70Z03026QCLEV0022 - U.S. COAST GUARD AIR STATION TRAVERSE CITY WINDOW REPLACEMENT PROJECT

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) for window repair services at the U.S. Coast Guard Air Station Traverse City. The procurement is for all necessary labor, material, equipment, supervision, and transportation.

• Window repair project.

• Work must be performed in accordance with the Statement of Work in Section J.

• The estimated range of this procurement is less than $25,000.

• The contract completion period is ten (10) calendar days after receipt of a Notice to Proceed.

• The Performance Period includes 0 weather days.

• The estimated completion date is February 26, 2026, assuming notice to proceed by February 26, 2026.

• Quotes must be mailed to the address listed in Block 7 of SF-1442.

• The entire solicitation package (SF-1442, Sections B-M, and Reference Sheet) must be returned.

• Awards will be made to the lowest-priced, responsive, and responsible Offeror whose quotation meets the requirements, including demonstrated satisfactory performance on similar work within the past three (3) years.

• NAICS code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Small business size standard: $19.0M.

• The document includes clauses related to "Buy American" requirements for construction materials.

• All quotes must include taxes; no tax exemption certificate will be issued.

• Offerors must insert their UEI and Taxpayer I.D. numbers.

• All correspondence, submittals, and emails must be marked with the solicitation number: 70Z03026QCLEV0022.

• Questions must be submitted via email to Darrin.Chetakian@uscg.mil no later than two (2) business days prior to the quote closing.

Request for Information (RFI)

This document is a Request for Information (RFI) form used by the U.S. Coast Guard Base Cleveland to gather information or seek clarifications regarding an existing solicitation. It is not a solicitation itself but a tool to clarify potential discrepancies or gather further details.

• The form allows the requestor to specify the Solicitation Number and Location of Project.

• It provides a section for "Information Requested," where specific details, including specification sections, drawing numbers, and page numbers, can be cited if there are inquiries about discrepancies.

• Fields are available for attachments, the date a response is required, and contact information for the requestor (name, title, FAX, and telephone number).

• The "Technical Expert Response" section is for the government's response.

• It includes checkboxes to indicate whether the information provided is a clarification (does not change solicitation terms) or a proposed change (which would result in an amendment).

This RFI form is relevant to bidders as it outlines the process for seeking clarification on a solicitation. Understanding how to use this form and what information is required can help bidders resolve ambiguities and ensure they fully understand the solicitation's requirements before submitting a proposal.

Statement of Work (SOW)

To define the requirements for replacing 10 double-wide awning style windows in the berthing rooms of Smith Hall Building at the U.S. Coast Guard Air Station (AIRSTA) Traverse City, Michigan, with the aim of increasing HVAC efficiency and crew comfort.

• Provide all labor, supervision, tools, equipment, materials, transportation, and expertise for window removal and replacement.

• Conduct pre-installation site surveys and verify existing conditions.

• Procure and deliver new windows.

• Remove and dispose of old windows.

• Install new windows, including preparation, weatherproofing, sealing, and structural support if needed.

• Provide all necessary documentation, including window specifications and warranty information.

• Perform post-installation cleanup.

• Energy Star rated, minimum insulated dual pane glass (low-e).

• Matching style to current windows: crank out awning style, double wide with a center mull bar.

• Black exterior and white interior.

• Location: U.S. Coast Guard Air Station Traverse City, 1175 Airport Access Road, Traverse City, MI 49686.

• Specific building and room locations to be identified during site survey and pre-bid conference.

• Commencement of work is weather-dependent and contingent on window availability. Demo will not start until replacement windows are on hand.

• Comply with all applicable federal, state, and local laws, regulations, and codes.

• Minimize disruption to USCG operations.

• Within 14 calendar days of contract award, submit:

  • Detailed Project Schedule.
  • Proposed window and associated specifications.
  • Shop Drawings for structural modifications (if required).
  • Safety Plan and Accident Prevention Plan.

• Provide a Supervisor/Project Manager as the single point of contact.

• Attend two mandatory meetings: a kick-off meeting and a close-out meeting.

• Report mishaps/incidents as required.

