7195--Mirrors, Shelves Dual Shades

Form / Attachment / Pricing Sheet

This document is a "100% Bid [Final] Documents" drawing titled "FIRST FLOOR RENOVATION PLAN - WARD A & C". It provides detailed architectural plans for renovations on the first floor of Wards A and C.

• Floor plans illustrating room layouts, dimensions, and room labels (e.g., patient rooms, nurse stations, utility rooms, offices).
• Details on new partitions, cement board walls in wet areas, and existing smoke barriers.
• Indication of various deduct alternates (Deduct Alternate #1, #2, #3) which modify the scope of work by omitting specific elements like new stair towers or renovations to patient rooms and mechanical/electrical/plumbing work.
• Keyplan and sheet legend for understanding symbols and abbreviations.
• Consultant and architect information.

This drawing is critical for bidders to understand the physical scope of the renovation project, including the layout of the areas to be modified, the extent of new construction, and potential scope reductions based on the listed deduct alternates. It forms the basis for estimating construction costs and understanding the physical requirements of the project.

Form / Attachment / Pricing Sheet

This document provides installation sketches and interior elevations for typical bathroom and bedroom configurations. It details the placement and specifications of fixtures such as sinks, mirrors, and shelves.

• Sink: Kohler Essential 18" x 36" Capsule Mirror (K-31371)
• Shelf: Kingkonree KKR-1071 in Glossy White SS Square Shelf
• Dimensions: Specific measurements for placement and clearances are indicated.
• Views: Includes interior elevations for typical bedrooms and a typical bathroom.
• Scale: Drawings are provided at a scale of 1/2" = 1'-0".

This attachment is crucial for bidders to understand the physical layout and specific fixture requirements for the installation, particularly in bathroom and bedroom areas. It informs the scope of work related to fixture installation and spatial considerations.

Form / Attachment / Pricing Sheet

This document is a "100% BID [FINAL] DOCUMENTS" drawing titled "SECOND FLOOR RENOVATION PLAN - WARD A & C". It provides architectural plans for the renovation of specific wards within the VAMC Brockton, MA.

• Floor plans detailing the layout of the second floor, including patient rooms, dining/recreation areas, offices, utility spaces, and corridors.
• Delineation of new partitions and existing smoke barriers.
• Indication of a "DEDUCT ALTERNATE #1" affecting a specific area.
• Keyplan and legend for understanding the drawing symbols and elements.
• Consultant and architect information.

This drawing is critical for bidders to understand the physical scope of the renovation project, including the proposed layout, room designations, and any specified alternates. It forms the basis for understanding the construction requirements and for developing accurate bids.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding Solicitation 36C24126Q0300 for Mirrors, Shelves, and Dual Shades.

• Shade Performance Requirements: Not explicitly detailed in this amendment, but implied to be addressed by enclosed CAD files and sketches.
• Sketch and CAD Files: Provided as .jpg and CAD files, respectively. Shades are specified for C Wing First and Second Floor only.
• Bathroom Solid Surface Wall Shelf Material: The material is a man-made composite, primarily used for countertops, known for durability and non-porosity. It is typically composed of alumina trihydrate (ATH), acrylic or polyester resins, and pigments. The color preference is White.
• Contractor Location: Out-of-state contractors are allowed to participate and perform the work.
• Out-of-State Contractor Requirements: Contractors must be licensed to work in Massachusetts and other areas mentioned in the SOW.
• Partial Quotes: It is acceptable to submit a quote for Line Item 0003 (Dual Solar Window Shades) only, without quoting mirrors and shelving. However, the preference is for a contractor who can provide all items.

This amendment clarifies material specifications, provides updated drawings, and confirms eligibility for out-of-state contractors. It also confirms that partial quotes are permissible, though a full-service contractor is preferred. The response date remains 04-15-2026 12PM Eastern Time.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, issued as a Request for Quotation (RFQ) under streamlined procedures for commercial items. The Department of Veterans Affairs, Northampton VA Medical Center, is seeking quotations for mirrors, shelves, and shades for the Brockton VA Medical Center.

The following items are required:

• Mirror – Essential: 70 EA (18" x 36", capsule shaped, framed, with Polished Chrome or Nickel finish)
• SSM Shelving Units – Bathroom Solid Surface Wall Shelf: 70 EA (12"x12"x5", solid surface material, Glossy or Matte finish)
• Dual Solar Window Shades: 104 EA

Delivery is required no later than 30-90 days after receipt of order (ARO), FOB destination.

This solicitation is set-aside for Small Businesses. The associated NAICS code is 337214 (Small Business size standard: 1,100 employees). The FSC/PSC is 7195.

• Response Date/Time: April 15, 2026, 12 PM Eastern Time, New York, USA.
• Submission Method: Quotes must be sent via email to glorimar.estevezcortorreal@va.gov.
• Required Documents: Quote and authorized distributor's letter. Offerors must also complete annual representations and certifications electronically via SAM.gov.
• Evaluation Factors: Comparative evaluation based on Price, Past Performance, Technical, and US Made Preference.

