6830--Dry Ice Weekly Delivery to Portland VAMC B 4
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 20, has issued a Request for Quotation (RFQ), solicitation number 36C26026Q0353, for weekly dry ice delivery to the Portland VA Medical Center (VAMC). This procurement supports the VAPORHCS Pathology and Laboratory Medicine Service for shipping and packaging referral laboratory specimens. This is a Total Small Business Set-Aside. Quotations are due by March 3, 2026, at 3:00 PM PST.
Scope of Work
The requirement is for the weekly delivery of 100 lbs of dry ice, in pellet or nugget form (scoopable, 1/2 to 5/8 inch diameter, 1.5 inch length). Deliveries are scheduled for the first day of the week (typically Monday), with adjustments for Federal holidays, to Building 100, Floor 2; 2C-107 at the VA Portland campus. Dry ice is classified as a hazardous material, and transportation must comply with CFR 49 regulations, with air shipments also adhering to International Air Transport Association (IATA) regulations.
Contract & Timeline
- Contract Type: Firm Fixed Price.
- Period of Performance: A total of five years, comprising one base year (April 10, 2026, to April 9, 2027) and four option years, extending through April 9, 2031.
- Set-Aside: Total Small Business (under NAICS Code 325120, size standard 1200 employees).
- Published Date: February 20, 2026.
- Quotation Due: March 3, 2026, 3:00 PM PST.
Submission & Evaluation
Offerors must submit a completed and signed SF 1449 with a quote on the Price/Cost Schedule. Submissions must also include the company's SAM UEI, address, Point of Contact (POC) name, email, and phone number, along with proof of small business status under NAICS Code 325120. Prior to award, offerors must provide proof of a VA Payment Account, which can be opened at https://www.cep.fsc.va.gov/. Award will be made to the responsible offeror whose quotation is most advantageous to the Government, based on Low Price that meets responsibility requirements and demonstrates a satisfactory record of past performance. Price will be evaluated using Price Analysis Techniques.
Additional Notes
Invoicing will be conducted monthly, with payments made via Electronic Funds Transfer (EFT). All offerors must be registered in the System for Award Management (SAM). The primary point of contact is Peter Park, Contracting Officer, at peter.park2@va.gov.