68--PROPANE DELIVERY FOR HOPI AGENCY - KEAMS CANYON AZ
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Bureau of Indian Affairs (BIA), Western Region, Hopi Agency is conducting market research through a Sources Sought notice for Propane Delivery Services in Keams Canyon, Arizona. This is an Indian Small Business Economic Enterprise (ISBEE) Set-Aside under the Buy Indian Act. The purpose is to identify qualified ISBEE vendors capable of providing bulk propane delivery, emergency response, and tank services for BIA facilities. Responses are due April 17, 2026.
Purpose & Scope
The BIA Hopi Agency requires propane services for heating, facility operations, and mission continuity across multiple agency buildings, residences, and remote sites in Keams Canyon and Kykotsmovi, Arizona, on the Hopi Reservation. Services include:
- Bulk propane delivery to specified BIA buildings and remote locations.
- Filling and refilling existing storage tanks.
- Emergency/rapid response deliveries as needed.
- Installation, maintenance, or replacement of propane tanks.
- Coordination with Hopi Agency Facility Management for scheduling and tank levels.
- Compliance with all federal, state, tribal, and environmental safety regulations.
- Capability to deliver in rural, remote, and limited access areas. The Statement of Work details delivery to specific BIA-owned buildings, including FM Office, FM Shop, Agency, OJS Detention, and various towers, with tank capacities ranging from 250 to 10,000 gallons. Deliveries must occur during government working hours (8:00 a.m. to 4:30 p.m., Monday-Friday).
Contract & Timeline
- Type: Sources Sought / Market Research
- Set-Aside: Indian Small Business Economic Enterprise (ISBEE) under the Buy Indian Act (25 U.S.C. 47).
- Period of Performance (Anticipated): Base Year with four (4) Option Years.
- Response Due: April 17, 2026, at 5:00 PM MST.
- Published: April 13, 2026.
Submission Requirements
Interested ISBEE vendors must submit a concise Capability Statement including:
- Company name, Unique Entity Identifier (UEI), and point of contact.
- Description of propane delivery services and relevant past performance, especially with rural/remote deliveries.
- Service capacity, including emergency response capabilities.
- Geographic coverage and ability to serve the Hopi Agency region.
- A completed Indian Economic Enterprise (IEE) Representation Form, which is attached to the notice and required for verification under the Buy Indian Act. Responses without this form will not be considered.
Submission Instructions
Responses must be submitted via email to Danielle Bitsilly at danielle.bitsilly@bia.gov. The email subject line must be: "Sources Sought Response – 140A1126Q0031 – Propane Delivery Services – ISBEE – [Your Company Name]". Do not submit pricing information.
Disclaimer
This is a market research notice only and not a solicitation. No contract will be awarded, and the Government will not reimburse costs for responding. Respondents will not be notified of results.