721 APS Baggage Conveyor System

Statement of Work (SOW) / Performance Work Statement (PWS)

This document establishes the minimum performance, design, fabrication, installation, orientation, and test requirements for an outbound baggage conveyor system for the 721st Aerial Port Squadron at Ramstein Air Base, Germany.

• Procurement and installation of an outbound baggage conveyor system.

• The system will be a slider bed belt conveyor capable of handling suitcases, duffel bags, footlockers, wooden boxes, and other checked baggage.

• It will transport baggage from the Check-In Area to the Indoor Baggage Build-Up Area or alternatively to the Outdoor Baggage Build-Up Area.

• The system will interface with an existing vacuum assist baggage unloader for offloading.

• Components include conveyors, controls, wiring, and sensors.

• Specific conveyor types include Scale Conveyors, Feeder Conveyors, and Takeaway Conveyors.

• Weight Capacity: Minimum 1 pound (0.5 kg) per bag, Maximum 150 pounds (68 kg) per bag.

• Size Capacity: Minimum 3 inches (75 mm) wide, 12 inches (305 mm) long, 3 inches (75 mm) high; Maximum 30 inches (760 mm) wide, 60 inches (1520 mm) long, 36 inches (915 mm) high.

• Scale Conveyor: 11 units, 24 inches (610 mm) wide belt, 54-inch (1370 mm) long surface. Scales must have 200-pound (90 kg) capacity with 0.5% accuracy and overload stops.

• Feeder Conveyor: 11 units, 24 inches (610 mm) wide belt.

• Takeaway Conveyor: Straight and curved sections, 38 inches (465 mm) wide belt, max 25-foot (7620 mm) sections, capable of forward and reverse operation.

• Speed: Scale/Feeder: 60 ± 5 ft/min; Takeaway: 90 ± 5 ft/min.

• Load Capacity: Minimum live load of 100 lbs/linear foot (150 kg/m); minimum structural capacity of 200 lbs/linear foot (300 kg/m).

• Sensors: Photoelectric, limit switch, or other devices for baggage presence, door positions, and jam detection.

• Controls: Operator control panels (OCPs) and a Motor Control Panel (MCP) with diagnostic display, hour meter, and key switch.

• Safety: Interlocks, emergency stop buttons, start-up warning devices (horn and beacon).

• Location: Ramstein Air Base (AB), Germany, 721st Aerial Port Squadron, Air Passenger Terminal, Building 3333.

• Completion: In accordance with the appendix, Cover PD, and AF Drawing BRM1B5-01.

• Materials: Stainless steel, galvanized steel, PVC belting.

• Bearings: Commercial grade, anti-friction ball type, 30,000-hour rating life.

• Spare Parts: Required for VFDs, motors, sensors, PLCs, I/O cards, power supplies, load cells, displays, and DDPs.

• Quality Assurance: Inspections and tests as detailed in Section 4.

• Certifications: Required for bearings, drive chains, and motors.

Form / Attachment / Pricing Sheet

This document is a checklist and summary pricing sheet for the "Request for Quotation (RFQ) FA561326Q0029". It serves to guide offerors in preparing their technical and price volumes to ensure compliance with the RFQ requirements and to facilitate the evaluation process.

Checklist:

• Details requirements for the technical volume, including submission format (PDF), number of copies, sanitization requirements (omitting offeror name and pricing), and inclusion of specific information like solicitation number, project title, offeror's name, address, and UEI.
• Specifies requirements for commercial literature/cut sheets, technical quote questionnaires (TQQs), and exceptions to government requirements.
• Outlines requirements for the price volume, including separate submission, cover sheet details, point of contact, validity period, and inclusion of the signed checklist.
• Requires vendor registration in SAM and completion of representations and certifications.
• Notes that certain items have been removed or are "Not Separately Priced (NSP)".

Summary Pricing Sheet:

• Lists Contract Line Item Numbers (CLINs) with descriptions: System Design Completed, Outbound Baggage Conveyor, Removal and Disposal of Existing Equipment, System Installation & Quality Conformance Test Complete, System Reliability Test Complete & Acceptance, and System Data.
• Indicates quantity (QTY) for each CLIN.
• Provides a space for PRICE, with "NSP" noted for System Data.
• Includes a field for TOTAL PROPOSED PRICE.

Bidders must use this checklist to ensure their quotation package is complete and compliant, avoiding non-responsiveness. The pricing sheet provides the structure for submitting cost proposals for the specified CLINs. Failure to adhere to the checklist items, particularly regarding submission format and content of volumes, may result in non-consideration.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document establishes the minimum performance, design, fabrication, installation, orientation, and test requirements for an outbound baggage conveyor system at the 721st Aerial Port Squadron (APS) in the Air Passenger Terminal, Building 3333 at Ramstein Air Base, Germany.

• Removal and disposal of the existing baggage conveyor system.

• Provision and installation of a new outbound baggage conveyor system capable of handling various types of checked baggage.

