736 SFS - Virtual Reality Training Simulator

Amendment / Modification

• Amendment 1 has been issued to include proper verbiage regarding the current lack of obligation of funds.

• The "Description" section has been updated to reflect this change.

• No changes to proposal deadlines, requirements, or evaluation factors are indicated by this amendment.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items, issued as a Request for Quotes (RFQ) for a Virtual Reality Training System. It is a 100% Small Business Set-Aside Acquisition.

• The primary deliverable is a Virtual Reality Training System, as detailed in Attachment 1 - Salient Characteristics.

• Vendors must provide pricing for CLIN 0001.

• Quotes must include salient physical, functional, and/or performance characteristics, and any catalog cuts for the equipment.

• The contract type is not explicitly stated, but it is intended to result in a purchase order.

• Delivery is required within 180 Days After Receipt of Order (ARO), FOB Destination.

• Response Date: 20 May 2026 at 10:00 AM Chamorro Standard Time.

• Submission Method: Email to SSgt Thomas Prospere (thomas.prospere@us.af.mil) and A1C Austin Johnson (austin.johnson.54@us.af.mil).

• Evaluation: Award will be made to the responsible offeror whose offer is most advantageous to the Government, representing the best value. Evaluation factors include acceptability (meeting minimum requirements in Attachment 1), price, and delivery terms. Offers exceeding 180 days ARO may be deemed unacceptable.

• Questions Deadline: 15 May 2026 at 10:00 AM ChST.

• This acquisition is a 100% Small Business Set-Aside.

• All firms must be registered and active in the System for Award Management (SAM) database.

• Quotes must include registered Unique Entity Identity, CAGE code, and small business status.

• Attachment 1: Salient Characteristics

• Attachment 2: Provisions and Clauses

• The Government reserves the right to cancel or amend the solicitation.

Forms / Attachments / Pricing Sheets

This document lists and incorporates by reference various clauses and provisions that are applicable to the solicitation. It serves to inform potential bidders of the legal and regulatory requirements that will govern any resulting contract.

• Clauses Incorporated by Reference: A comprehensive list of FAR and DFARS clauses and provisions, including their clause numbers, alternate/deviation numbers, year/modification dates, and the section of the contract they apply to (e.g., SEC I, SEC K, SEC L).
• Full Text Clauses: Provides the full text for specific clauses, such as 252.204-7017 (Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation) and 252.232-7006 (Wide Area WorkFlow Payment Instructions).
• Provisions Incorporated by Reference: Lists solicitation provisions that are incorporated by reference, indicating that their full text will be made available upon request or can be accessed electronically.

Bidders must review these incorporated clauses and provisions to understand their obligations and requirements. Key areas include:

• Representations and Certifications: Such as those related to telecommunications equipment, business operations in certain regions, and Buy American/Free Trade Agreements.
• Payment Instructions: Details on using the Wide Area WorkFlow (WAWF) system for electronic invoicing and payment requests.
• Compliance Requirements: Various prohibitions and requirements related to government contracting, including those concerning covered defense telecommunications, child labor, and trafficking in persons.

Bidders should pay close attention to any clauses requiring specific representations or disclosures as part of their offer. The document also outlines how to obtain the full text of referenced provisions and clauses.

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for a Virtual Reality Training Simulator. It details the essential physical, functional, performance, and material qualities required for the item to meet its intended use.

• Portability and Security: Must be a portable, secure, immersive VR solution for military training, operable offline on a closed network, and packable into a single 50 lbs. hardened case for quick setup.
• User Support: Supports 1-8+ simultaneous users, 1 instructor, and 1-4 role players, accommodating single-user, team-based, and Force-on-Force configurations.
• Hardware: Includes a minimum 11-inch tablet for instructor console, enterprise-grade 4K VR headsets with 2-hour runtime and hot-swappable batteries, and an "inside-out" VR tracking system.
• Weapon Simulation: Supports standard service rifle platforms with dry-fire conversion kits (CO2/gas or inert gas recoil), inert gas recoil training pistols, and integration with operational service pistols.
• Additional Support: Must support Conducted Energy Weapons (CEW) and inert chemical/OC spray trainers.
• Software: Features an integrated tool for scenario creation/modification, simulation of Day, Night, and NVG lighting, and variable active/passive virtual threats. Includes built-in scenarios for Mission Rehearsal, Hostage Rescue, and Close Quarters Battle.

This document defines the minimum technical requirements and capabilities for the VR training simulator. Bidders must ensure their proposed solution meets all listed salient characteristics to be considered compliant.

Form / Attachment / Pricing Sheet

This document outlines the salient characteristics required for a Virtual Reality Training Simulator. It details the essential physical, functional, performance, and material qualities necessary for the intended use of the item, which is to provide a complete training solution for military mission rehearsal.

• Portability and Immersion: The product must be portable, secure, and immersive.
• Mission Rehearsal: The system must allow users to conduct virtual missions using their own service weapons, upskilling tactics, techniques, and procedures in high-stress, high-risk simulated environments.
• Deployability: Must pack into a small, deployable hardened case and be set up within minutes, without requiring fixed training or planning facilities.
• Integration: Must integrate with service weapons, communications, and other devices. Weapon systems must convert rifles into dry-fire mode with full recoil using a CO2 system.
• Connectivity: Must not require an internet connection to operate.
• Scenario Capabilities: Must be able to build/edit own scenarios and provide feedback on scenarios.
• Included Scenarios: Mission rehearsal, Hostage Rescue, CQB, Use of Force Decision Making, Crisis Intervention, De Escalation.
• Size & Weight: 2-person system in a single case, dimensions 48" x 20" x 9" (122 x 51 x 23cm), weight 50 lbs.
• User Capacity: Supports 1-8+ users, including 1 instructor and 1-4 role players. Supports single user training, team training, and force-on-force training.
• Instructor Console: Requires an 11" Samsung tablet with a protective case; no additional servers or computers are needed.
• Headsets: Must be enterprise grade with 4k resolution, 2 hours run time, and hot-swappable batteries.

This document defines the critical technical specifications and functional requirements for the VR training simulator. Bidders must ensure their proposed solution meets all listed salient characteristics to be considered compliant with the opportunity requirements.

Sources Sought Notice

This notice is issued by the Department of the Air Force, Headquarters 36th Wing (PACAF) at Andersen Air Force Base, Guam, for market research purposes. The government is seeking information regarding Virtual Reality Training Simulators.

The requirement is for a Virtual Reality Training Simulator, with specific "Salient Characteristics" detailed in Attachment 1.

• Document Type: Sources Sought Notice (Market Research)

• Subject: 736 SFS Virtual Reality Training Simulator

• NAICS Code: 333310

• Response Deadline: 14 April 2026 at 4:00 PM Chamorro Standard Time (CHST) / 2:00 AM Eastern Standard Time.

• Submission: Responses should be submitted via email to A1C Austin Johnson (austin.johnson.54@us.af.mil) and SSgt Daniel Callahan (daniel.callahan.7@us.af.mil).

• Required Documentation: Submit a technical specification sheet for the Virtual Reality Training Simulator.

• This is not a Request for Proposals (RFP) or Quotes (RFQ).

• Responses are strictly voluntary and do not constitute an offer.

• The government will not pay for any costs incurred in responding to this notice.

• All costs associated with responding are at the responding party's expense.

• Attachment 1 – Salient Characteristics