This solicitation is set-aside for Small Businesses.

• The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2026-1.
• Offerors must include a statement regarding the acceptance of terms and conditions or list any exceptions.
• All questions should be submitted in writing via email to the Point of Contact.
• Registration in System for Award Management (SAM) is required.
• A Statement of Work is attached to this solicitation.

Statement of Work (SOW)

To procure and install new mirrors and shelving units in the Restrooms and Patient Rooms of Building 4, Units in Building 4; Rehab and Dementia wards at the VA Boston Healthcare System's Brockton campus. The goal is to create a "home-like, non-institutional, and patient centered environment" that meets strict design guidelines for patient safety.

• Remove and dispose of existing damaged mirrors (2) and paper towel dispensers (16).

• Supply, deliver, and install 70 new "Essential" capsule-shaped framed mirrors (18" x 36", Polished Chrome or Nickel finish).

• Supply, deliver, and install 70 "SSM Shelving Units - Bathroom Solid Surface Wall Shelf" (12"x12"x5", solid surface, glossy or matte finish).

• Installation services include design, removal/disposal of existing furniture, and installation of new items.

• Coordination for delivery via the shared loading dock (South side off Vestibule B012) is required, as the service elevator is out of order.

• Location: VA Boston Healthcare Systems Brockton campus, 940 Belmont Street, Brockton, MA 02301, Building 4-C Units for First and Second Floors.

• Delivery Timeframe: No later than 14 weeks following award of contract, with specific dates to be mutually agreed upon.

• FF&E to be selected from manufacturer's standard offerings, with samples submitted with the proposal.

• Shop drawings, product data, and material samples are required.

• Installation must follow attached sketches and diagrams.

• "Or equal" products must include manufacturer's product brochure.

• Dual Solar Window Shades (Quantity: 104) are also specified, with detailed requirements for dimensions, manufacturer, type, operator, fabric, and fascia. These are to be installed in windows that may be mulled together.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure and install new mirrors and shelving units in the Restrooms and Patient Rooms of Building 4, Units C (First and Second Floors) at the VA Boston Healthcare System's Brockton campus. This is part of ongoing renovations to create a "home-like, non-institutional, and patient centered environment" that meets strict design guidelines for patient safety.

• Remove and dispose of existing damaged mirrors (2).

• Supply, deliver, and install new mirrors and shelving units.

• Remove and relocate (16) paper towel dispensers.

• The contractor will be responsible for design, removal/disposal of existing furniture, and installation services.

• Mirrors: 18" x 36" capsule shaped framed mirrors, finish: Polished Chrome or Nickel.

• Shelving Units: 12"x12"x5" solid surface wall shelves, with glossy or matte surface polishing.

• Dual Solar Window Shades: Qty. 104, 54" high x 48" wide (+/-), Draper Flex or approved equal, with specific fabric requirements (Room Darkening and 5% Open Weave) and ivory fascia.

• FF&E: Must be selected from manufacturer's standard offerings and meet minimum requirements for solid surface, powder coated surfaces, painted metal, trim, hardware, and/or fabric samples.

• Shop Drawings: Complete shop and installation drawings, including dimensions, details, and accessory items.

• Product Data: Catalog and model numbers for all components.

• Samples: Provide samples of all materials, fabrics, finishes, and colors as requested.

• Place: VA Boston Healthcare Systems Brockton campus, 940 Belmont Street, Brockton, MA 02301, Building 4-C Units (First and Second Floors).

• Delivery Timeframe: No later than 14 weeks following award of contract. Specific dates to be mutually agreed upon.

• Delivery Coordination: Coordinate use of the loading dock (shared with EMS and Laundry) as the service elevator is out of order.

• Patient Safety: All furnishings must meet strict guidelines for patient safety and the Mental Health Environment of Care (MHEOC) checklist.

• "Or Equal" Products: Must include manufacturer's product brochure with specification information.

• Installation: Must follow attached sketches and diagrams. Work within occupied units requires special precautions.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for the procurement of mirrors, stainless steel (SS) shelves, and dual shades for the Brockton VA Medical Center.

• Procurement and delivery of mirrors, SS shelves, and dual shades.

• Specific details regarding the types, dimensions, and quantities of these items are expected to be found in the attached "Statement of Work for Sources Sought" document.

• Place of Performance: Brockton VA Medical Center, 940 Belmont Street, Brockton MA 02301-5596.

• The solicitation number is 36C24126Q0300.

• The response date is March 27, 2026, at 12 PM Eastern Time.

• The NAICS code is 337214 (Wood Window and Door Manufacturing).

• The Product Service Code is 7195 (Furniture and Fixtures).

• The contracting office is located at the Northampton VA Medical Center, Leeds MA 01053-9764.

• Point of Contact: Glorimar Estevez Cortorreal, Contract Specialist, glorimar.estevezcortorreal@va.gov, 413-584-4040 EXT 6718.