7110--Patient Room Furniture for New Construction Activation RFI
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), VISN 5 Network Contracting Office, has issued a Sources Sought Notice (RFI) to identify qualified sources for Patient Room Furniture and Installation Services for the new construction activation at the Martinsburg VA Medical Center in Martinsburg, WV. This is for information and planning purposes only and is not a solicitation. Responses will inform future acquisition decisions. Responses are due by July 23, 2026, at 10:00 AM EST.
Purpose & Scope
This Sources Sought notice aims to gather market information on potential qualified sources and their size classification relative to NAICS 337214 (Other Furniture (Furniture Manufacturing)). The VA requires healthcare furniture that meets VHA IDIQ specifications, including case goods and patient room furniture, along with design, project management, professional installation, and maintenance/warranty services. The furniture is for the "Serenity Shell Build Out" (Bldg 516) at the Martinsburg VA Medical Center.
Required Items & Services
The requirement includes, but is not limited to:
- Patient Bedside Cabinets with Pouf seats.
- Patient Over Bed Tables with solid surfaces and spillproof edges.
- Advanced Recliners (minimum 500 lbs capacity, antimicrobial, healthcare-grade fabric, durable finish).
- 3 Drawer Dressers with anti-tip kits and durable finishes.
- Single Wardrobes (left and right hinged) with adjustable shelves and anti-tip kits.
- Table Lamps with metal bases, USB port options, and wipeable healthcare-grade shades.
- Installation Services, including project management, coordination, and on-site supervision (OSHA 10 certified).
- Design services, including AutoCAD drawings, revisions, field measurements, and sample materials.
Contract & Timeline
- Opportunity Type: Sources Sought / Request for Information (RFI)
- NAICS Code: 337214 (Other Furniture (Furniture Manufacturing))
- Response Due: Tuesday, July 23, 2026, at 10:00 AM EST
- Questions Due: Thursday, July 18, 2026, at 10:00 AM EST
- Anticipated Award: By September 30, 2026
- Furniture Delivery: December 2026
- Place of Performance: Martinsburg VA Medical Center, 510 Butler Ave, Martinsburg, WV 25405
Submission Requirements
Interested parties must submit a complete emailed electronic copy (Microsoft Word or PDF) to Michael.Jones16@va.gov. Submissions should include:
- Volume 1 (Technical): Drawings, product specifications, Bill of Materials, labor/installation man-hours, project management plan, product literature, staffing plan, physical finish samples (if different from Basis of Design), sustainability certifications, testing results, mock-up samples, warranty, and a self-certifying statement of ability to meet deadlines.
- Volume 2 (Pricing): Price quote with separate line for labor/installation, and Bill of Materials with subtotals. Pricing must be within established IDIQ pricing.
- Company Information: Name, address, point of contact, business size status (SDVOSB, VOSB, Hubzone, WOSB, Large Business), confirmation of small business status under NAICS 337214, manufacturer/distributor status, country of origin, details on alterations if a distributor, FSS/GSA/NAC/NASA SEWP contract details (if applicable), and general pricing for market research.
- Capabilities: Clear, compelling evidence that "equal to items" meet all required salient characteristics.
Additional Notes
This is not a solicitation, and responses are not offers. The Government will handle proprietary information accordingly. Responders are responsible for all associated expenses. A solicitation may be published later based on responses.