• Configuration and installation as per Air Force Drawing BRM1B5-01.

• Provision of all necessary equipment, materials, and labor.

• Performance of tests and system adjustments.

• Provision of classroom and on-the-job instructions to government personnel.

• Reliability and Availability: Specific Mean Time Between Failure (MTBF) and availability percentages are detailed in Table 1, with a minimum service life of 15 years.

• Noise Levels: Hazardous noise must not exceed 85 decibels A-weighted sound pressure level (dB(A)) for 8 hours in any 24-hour period.

• Location: Ramstein Air Base, Germany, Building 3333.

• Duration: Minimum service life of 15 years for the system.

• Design Criteria: Includes reliability, maintainability, environmental conditions (0-120°F, up to 99% humidity), use of standard commercial components, standardization, accessibility, and structural/seismic requirements.

• Materials: Specific requirements for steel, mechanical fastening devices, anchors, protective coatings (painting, plating, galvanizing), and welding.

• Safety: Compliance with OSHA, ANSI, and DAFMAN standards, including protection against moving parts, proper placarding, fail-safe controls, and personnel pathways.

• Documentation: Requirements for management reports, shop drawings, equipment manuals (operation, maintenance, illustrated parts breakdown), equipment certifications, testing certifications, and as-built drawings.

• Orientation: Provision of technical services and materials for system operator and maintenance personnel orientation at Ramstein AB.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document establishes the minimum performance, installation, and test requirements for the removal and disposal of existing equipment for the 721st Aerial Port Squadron (APS) in the Air Passenger Terminal, Building 3333 at Ramstein Air Base, Germany. The work is necessary to facilitate the installation of a new baggage conveyor system.

• Removal and disposal of the existing outbound baggage conveyor system, including associated motor and operator control panels, and wiring.

• Removal and disposal of existing check-in counters.

• Removal of existing impact protection rails in front of check-in counters, to be palletized for reuse by the 721st APS.

• Three overhead doors that the conveyor passes through shall remain.

• Repair of any damage to drywall, concrete, or other building finishings caused during removal to their initial condition.

• Removal of anchor bolts from existing equipment and filling of old anchor bolt holes with grout to smooth and level the surrounding area.

• All removed materials, except the impact protection rails, are to be hauled away off base and disposed of by the Contractor.

• Location: Air Passenger Terminal, Building 3333, Ramstein Air Base, Germany.

• Disposal of all removed equipment and materials must comply with all applicable Federal, Air Force, Air Base, country/state, local, and municipal laws.

• Contractor must coordinate with the Base Project Officer (BPO) before starting work to minimize impact on operations.

• The new baggage conveyor system is designed to match the footprint of the existing system.

• The document references an "Appendix B - Removal of Existing Equipment" dated 13 February 2026, and a "Cover Purchase Description (PD)" which contains further details and AF Drawings.

• The system (referring to the removal process and its outcome) shall be inspected to verify it meets the requirements of this appendix and the Cover PD.

• Inspections will be part of the system checkout test and the quality conformance test.

Amendment / Modification

This addendum provides supplemental information and instructions related to the solicitation. It updates the following clauses:

• RFO 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (updated April 2026).

• RFO 52.212-2 Evaluation—Commercial Products and Commercial Services (updated April 2026).

• The addendum directly impacts the instructions for submitting offers and the evaluation criteria.

• Offerors are instructed to use Appendix D_Checklist_Summary_Pricing as a guide for submitting quotes and documents.

• Submission Method: Offers must be submitted electronically via email to Carleen Clinger (carleen.clinger@us.af.mil) and Sujin Hawkins (sujin.hawkins@us.af.mil). No hard copy or physical media will be accepted.

• Due Date: Quotations are due no later than June 24, 2026, at 4:00 PM EST.

• Quotation Organization: Offerors must submit three separate electronic documents:

  • Volume I: Technical Volume (Unsanitized)
  • Volume I: Technical Volume (Sanitized)
  • Volume II: Past Performance
  • Volume III: Pricing Volume

• Past Performance: Offerors must provide up to three references. Past Performance Questionnaires (PPQs) must be returned directly to the POCs by the due date.

• Pricing: Offerors must submit a completed SF 1449 and a Summary Price Sheet.

• Inquiries: Questions must be submitted in writing via email to the points of contact listed above. Inquiries received within 14 calendar days of the submission deadline will be addressed at the CO's discretion.

• Evaluation: The Government will award a contract to the responsible Offeror whose offer is most advantageous, considering price, technical capability, and past performance. The best value determination will be used, which may result in an award to a higher-priced offeror if their technical capability and past performance outweigh the price difference.

• Technical Capability will be evaluated based on TQQs, Commercial Literature/Cut Sheets, and Proposed Schedule.

• Past Performance will be evaluated based on recency, relevancy, quality, and place of performance.

• Price will be evaluated based on Total Evaluated Price (TEP), completeness, reasonableness, and balanced pricing.

