70Z03026QCLEV0046 - U.S. Coast Guard Great Lakes District Temporary Lodging

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) for services related to USCG GREAT LAKES DISTRICT Reserve Berthing Lodging in Cleveland, OH. The base work item involves providing all necessary labor, material, equipment, supervision, and transportation for this lodging.

• Services to be performed in accordance with the Statement of Work (Dated 28 APR 2026) in Section J.

• All correspondence, submittals, and emails must be marked with the solicitation number: 70Z03026QCLEV0046.

• Compliance with FAR 52.246-4 (Inspection of Services-Fixed-Price) and FAR 52.246-15 (Certificate of Conformance).

• Variation in quantity is limited to 0% increase and 0% decrease.

• Estimated range of procurement: $100K - $250K.

• Required insurance includes Worker's Compensation, Employer's Liability, General Liability, and Automobile Liability with specified amounts.

• Earned Value Management System (EVMS) may be required per FAR 52.234-4.

• Hazardous Substance removal/disposal requires applicable licenses and permits per HSAR 3052.223-70.

• Quotes and all required documents must be emailed to the Contracting Specialist/Contracting Officer listed.

• Failure to return all required documents may result in the quote being considered non-responsive.

• Award will be made to the lowest reasonable, responsive, responsible Offeror.

• All questions must be submitted on the Request for Information (RFI) form via email to the Contracting Specialist no later than 5 working days prior to the quote closing.

• Not explicitly stated, but standard FAR clauses related to small business concerns are included.

• Bidders must return one (1) complete copy of the entire solicitation package (SF-1449, Sections B-M, and Reference Sheet).

• All quotes shall include taxes; no tax exemption certificate will be issued.

• Contractors must be registered in the System for Award Management (SAM) and provide their Unique Entity Identification (UEI) number. Payment will be made via Electronic Funds Transfer (EFT) through the Invoice Processing Platform (IPP).

Statement of Work (SOW)

To procure temporary lodging (TL) for U.S. Coast Guard (USCG) Reserve personnel while they perform Inactive Duty Training (IDT) within the Great Lakes District.

• Provide TL for individual reserve members during IDT drills.

• Estimated monthly room needs range from 55 to 115 rooms, with monthly night stays between 80 and 170.

• Rooms are to be double occupied with two separate beds, prioritizing separation by officer/enlisted, gender, and rank.

• Contractor will charge the USCG for the actual total monthly rooms used.

• Contractor must provide multiple points of contact for issue resolution.

• Nightly room rates must not exceed GSA Per Diem rates for the applicable zip code.

• Contractor will receive a monthly manifest from the USCG and must post completed manifests with confirmation numbers electronically by the 15th of the month prior to the lodging month.

• Contractor must provide weekly "no show" reports.

• Contractor must provide a consolidated invoice detailing hotel names, member names, nights stayed, price per night, total amount, and check-in sheets.

• Reserve members are responsible for personal charges (e.g., telephone, TV, laundry).

• Period of Performance: 01 JUN 2026 – 31 MAY 2027.

• TL facilities should ideally be within five miles of the USCG unit, but may extend up to 15 miles if necessary.

• Specific USCG units, addresses, and estimated monthly lodging requirements are detailed for various locations including Cleveland, Milwaukee, Chicago, Grand Haven, Buffalo, Alexandria Bay, Rochester, Niagara, Detroit, Toledo, Sault Ste Marie, Duluth, St. Ignace, Erie, and Port Huron.

• Facilities must meet the Hotel and Motel Fire Safety Act of 1990.

• Facilities must have a minimum of three stars (Mobile Travel Guide) or three diamonds (AAA).

• Room entrances must be accessible only by internal hallways, with locked exterior doors.

• Berthing facility lobbies must be staffed by a front desk attendant 24 hours a day, seven days a week.

• Contractor must have a 24-hour access line for after-hour issues.

• Continuity of TL provider per unit is preferred.

• The USCG will provide recommended primary and secondary hotels.

• No modifications to the contract terms are permitted except by the Contracting Officer.

• Government is exempt from Federal and State taxes in specific states (OH, MI, WI, IL, NY, MN, PA).

Form / Attachment / Pricing Sheet

This document is the "BASE CLEVELAND REFERENCE INFORMATION FORM (Rev. 7-24)". It is used to collect reference information from potential bidders for similar work.

• Solicitation Number
• Date
• Company Information (Name, Address)
• Telephone Number (Work/Non-Work Hours), Facsimile Number
• List of experience in the type of work
• Questions regarding past terminations, anticipated difficulties in finishing jobs on time, and subcontracting percentages.
• Confirmation of compliance with the Davis Bacon Wage Act.
• Section for listing three references, including Company Name, Person to Contact, Address, Telephone Number, and Project.

Bidders must complete and submit this form to provide essential company and experience details, as well as references, which will likely be used by the government to evaluate their qualifications and past performance for the opportunity.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for the U.S. Coast Guard Base Cleveland. It is a request for quotes for services related to lodging.

• The primary requirement is to "RESERVE LODGING IN ACCORDANCE WITH STATEMENT OF WORK".

• The solicitation number is 70Z03026QCLEV0046.

• The offer due date is May 14, 2026, at 1600 EST.

• The issue date is April 30, 2026.

• The contract is administered by U.S. Coast Guard Base Cleveland.

• Payment will be made by the U.S. Coast Guard Finance Center.

• Bidders are instructed to complete blocks 12, 17, 23, and 30.

• Invoices must be submitted via IPP.GOV.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-3, which are attached.

• The acquisition is set aside for Small Business.

• The North American Industry Classification Standard (NAICS) code is not specified, but a size standard is mentioned.

• The document is Standard Form 1449 (Rev. 11/2021).

Form / Attachment / Pricing Sheet

This document is a "Request for Information" form used to gather specific details or clarifications related to a solicitation. It allows a requestor to inquire about discrepancies or seek further information regarding a solicitation, its specifications, or drawings.

• Requestor Section: Includes fields for the "From" (Contracting Specialist), "To" (Contracting Officer), Solicitation Number, Location of Project, and a detailed description of the "Information Requested." It also has fields for attachments, date response required, requestor's name, title, FAX number, and telephone number.
• Contracting Office Response Section: Includes fields for "To," "Date," "Response," "Response Prepared By," "COR (On-Site Inspector)," and "Contracting Officer." It also contains two checkboxes:
  • "This information is a clarification of the solicitation and does not change the terms or conditions in any way."
  • "This information is a proposed change to the solicitation. An amendment will be issued."

This form is used by the government to solicit information or clarifications. While bidders do not directly fill out this specific form, it indicates a mechanism for the government to seek details that may lead to clarifications or amendments to a solicitation. The "Date Response Required" and the nature of the "Information Requested" can provide insight into potential areas of concern or detail needed for the solicitation. The "Contracting Office Response" section clarifies whether the information provided is a simple clarification or a proposed change requiring an amendment.