6810--Laundry Chemical & Equipment Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Bay Pines VA Healthcare System, is conducting market research through a Sources Sought notice to identify qualified small businesses capable of providing a comprehensive Laundry Chemical Service and equipment maintenance. This service includes furnishing, installing, and maintaining all required laundry chemicals and dispensing equipment. Responses are due by January 28, 2026, at 12:30 PM EST.
Scope of Work
The requirement is for a comprehensive laundry chemical service for the Environmental Management Service at the Bay Pines VAHCS. The contractor shall provide all necessary laundry chemicals, dispensing equipment, and associated components. This includes furnishing, delivery, installation, programming, and any required utilities to ensure full functionality. Any building modifications needed for the system must be completed at the contractor's expense and in compliance with VA standards. The service also covers maintenance of dispensing equipment, provision of chemicals compatible with Milnor and McClure laundry equipment, and emphasis on quality customer service.
Requested Information
Interested parties are requested to submit:
- Company Information: Name, address, UEI/DUNS, NAICS code(s) (primary NAICS 325611), and business size (e.g., SDVOSB, VOSB, WOSB, HUBZone).
- Capability Statement: Demonstrating ability to provide laundry chemical services for healthcare or institutional facilities, including installation and maintenance of dispensing systems.
- Technical Approach: Describing chemical products, dispensing equipment, programming capabilities, and compliance with VA safety/environmental standards.
- Service Support: Details on on-site service availability, response times, training programs, and preventive maintenance plans.
- Past Performance: Examples of similar contracts for VA or other healthcare organizations.
- GSA/FSS Information: If applicable, GSA Schedule contract number and SIN(s).
Performance Standards & Special Requirements
Key performance standards include:
- Equipment Maintenance: No peristaltic pumps; system must provide formula summaries, usage data, proof of delivery, and remote monitoring.
- Service Schedule: Bi-weekly monitoring of chemical levels and wash quality tests.
- Linen Quality: Stained linen rate not exceeding 2%; linen replacement at or below 10%.
- Technical Support: Respond to service calls within 1 hour, dispatch personnel within 12 hours.
- Installation: Within 90 days of award, weekend installation preferred. Contractor responsible for all labor, materials, utilities, and electrical work (per NEC).
- Compliance: Adherence to VA safety/environmental standards, physical security guidelines, and VA Privacy and Information Security Awareness training.
- Guarantee: Meet or exceed ALM and TSRA hygienically clean linen standards.
Contract & Timeline
- Type: Sources Sought (Market Research)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 325611 - Soap and Other Detergent Manufacturing
- PSC Code: 6810 - Chemicals
- Response Due: January 28, 2026, 12:30 PM EST
- Published: January 23, 2026
Additional Notes
This notice is for market research and planning purposes only. It does not constitute a solicitation, and no award will be made based on responses.