6835--Medical Gas and Cylinders Bath VA Pre-Solicitation Notice

Solicitation / RFP / RFQ

This solicitation is for the provision of medical-grade gases, including fills and cylinder rentals, for the Bath VA Medical Center. The contract will be a Firm-Fixed-Price, Indefinite Delivery, Indefinite Quantity (IDIQ) type, with a base period and two additional pricing periods.

• Provide, fill, transport, handle, service, maintain, deliver, pick up, and store medical gases and medical gas cylinders/tanks.

• Gases must meet or exceed current United States Pharmacopoeia/National Formulary (USP) standards.

• Specific gases include Oxygen, Nitrogen, Medical Grade Air, Argon, Helium, Nitrous Oxide, Carbon Dioxide, 90-5-5 Lab Mixture, and Lung Diffusion Mix.

• Cylinders and associated components must comply with FDA, CGA, DOT, and other relevant regulations.

• E-Sized oxygen cylinders must have specific features including RFID technology for tracking.

• Contractor must provide licensing and authorization verification for medical gas manufacturers.

• Maintain liability insurance of $1,000,000.00 per occurrence.

• Contract Type: Firm-Fixed-Price, Indefinite Delivery, Indefinite Quantity (IDIQ).

• Period of Performance: Three Pricing Periods:

  • Period 1: 05/01/2026 – 10/31/2026
  • Period 2: 11/01/2026 – 10/31/2027
  • Period 3: 11/01/2027 – 10/31/2028

• Minimum Guarantee: $15,000.00

• Contract Ceiling: $250,000.00

• Offers are due by April 22, 2026, at 4:00 PM Local Time.

• Submission Instructions: Submit offers via email to Ryan.Seburn@va.gov.

• Offerors must submit in three volumes: Price, Technical, and Solicitation, Offer and Award Documents.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• Last day for questions: March 16th, 12:00 PM Local Time.

• Site visit: March 9th, 9:00 AM Local Time (RSVP required by March 6th).

• This procurement utilizes a tiered set-aside evaluation with the following order of priority: SDVOSBs, VOSBs, HUBZone small businesses and 8(a) small businesses, other small businesses (with WOSBs having priority), and finally large businesses.

• SDVOSBs and VOSBs must provide evidence of certification.

• Quantities listed in the solicitation are estimates only.

• Contact Information: Contracting Officer Corey Swinton (Corey.Swinton@va.gov), Contract Specialist Ryan Seburn (Ryan.Seburn@va.gov).

Amendment / Modification

This amendment (0002) to Solicitation 36C24226R0054 serves to:

• Answer vendor questions by providing an attached document titled "Vendor Questions for RFQ 36C24226R0054".

• Upload the final RFQ document, titled "36C24226R0054_Final BATH MED GAS".

• Upload the final pricing sheet, titled "Pricing Spreadsheet_Final- Bath Med Gas".

• The primary solicitation document (36C24226R0054_Final BATH MED GAS) has been updated.

• A pricing spreadsheet has been provided.

• Vendor questions and answers have been addressed.

All other terms and conditions of the original solicitation remain unchanged. Bidders should refer to the newly uploaded final RFQ document and pricing sheet for updated requirements and submission details. The amendment does not explicitly state changes to offer receipt deadlines, but bidders should ensure they are referencing the most current versions of all documents.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet for medical gases and related services. Bidders should use this to understand the expected quantities and pricing structure for the opportunity.

• Item #: Unique identifier for each gas or service.
• Description: Details of the medical gas or service, including type, size, and specifications (e.g., 'Bath All in One E Tanks - CF per tank - 24 Please include Delivery and Gas as all one Delivery on Demand- Estimate 2X a week Quantity of tanks on site 120.Tank Type - Aluminum Medical Grade Oxygen').
• Annual Quantity: Estimated annual quantity required for 2026, 2027, and 2028.
• UOM: Unit of Measure (e.g., CYL for cylinder, DAILY for daily rental).
• Unit Price: The price per unit.
• Pricing Period 1, 2, 3: Pricing for three distinct periods, with estimated quantities and unit prices.
• Rental Items: Includes daily rentals for various cylinder sizes and specialty gas cylinders.
• Ancillary Services: Includes 'Emergency Delivery' and 'Hydrostatic Testing VA Tanks'.
• Lost Containers: Pricing for lost containers of various types.

