Q0871", and "ATTACHMENT A_DRAFT STATEMENT OF WORK" for comprehensive background and technical details.

Statement of Work (SOW)

To provide forty (40) Internal Temperature and Relative Humidity Transmitters compatible with the existing TempTrak Environmental Monitoring System at the G.V. (Sonny) Montgomery VA Medical Center.

• Provide forty (40) Internal Temperature and Relative Humidity Transmitters (Manufacturer item code: 10071-032 or equivalent).

• Ensure transmitters are fully interoperable with the existing TempTrak software, receivers, and system infrastructure without requiring new gateways, receivers, software replacements, or system reconfiguration.

• Provide all labor, equipment, and materials necessary for delivery.

• Temperature Range: -4°F to 140°F (-20°C to 60°C)

• Temperature Accuracy: ±0.5°F (±0.3°C) at 77°F (25°C)

• Relative Humidity Range: 0 to 95% RH

• Relative Humidity Accuracy: ±2% (10 to 90% RH)

• Wireless Operation: Frequency-hopping spread spectrum in the 900 MHz band

• Transmission Distance: Up to 2500 ft (open field)

• Data Retention: Minimum of 400 hours onboard storage

• Power: 3-volt lithium battery

• Mounting: Must support non-hardwired installation

• Calibration: NIST-traceable sensors

• Warranty: Minimum of one (1) year

• Place of Performance: G.V. (Sonny) Montgomery VA Medical Center, 1500 E. Woodrow Wilson Drive, Jackson, Mississippi.

• Period of Performance: Delivery to be completed within the timeframe specified in the purchase order.

• Must be fully compatible with the existing TempTrak enterprise system.

• Capable of wireless communication with the existing system's receivers, software platform, and network infrastructure.

• Able to automatically integrate into the existing monitoring, alerting, and reporting framework without additional interface development, middleware, or system modifications.

• Deliverables include user documentation, warranty documentation, and product specifications.

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for internal temperature and relative humidity transmitters. It specifies the minimum required capabilities for compatibility and functional performance with the existing TempTrak enterprise monitoring system.

• System Compatibility: Must be fully interoperable with the existing TempTrak system, communicate natively with TempTrak components, and integrate automatically into existing data reporting. No additional hardware, middleware, software licensing, or reconfiguration is allowed.
• Wireless Communication: Must use 900 MHz frequency-hopping spread spectrum with up to 2500 ft open-field transmission capability and operate on the same wireless architecture as existing TempTrak sensors.
• Sensor Performance: Requires a temperature range of -4°F to 140°F (-20°C to +60°C) with an accuracy of ±0.5°F (±0.3°C) at 77°F (25°C). Relative humidity range is 0 to 95% RH with an accuracy of ±2% (10–90% RH). NIST-traceable calibration is mandatory.
• Operational Requirements: Must be battery-powered (3-volt lithium) with a minimum of 400 hours onboard data storage. No hardwired installation is required, and the weight should be approximately 3 oz (85 g). A minimum one (1) year warranty is required, and the device must be capable of continuous 24/7 monitoring per VHA Directive 1108.07.
• Form, Fit, Function: Must physically and electronically match currently deployed transmitters, fit existing mounting locations without modification, and support the facility's TempTrak configuration interface.

This attachment defines the essential technical specifications and compatibility requirements for the temperature and humidity transmitters. Vendors must ensure their proposed products meet or exceed all listed characteristics to be considered compliant with the solicitation's requirements.