• Carleen Clinger (carleen.clinger@us.af.mil)

• Sujin Hawkins (sujin.hawkins@us.af.mil)

Solicitation / RFP / RFQ

This solicitation is for the procurement of a 721 APS Baggage Conveyor System. The government is seeking a complete system design, manufacturing, delivery, installation, and testing of an outbound baggage conveyor system.

• System Design: Complete system design in accordance with specified appendices and drawings.

• Manufacturing & Delivery: Manufacture and deliver a complete outbound baggage conveyor system.

• Removal & Disposal: Remove and dispose of the existing outbound baggage conveyor system.

• Installation & Testing: Install the outbound baggage conveyor system and perform quality conformance and reliability tests.

• Data Delivery: Deliver all required data items, including as-built drawings and documentation.

• Mandatory Travel: Travel to Ramstein Air Base, Germany, for a post-award conference is required (not government-funded).

• Contract Type: Not explicitly stated, but pricing arrangements indicate Firm Fixed Price for individual line items.

• Period of Performance: Delivery schedules range from 120 to 390 Calendar Days from the date of award.

• Estimated Value: Not stated in this document.

• Offer Due Date: June 24, 2026, at 04:00 PM local time.

• Evaluation Factors: Offers will be evaluated based on price, technical factors, and past performance. Factors other than price, when combined, are approximately equal to price.

• Submission Instructions: Refer to Appendix E for Instructions, Conditions, & Notices to Offerors or Quoters.

• The acquisition is marked as "Unrestricted" but also has options for "Small Business," "HUBZone Small Business," "Service-Disabled Veteran-Owned Small Business (SDVOSB)," "Women-Owned Small Business (WOSB)," "Economically Disadvantaged Women-Owned Small Business (EDWOSB)," and "8(A)".

• NAICS Code: 333922 (Air and Gas Compressor and Pump Manufacturing)

• Size Standard: 500 employees.

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference and in full text, covering areas such as payment instructions (WAWF), tax relief, item unique identification, and antiterrorism/force protection.

• Several appendices are referenced, including SOW documents, drawings, pricing checklists, and addendums, which contain critical details for offerors.

Form / Attachment / Pricing Sheet

This document is a drawing (Appendix C_AF DRAWING BRM1B5-01.pdf) that details the layout and components of a baggage handling system, specifically for an "Indoor Baggage Build-Up Area" and an "Outdoor Baggage Build-Up Area" connected to a "Check-In Area". It appears to be a technical drawing intended to illustrate the physical arrangement and specifications of this system.

• Floor plan showing the placement of conveyors, turn posts, overhead doors, and control panels.
• Labels indicating dimensions, component types (e.g., "TURNING POSTS (TYPICAL)", "TAKEAWAY CONVEYOR (TYPICAL)"), and areas like "INDOOR BAGGAGE BUILD-UP AREA" and "CHECK-IN AREA".
• Notes section providing definitions for abbreviations (e.g., AFF - ABOVE FINISHED FLOOR, ES - EMERGENCY STOP, OCP - OPERATOR CONTROL PANEL, MCP - MOTOR CONTROL PANEL).
• Details on electrical requirements (400V, 50Hz, 3 PHASE).
• Sheet information including project title, location, drawing number (BRM1B5-01), and sheet number (S1 OF S1).

This drawing is crucial for bidders to understand the physical scope and technical details of the baggage handling system. It provides visual and dimensional information necessary for assessing the complexity of the installation, potential site modifications required, and the specific components involved in the opportunity. Bidders will need to consider this drawing when developing their technical proposals and potentially their pricing.

Form / Attachment / Pricing Sheet

This document is Appendix F, the Past Performance Questionnaire (PPQ), for Solicitation No. FA561326Q0029, related to the 721st Aerial Port Squadron (APS) Baggage Conveyor System at Ramstein Air Base, Germany. It is designed to gather feedback on a contractor's past performance.

• General Information: Requires details about the contractor, including name, address, contact information, and a brief description of the work performed. It also asks for contract number, amount, period of performance, and place of performance.
• Performance Rating Matrix: Provides definitions for rating performance as Exceptional, Good, Satisfactory, Marginal, Unsatisfactory, or Neutral.
• Performance Questions: A series of questions for the respondent to rate the contractor's performance regarding schedule adherence, compliance with SOW/PWS, provision and retention of qualified personnel, communication, problem resolution, and overall performance.
• Specific Issues: Inquiries about cure/show cause notices, damage to government property, and CPARS ratings (for US Government contracts).
• Award Recommendation: Asks if the respondent would award another contract to the contractor.
• Narrative Sections: Includes spaces for "Strengths," "Weaknesses," and "Other Remarks" to provide detailed feedback.

Bidders should use this form to understand the type of past performance information the government is seeking. It outlines the criteria and questions that will be used to evaluate their past performance, which is a crucial factor in proposal evaluation for this solicitation. The completed PPQ is to be returned prior to the offer due date listed in Block 8 of the Standard Form (SF) 1449.