This spreadsheet provides estimated annual quantities and unit pricing for various medical gases and rental services. Bidders should review these details to formulate their proposals, ensuring their pricing aligns with or addresses these line items. The structure indicates a multi-year contract with defined pricing periods. The inclusion of delivery, gas, rentals, and testing suggests a comprehensive service requirement.

Questions & Answers / Clarifications

This document contains vendor questions and government answers regarding RFQ 36C24226R0054 for Medical Gas Cylinders at VAMC Bath.

• Contract Type: Confirmed as a Supply Contract, not a Service Contract.
• Current Contract Info: Medical gases are currently purchased via credit card; Haun is the current supplier.
• FOB Destination: Confirmed as FOB Destination.
• CLIN 0001 (Bath All-in-One E Tanks): Confirmed delivery of 7 cylinders per delivery (2X per week) and an estimated 120 cylinders on hand.
• CLIN 0002 (Bath Medical O2 Gas Form D Tanks): Confirmed as post-valve cylinders, with a clarification that the annual total of 2 cylinders is correct.
• CLIN 0012: Clarified that All-in-One E cylinders are listed twice because they are delivered to two different buildings (78 and 76).
• Liquid Nitrogen: Confirmed that Liquid Nitrogen is required for the Dermatology Clinic and amended CLINs will be provided.
• CBOCs: Services are only required for VAMC Bath; CBOCs are not included under this contract.
• GFE Cylinders: All tanks are leased by the contractor; the contractor owns all cylinders and is responsible for their storage and maintenance.
• Delivery Timeframe: Delivery is restricted to 8 AM - 3 PM due to facility receiving hours.
• Transition Timeline: A 45-day transition phase will be implemented.
• EDI: The government currently intends to use email for weekly orders and Tungsten/IPPS for invoice payments, not EDI.
• Annual Audits: Audits must occur within 45 calendar days before the end of a pricing period. The government will not provide a separate CLIN for annual audits.
• Emergency Orders: Emergency orders will be placed via an established order form signed by the OO, with contractor email confirmation required within one hour. Deliveries must be within 24 hours.
• Technical Submission: A redacted technical file is no longer required.
• FAR 52.212-4: The solicitation uses an agency-level deviation (OCT 2025). Paragraph (q) regarding "Other compliances" has been removed, but contractors are still required to comply with all applicable laws and regulations.
• Licensing: Contractors must maintain all federal, state, and local licenses and FDA certifications throughout the contract term. These must be in the name of the Prime Contractor.

Several sections have been amended, including emergency order procedures, audit timelines, and technical submission requirements. The government clarified contract type, delivery terms, and responsibilities regarding cylinders. Offerors must adhere to the specified delivery hours and audit timelines. Licensing requirements are the responsibility of the prime contractor.

Amendment / Modification

This amendment extends the deadline for submitting offers for solicitation 36C24226R0054.

• Receipt of Offers Deadline: Extended from March 31, 2026, at 4:00 PM EST to April 22, 2026, at 4:00 PM EDT.

• The deadline for offer submission has been extended to April 22, 2026, at 4:00 PM EDT.

• This extension is to allow vendor questions to be answered and reviewed by legal.

• All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This solicitation is for the provision of medical grade gases, fills, and cylinder rentals for the Bath VA Medical Center. The contract will be a Firm-Fixed-Price, Indefinite Delivery, Indefinite Quantity (IDIQ) type.

• Provide, fill, transport, service, maintain, deliver, pick up, and store medical gases and cylinders.

• Gases must meet or exceed United States Pharmacopoeia/National Formulary (USP) standards.

• Specific gases include Oxygen, Nitrogen, Medical Grade Air, Argon, Helium, Nitrous Oxide, Carbon Dioxide, 90-5-5 Lab Mixture, and Lung Diffusion Mix.

• Cylinders must comply with all applicable FDA, CGA, DOT, and other federal, state, and local regulations.

• E-Sized oxygen cylinders require specific features including RFID technology for tracking.

