6830--Campus Propane Delivery
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1), is conducting a Sources Sought for Propane Delivery Services at the Togus VA Medical Center in Augusta, ME. This market research aims to identify qualified sources for a potential base year plus one option year contract. Responses will inform acquisition planning, size determination, and procurement strategy, potentially leading to a set-aside. Submissions are due by April 10, 2026, 5:00 PM EST.
Scope of Work
The requirement involves providing propane delivery to 14 locations across the VA Maine Healthcare System campus. The vendor will be responsible for supplying appropriately sized tanks, coordinating their installation with the Contracting Officer Representative (COR), and ensuring all systems are fully functional by the end of each day. Key responsibilities include all required tank inspections, maintenance, and repairs of tanks, fuel lines, and regulators (including excavation and restoration if needed). The vendor must install remote monitoring equipment for tank levels to facilitate scheduled deliveries and provide emergency deliveries within 24 hours. Estimated annual consumption is 33,000 gallons. A comprehensive Spill Prevention & Response Plan, demonstrating effective prevention and containment of fuel spills, is also required.
Contract & Timeline
- Type: Sources Sought / Market Research (RFI # 36C24126Q0376)
- Period of Performance: Base year + one (1) option year (anticipated)
- Place of Performance: VA Maine Healthcare System, 1 VA Center, Augusta, ME 04330
- NAICS: 324110 (Petroleum Refineries), Size Standard: 1500 Employees
- Response Due: April 10, 2026, 5:00 PM EST
- Published: March 31, 2026
Set-Aside
Based on market research, this requirement may be set-aside for SDVOSB, VOSB, Small Businesses, or procured through full and open competition.
Submission Instructions
Interested parties must email responses to Kenya.Mitchell1@va.gov with "RFI # 36C24126Q0376" in the subject line. Submissions should not exceed 8 pages, must be in Microsoft Word or Adobe PDF format, and include a completed Sources Sought Worksheet (Attachment 1) and a capability statement. Telephone inquiries will not be accepted, and no feedback or evaluations will be provided.
Additional Notes
This notice is for informational and planning purposes only and is not a request for quotes. No reimbursement will be provided for responses. If a solicitation is issued, interested parties must respond separately to that announcement.