6973GH-24-R-00180, AVS Safety, Analytical and Technical Support Services

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for providing administrative, analytical, and technical subject matter expert services to support the Federal Aviation Administration's (FAA) Associate Administrator for Aviation Safety (AVS) and its investment teams. The goal is to promote continued operational safety, establish safety rules, and certify aviation competency.

The contractor will provide personnel, supplies, equipment, and services to assist AVS in its mission. Key areas of support include:

• Safety and Capacity Improvements
• New Flight Technology and System Engineering
• Business Processes, Program Management, and Analysis
• Information and Data Analysis
• AVS portfolio investment management
• Unmanned Aircraft Systems (UAS) integration
• Operational Concepts
• Standards and Criteria for Communication, Navigation, and Surveillance (CNS)
• Instrument Flight Procedures
• All Weather Operations
• Aviation Safety Inspector Support
• Aviation Weather Initiatives
• Data and Aeronautical Communications
• Systems and processes to enhance operational safety
• National Air Space (NAS) plan, research, and development
• Flight simulation capabilities
• Automated Dependent Surveillance-Broadcast (ADS-B) and Multilateration support
• Introduction of new aircraft and air traffic enhancements
• Systems to forecast NAS trends on safety performance
• Enhancements to aviation safety analysis methodologies
• Coordination of regulatory and guidance material updates
• Support for Safety Management System (SMS) transition
• Development of a common safety framework
• Providing aviation safety expertise for assessments at FAA Certificate Management Offices (CMO) and other facilities.

Services will be performed at the Mike Monroney Aeronautical Center (MMAC) in Oklahoma City, Oklahoma, FAA facilities in Washington, D.C., and other designated FAA facilities. The contract effort is to be performed using Government-provided facilities and materials.

• The contractor must fill vacancies within 5 to 60 calendar days.
• The contractor may be required to interface with other subject matter expert contractors, industry representatives, equipment manufacturers, airport personnel, aircraft pilots, and various U.S. Government and international organizations.
• The contractor must assist the FAA in developing integrated plans, updating regulatory materials, and reviewing draft documents.
• Deliverables include Monthly Status and Financial Reports, and Monthly Leave/Travel/Training Schedules.
• Computer program deliverables require source code and necessary libraries.
• Travel and training are considered Other Direct Costs (ODCs) and must be approved.
• The contractor must establish and maintain a Quality Control Plan.
• Key personnel include a Senior Program Manager and Project Manager, with specific experience and education requirements outlined.

Form / Attachment / Pricing Sheet

This document is a "Sample Client Authorization Letter" intended to authorize clients of an offeror to respond to inquiries from the Federal Aviation Administration (FAA) regarding the offeror's past performance and experience. This is in relation to the "Aviation Safety (AVS), Analytical and Technical Support Services" acquisition (SIR/RFO No. 6973GH-25-R-00221).

• Identifies the specific SIR/RFO and the contracting agency (FAA).
• States that past performance and experience are emphasized evaluation factors.
• Authorizes clients to provide information if contacted by the FAA.
• Designates a [Customer POC] within the client organization as the point of contact.
• Provides contact information for Cynthia L. Cooper, Contracting Officer, FAA Aeronautical Center.

This letter serves as a formal authorization for potential clients to engage with the FAA regarding the bidder's past performance. Bidders should ensure their clients are aware of this authorization and prepared to respond to FAA inquiries to support the evaluation of their proposal.

Other / Unclassified

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This document does not contain substantive information related to the SAM.gov opportunity. It serves as a technical notification for PDF rendering issues.

Form / Attachment / Pricing Sheet

This document is a "Travel Authorization Form" used to request and document authorization for travel. It serves as a pre-travel approval and a record for reimbursement.

• Employee Information: Employee Name, Contract/Task Number, Reason for Travel.
• Transportation Mode: Details for commercial travel or vehicle rental, including dates, times, carrier information, and estimated costs.
• Estimated Mileage: For privately owned vehicles, includes reimbursement rate and mileage estimates.
• Miscellaneous Expenses: Fields for estimated and actual costs of items like metro, taxi, and tolls.
• Hotel/Lodging: Per diem rates, hotel details, and estimated costs.
• CONUS Per Diem (M&IE): For Meals and Incidental Expenses within CONUS.
• Government Authorization: Section for Task Manager/POC, COR, and CO approval, referencing Federal Travel Regulations (FTR).
• Cost Summary: Sections for estimated and actual total costs, and the difference.

This form is likely an attachment to a solicitation or contract that requires specific travel procedures or reimbursement processes. Bidders may need to understand this form if the contract involves travel, as it outlines the expected documentation and authorization for travel expenses. It may also inform cost proposals related to travel.

Solicitation / RFP / RFQ

This Solicitation, Offer and Award document (SIR) is a competitive solicitation for a five-year contract for Safety, Analytical and Technical Support Services. The contract will include a combination of Firm-Fixed Price (FFP) delivery (task) orders and Time and Materials (T&M) delivery (task) orders. The contract duration will be one base year with four one-year option periods.

The scope of work includes, but is not limited to, the following areas:

• Program and Project Management Support

• Program and Analytical Support

• Technical and Analytical Support

• Safety Management System (SMS) Support

• Surveillance and Broadcast Services (SBS) Support

• Performance Based Navigation (PBN) Support

• Data Communications (DATA COMM)/ Aeronautical Communications Support

• Aviation Weather Program Activities Support

• Low Visibility Operation Support

• Flight Procedures Support

• Flight Simulation and Safety Analysis Support

• Unmanned Aircraft Systems Integration Office (UASIO) Support

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ) with a combination of Firm-Fixed Price (FFP) and Time and Materials (T&M) delivery (task) orders.

• Period of Performance: One (1) base year with four (4) one-year option periods. The base year is tentatively scheduled to begin August 20, 2026, following a 30-day transition period starting July 20, 2026.

• Offers must be submitted electronically via email to cynthia.cooper@faa.gov.

• Proposals will be evaluated on a "best value" basis, considering Technical Proposal (Factor 1), Past Performance/Experience (Factor 2), and Cost/Price (Factor 3). Technical is the most important factor, followed by Past Performance/Experience, then Cost/Price.

• Key deadlines:

  • Pre-proposal conference: March 4, 2026
  • Questions due: March 2, 2026
  • Offer submission deadline: March 23, 2026, by 1500 CT.

• The solicitation does not explicitly state set-aside requirements. However, it does reference AMS Clause 3.6.1-4 regarding Small Business Subcontracting Plans, indicating potential consideration for small businesses.

• The solicitation includes numerous clauses related to contractor responsibilities, including but not limited to, electronic commerce, data security, environmental/safety requirements, personnel suitability, and contract administration. Offerors are advised to review all sections carefully.