• Contractor must provide all necessary equipment and materials.

• Contractor must maintain all federal, state, and local licenses and FDA certifications.

• Liability insurance of $1,000,000.00 per occurrence is required.

• Contract Type: Firm-Fixed-Price, Indefinite Quantity (IDIQ)

• Period of Performance: Three pricing periods:

  • Base Period 1: 05/01/2026 – 10/31/2026
  • Pricing Period 2: 11/01/2026 – 10/31/2027
  • Pricing Period 3: 11/01/2027 – 10/31/2028

• Minimum Guarantee: $15,000.00

• Contract Ceiling: $250,000.00

• Offers are due by March 31st, 2026, at 4:00 PM Local Time.

• Questions are due by March 16th, 2026, at 12:00 PM Local Time via email.

• A site visit is scheduled for March 9th.

• Evaluation will be Lowest Price Technically Acceptable (LPTA).

• Offers must be submitted in three volumes: Price, Technical, and Solicitation, Offer and Award Documents.

• This procurement utilizes a tiered set-aside evaluation: SDVOSBs, VOSBs, HUBZone small businesses, 8(a) small businesses, other small businesses (with WOSBs having priority), and finally large businesses.

• SDVOSBs must provide evidence of VetCert certification.

• NAICS Code: 325120 - Industrial Gas Manufacturing

• Contract Specialist: Ryan Seburn (Ryan.Seburn@va.gov)

• Contracting Officer: Corey Swinton (Corey.Swinton@va.gov)

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet for medical gases. Bidders should use this to understand the expected quantities and pricing structure for various medical gas cylinders and related services over three pricing periods.

• Item # and Description: Details specific medical gas cylinders (e.g., Oxygen, Carbon Dioxide, Breathing Air, Nitrogen) and their types (e.g., All in One E Tanks, Form D Tanks, Size K, Size E).
• Quantities: Annual quantities are estimated for 2026, 2027, and 2028 for each gas type.
• Unit of Measure (UOM): Primarily 'CYL' (cylinder) and 'DAILY' for rentals.
• Unit Price: The price per unit for each gas type.
• Pricing Periods: The spreadsheet outlines pricing for three distinct periods, with columns for annual quantities and unit prices for each period.
• Rental Items: Includes daily rental of small medical cylinders and specialty gas cylinders.
• Additional Services: Line items for Emergency Delivery and Hydrostatic Testing are included.
• Lost Containers: A line item for lost containers is present.

This spreadsheet is critical for bidders to:

• Understand the types and volumes of medical gases and related services required.
• Develop accurate pricing proposals based on the provided quantities and pricing period structure.
• Identify potential revenue streams from cylinder rentals and additional services.
• Note the inclusion of delivery and gas as a single item for certain tank types.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for a firm-fixed-price Indefinite Delivery/Indefinite Quantity (IDIQ) contract for medical gases and cylinders. The VHA, VISN 2, Bath VA Medical Center requires a contractor to provide, fill, transport, handle, service, maintain, deliver, pick up, and store medical gases and cylinders for all facilities within the Bath VA Medical Center's catchment area. The contract will include a base pricing period and two additional pricing periods.

• Provision of medical gases and cylinders.

• Filling, transporting, handling, servicing, maintaining, delivering, picking up, and storing of medical gases and cylinders.

• All equipment and materials required for the contract shall be provided by the Contractor, except for government-furnished property.

• Deliveries must adhere to specified parameters for each location.

• Contract Type: Firm Fixed Price IDIQ

• Period of Performance: Base period plus two additional pricing periods.

• The forthcoming solicitation will be issued electronically.

• It will be available only via the Contract Opportunities website (https://www.sam.gov).

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• NAICS Code: 325120

• Product Service Code: 6835

• Place of Performance: Bath VA Medical Center, 76 Veterans Avenue, Bath, NY 14810

• Response Date/Time: January 15, 2026, 4:00 PM Eastern Time, New York, USA

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 02, 1304 Buckley Road, Suite 101, Syracuse NY 13212

• Point of Contact: Ryan Seburn, Contract Specialist, Ryan.Seburn@va.gov, 315-751-6369