7125--EMS Control Key System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research through this Sources Sought Notice to identify qualified sources capable of providing a complete key control system, specifically the KeyPer MXI 288, for the VA Portland Health Care System in Portland, OR. The intended contract type is firm-fixed price. Responses are due April 12, 2026, at 1 PM Mountain Time.
Scope of Work
The VA requires a complete key control system that is operable and compatible with their existing infrastructure. The specific system identified is the KeyPer MXI 288, with detailed salient characteristics including:
- Dimensions: 49 H x 27 W x 11 D; Weight: 176 lb
- Power: Input AC100-240V, Output DC12V; Consumption: 30W Max
- Material: Powder Coated 16-gauge steel for cabinet and door
- Operating Temp: Ambient, for indoor use; Mounting: Wall mount or stand alone
- Key Positions: 32-288; Panel Style: Lock IN; Communication: Ethernet
- Certifications: CE, FCC, UL RoHS
- Admin Requirements: Supported on Windows Server 2016 & 2019, Windows 7 & 10, utilizing SQL Express 2008, 2012, 2014, & 2016 databases. A minimum 1-year warranty is required.
Contract & Timeline
- Type: Sources Sought (market research for a potential firm-fixed price contract)
- Set-Aside: Not formally declared, but respondents must indicate compliance with VA Notice of Limitations on Subcontracting (852.219-76) and/or FAR 52.219-14 (Limitations on Subcontracting), suggesting potential small business considerations.
- Response Due: April 12, 2026, 1 PM Mountain Time
- Published: April 30, 2026
Information Requested
Interested contractors should email responses to Nazanin Kreiner (Nazanin.kreiner@va.gov) including:
- Company name, address, SAM UEI, and business size.
- Point of contact name, phone, and email.
- Current GSA Federal Supply Schedule, NASA SEWP, or other Federal contract status.
- Indication if the proposed system is manufactured in the United States.
- Confirmation of compliance with 852.219-76 and/or 52.219-14.
- A letter of authorization from the Original Equipment Manufacturer (OEM). The applicable NAICS Code is 337215 (Wood Window and Door Manufacturing) with a 500-employee size standard.
Additional Notes
This is a Sources Sought Notice for market research purposes only and is not a solicitation. The Government is not obligated to award a contract or pay for information provided. All information received will be treated as proprietary. No telephone inquiries will be accepted.