70FB7026Q00000009 Eight (8) Parking lot Shades

Form / Attachment / Pricing Sheet

This document is a pricing sheet that includes a section for CAE (Chief of Acquisition Executive) Approval. It outlines the requirements for obtaining CAE review and signature for new development or production contracts exceeding $20 million that support Level I or II acquisition programs. A signed IGCE (Independent Government Cost Estimate) must be provided to the Office of the USM.

• CAE Approval Section: Details the requirement for CAE review and signature for specific contract types and values, referencing DHS Instruction 102-01-001- Rev 2.
• FFP_CommProduct Sheet: Contains a pricing table for "Shade sure Royal Blue Parking Shade 36’ x 20’ joined cantilever hip fabrics."
• Item Description: Install and replace 8 damaged parking shades.
• Quantity: 8 units.
• Installation Details: Includes installation at the destination facility, removal and disposal of existing fabrics, cables, and clamps, delivery, applicable taxes, and Free-Onboard Delivery.
• Pricing Table: Fields for Item Description, Part Number/ID Number, Quantity, Unit of Issue, Estimated Unit Cost, Discount, Estimated Unit Price, and Estimated Fixed Price Total. All cost fields are currently populated with 0.0.
• Estimated Total Firm Fixed Price: Currently listed as 0.0.

Bidders should review the pricing sheet to understand the specific items being procured (parking shades) and the scope of work, which includes installation, removal, and disposal. While the current pricing is zeroed out, this document serves as a template for cost proposal submission. The CAE Approval section highlights a potential administrative requirement for high-value contracts, which may be relevant for understanding the overall procurement process.

Solicitation / RFP / RFQ

This Request for Quote (RFQ) from the Federal Emergency Management Agency (FEMA) seeks proposals for the purchase and installation of 8 "Shade sure Royal Blue Parking Shades" (36' x 20' joined cantilever hip fabrics). The scope includes the removal and disposal of 8 existing parking shades and the installation of new ones at the FEMA Distribution Center in Fort Worth, Texas.

• Purchase and installation of 8 "Shade sure Royal Blue Parking Shades" (36' x 20' joined cantilever hip fabrics).

• Removal and disposal of 8 existing parking shades, cables, and clamps.

• Delivery to the FEMA Distribution Center, Fort Worth, Texas.

• The quoted price must be inclusive of all costs: shades, installation, labor, equipment, removal, disposal, delivery, applicable taxes, and warranty of parts and services.

• Product/Service Code: 7230 (Draperies, Awnings, and Shades).

• Contract Type: Firm fixed price purchase order.

• Period of Performance: To be completed within 120 days of award.

• Questions Deadline: Wednesday, May 27, 2026, noon ET.

• Quote Submission Deadline: Thursday, June 4, 2026, 3:00 PM ET.

• Submission Instructions: Quotes must be submitted in writing to the Contracting Officer (Danyelle Wilcox) and Contract Specialist (Jason Rivers) via email.

• Evaluation Factors:

  1. Technical Specification (Most important)
  2. Delivery Plan
  3. Price

• Basis of Award: Best value to the Government, considering evaluation factors and a tradeoff process. Non-price factors (Technical Specification and Delivery Plan combined) are more important than Price.

• The acquisition is set aside for Small Business.

• NAICS Code: 314910 (Small Business Size Standard: 500 employees).

• The Government reserves the right to cancel the solicitation if needs are not met.

• This RFQ does not commit the Government to pay for quote preparation.

• Offerors must be registered in the System for Award Management (SAM).

Statement of Work (SOW)

The Federal Emergency Management Agency (FEMA) requires the replacement of 8 damaged parking shades to provide protection for personal and government vehicles during extreme weather events, thereby maintaining operational readiness.

This is a one-time purchase for the installation and acquisition of 8 "Shadesure Royal Blue Parking Shade" units, measuring 36' x 20' with joined cantilever hip fabrics.

The period of performance is within 120 days of contract award.

• Location: FEMA DC Fort Worth, 501 W. Felix Street, Bldg. #12, Fort Worth, TX 76115.

• Quantity: 8 Units.

• Hours of Performance: 7:00 am – 3:30 pm.

• Delivery Point of Contact: To be provided upon contract award.

• Item: Shadesure Royal Blue Parking Shade 36' x 20' joined cantilever hip fabrics.

• Quantity: 8.

• Task: Install and replace 8 damaged parking shades.

• Installation Facility: FEMA DC Fort Worth, 501 West Felix Street Warehouse #12, Fort Worth, Texas 76115.

• Units must be installed on designated metal parking frame structures.

• Successful testing and verification of functionality.

• Submission of all required documentation.

All work must comply with applicable codes, standards, and regulations.