PROPANE DELIVERY FOR HOPI AGENCY - KEAMS CANYON AZ

Form / Attachment / Pricing Sheet

This document is a pricing schedule for the delivery of propane to the Hopi Agency. It outlines the CLINs (Contract Line Item Numbers), descriptions, units of measure, quantities, and pricing for the required services.

• CLIN 00010: Propane, with a unit of measure as Gallons (Gal).
• CLIN 00020: Delivery Fee (if applicable), with a unit of measure as Each (Ea).
• The schedule includes fields for Unit Price, Quantity, and Extended Price, though all values are currently listed as 0.0.
• A 'Period of Performance' of 1 year is indicated.

Bidders should use this pricing schedule to enter their proposed unit prices and calculate the total extended price for the propane delivery services. This document is critical for submitting a compliant and competitive proposal, as it forms the basis for the contract's cost.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products, specifically propane delivery services for the Hopi Agency. The government intends to award a Firm-Fixed-Price (FFP) Purchase Order.

• Propane delivery services.

• Deliveries may be required at multiple locations as listed in the Statement of Work (SOW).

• Contract Type: Firm-Fixed-Price (FFP) Purchase Order.

• Period of Performance: One year from the date of award.

• Estimated Value: Not explicitly stated, but the solicitation is for commercial products and services.

• Submission Deadline: May 14, 2026, at 1700 PT.

• Submission Method: Quotes must be submitted via email to Danielle Bitsilly (danielle.bitsilly@bia.gov) with the subject line "Company Name Quote in Response to 140A1126Q0031".

• Evaluation Factors: Offers will be evaluated based on Technical Capability, Price, and Past Performance.

• Key Deadlines: Questions must be submitted by May 1, 2026, at 12:00 PM MST.

• This requirement is set-aside 100% for Indian Small Business Economic Enterprises (ISBEEs).

• NAICS Code: 324110 (Gases; Compressed and Liquefied) with a size standard of 1,500.

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1 (Instructions to Offerors) and FAR 52.212-3 (Offeror Representations and Certifications).

• Attachments include the SOW, Pricing Schedule, and IEE Representation Form.

• Payment will be made via the U.S. Department of the Treasury's Invoice Processing Platform (IPP).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide propane services to the Bureau of Indian Affairs (BIA), Hopi Agency in Keams Canyon, Arizona. Propane is used for heating BIA-owned buildings and as backup power for towers on the Hopi Reservation.

• Schedule and deliver propane to identified locations based on a "Weekly Propane Reading" sheet provided by the Facility Management Office on a weekly basis.
• Deliveries must occur during government working hours (8:00 a.m. to 4:30 p.m., Monday through Friday, excluding holidays and weekends).
• Check in and out with the Facility Management Office.
• Submit invoices for payment processing.

Propane delivery to the following locations:

• FM Office #59 (Tanks #14, #16)
• FM Shop #64 (Tank #19)
• Agency #01 (Tanks #27, #27A)
• OJS Detention (Tanks #711, #713)
• WLFM #900 (Tank #900)
• WLFM TWR #95-A (Tank #95-A)
• Antelope Mesa #90 (Tank #90-A)

1 year

Ten (10) BIA-owned buildings located in Keams Canyon & Kykotsmovi, Arizona, on the Hopi Reservation, within Navajo County.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480, "Acquisitions Under the Buy Indian Act."

• Solicitation/Sources Sought/RFI Number: To identify the specific opportunity.
• Project Title: To identify the project associated with the solicitation.
• Date of Form Submission: The date the form is completed.
• Offeror Representation: Confirmation that the enterprise meets the IEE definition throughout the solicitation response, contract award, and contract performance periods.
• Name of Federally Recognized Tribal Entity: If applicable.
• Name of the 51% (or greater) Owner of the IEE Firm: Required for self-certification.
• Legal Business Name: The official name of the business.
• Certifying Signature: Signature of the authorized representative.
• Printed Name: Printed name of the certifying individual.
• Unique Entity ID (UEI): The entity's unique identifier.

Bidders seeking to be considered for awards set aside under the Buy Indian Act must complete and submit this form. It is crucial for demonstrating eligibility for such set-aside opportunities. Failure to provide accurate information may result in penalties.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480, "Acquisitions Under the Buy Indian Act."

• Solicitation/Sources Sought/RFI Number: To identify the specific opportunity.
• Project Title: To identify the project associated with the solicitation.
• Date of Form Submission: The date the form is completed.
• Offeror Representation: Requires information on:
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% (or greater) Owner of the IEE Firm
  • Legal Business Name
  • Certifying Signature
  • Unique Entity ID (UEI)
  • Printed Name

Bidders seeking to be considered for awards set aside under the Buy Indian Act must complete and submit this form. It requires the offeror to attest that they meet the definition of an Indian Economic Enterprise at the time of offer, contract award, and throughout the contract term. Failure to provide accurate information may result in penalties.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for providing propane services to the Bureau of Indian Affairs (BIA), Hopi Agency in Keams Canyon, Arizona. The propane is used for heating BIA-owned buildings and as backup power for towers.

• Schedule and deliver propane to identified locations based on weekly readings provided by the Facility Management Office.
• Deliveries must occur during government working hours (8:00 a.m. to 4:30 p.m., Monday-Friday, excluding holidays and weekends).
• Check in and out with the Facility Management Office.
• Submit invoices for payment processing.

Propane delivery to the following BIA-owned buildings:

• FM Office #59 (Tanks: 1,000 gallons, 1,000 gallons)
• FM Shop #64 (Tank: 2,000 gallons)
• Agency #01 (Tanks: 1,100 gallons, 1,000 gallons)
• OJS Detention (Tanks: 10,000 gallons, 10,000 gallons)
• WLFM #900 (Tank: 1,000 gallons)
• WLFM TWR #95-A (Tank: 250 gallons)
• Antelope Mesa #90 (Tank: 250 gallons)

Base Year with four (4) Option Years, commencing upon contract award.

Ten (10) BIA-owned buildings located in Keams Canyon & Kykotsmovi, Arizona, on the Hopi Reservation, within Navajo County.