• Provide a copy of liability insurance.

• Provide access to the work site and necessary utilities.

• Provide a Contracting Officer's Representative (COR) for technical issues and oversight.

• Review and approve contractor submittals.

• Facilitate coordination with facility personnel.

• Work to be performed safely, professionally, and in a workmanlike manner.

• Applied materials must be functional, efficient, and meet specified criteria.

• Project completion within the approved schedule and period of performance.

• Adherence to environmental regulations for hazardous material handling and disposal.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5955, Revision No. 3) applicable to the Michigan counties of Benzie, Grand Traverse, Kalkaska, and Leelanau. It lists various occupations and their corresponding minimum hourly wage rates and required fringe benefits.

This wage determination is crucial for any bidder responding to an opportunity that requires services covered by the Service Contract Act (SCA) within the specified geographic area. Bidders must ensure their proposed labor costs align with these minimum wage and benefit requirements to be compliant. Key information includes:

• Occupational Wage Rates: A comprehensive list of job titles with their minimum hourly pay.
• Fringe Benefits: Details on Health & Welfare ($5.55/hour or $222.00/week), and specific provisions for EO 13706 ($5.09/hour or $203.60/week).
• Vacation: Accrual based on years of service (2 weeks after 1 year, 3 weeks after 8 years, etc.).
• Holidays: A minimum of twelve paid holidays per year.
• Executive Order 13706 (Paid Sick Leave): Mandates 1 hour of paid sick leave per 30 hours worked, up to 56 hours annually.
• Executive Order 13658 (Minimum Wage): Sets a minimum hourly rate of $13.30 (or higher if listed on the determination) for contracts awarded between Jan 1, 2015, and Jan 29, 2022, with annual adjustments.
• Hazardous Pay Differentials: Specific percentages (8% or 4%) for working with ordnance, explosives, and incendiary materials.
• Uniform Allowance: Requirements for furnishing and maintaining uniforms, including reimbursement rates.
• Conformance Process (SF-1444): Procedures for classifying and determining wages for occupations not listed in this determination.

Form / Attachment / Pricing Sheet

This document is a "Reference Information Form" (July 2024) used to collect information from potential bidders regarding their experience and references for similar work. It is intended to help the government assess a bidder's capability and suitability for an opportunity.

• Solicitation Number and Date: To identify the specific opportunity.
• Company Information: Name and address of the bidding company.
• Telephone Number: Including work and non-work hours, and facsimile number.
• List Experience: A section to detail experience in the type of work required.
• Past Performance Questions: Inquiries about previous job terminations or anticipated difficulties in finishing the job on time.
• Subcontracting Percentage: The percentage of work intended to be subcontracted.
• Davis Bacon Wage Act Compliance: Confirmation of prevailing wage compliance.
• References: A section to list three references, including company name, contact person, address, telephone number, and project details.

Bidders must complete this form accurately and thoroughly to provide the government with the necessary information to evaluate their qualifications and past performance. The provided references and experience details will be crucial in the assessment process.

Solicitation / RFP / RFQ

This document is a solicitation for the U.S. Coast Guard Air Station Traverse City Windows Repair Project. The government requires performance of the work described in the attached documents.

• The primary task is the repair of windows at the U.S. Coast Guard Air Station Traverse City.

• Refer to the Statement of Work (SOW) for detailed specifications.

• The contract performance period is 10 calendar days after award and completion within 30 calendar days after receiving notice to proceed.

• Performance Bond and Payment Bond are not required.

• Offers must be submitted to DARRIN.CHETAKIAN@USCG.MIL.

• All questions pertaining to this solicitation must be submitted on the Request for Information (RFI) form to the Contracting Specialist and received no later than 3 working days prior to the quote closing.

• Offers providing less than 90 calendar days for Government acceptance after the date offers are due will be rejected.

• Not specified in this document.

• Site visits are highly recommended and encouraged. Contact TAYLOR J PHILPOTT at (571) 608-2614 or TAYLOR.J.PHILPOTT@USCG.MIL for scheduling.

• The place of performance is 1175 Airport Access Rd, Traverse City, MI 49686.