7510--760-26-1-060-0070 -Leavenworth CMOP PT CENTRIC LABELS -(VA-26-00025612)

Form / Attachment / Pricing Sheet

This document is a quote spreadsheet for Solicitation 36C77026Q0051, specifically for the CMOP facility in Shawnee (Leavenworth). Bidders are instructed to complete all areas highlighted in orange. It serves as a pricing schedule for the required items.

• RFQ Number: 36C77026Q0051
• CMOP Facility: Shawnee (Leavenworth)
• Line Item 0003: LABEL, 4 X 6, SPRINT LABEL
• Required Documents for Submission:
  1. SF1449 - Solicitation cover page (signed)
  2. Quote - This Excel spreadsheet
  3. OEM authorized dealer or distributor documentation
  4. Buy American Act (BAA) Certificate
• Submission Method: Email quotes to Kelley.Cunningham@va.gov
• Closing Date: February 17, 2026
• Closing Time: 3:00 PM Central Time (CT)

Vendors must complete this spreadsheet to provide their pricing for the specified line item. It is crucial to also submit the other listed required documents by the closing date and time. The document also includes important information regarding "Gray Market Prevention," stating that only new OEM supplies will be accepted, and vendors must provide authorization letters to prove they are authorized dealers or distributors. Failure to comply may result in contract breach or termination.

Amendment / Modification

This amendment extends the deadline for the receipt of offers for Solicitation 36C77026Q0051.

• The Hour & Date for Receipt of Offers is EXTENDED to: 02-17-2026 3pm CST.

• The purpose of this amendment is to extend the deadline for line item 3 only.

• CMOP determined that the specifications for line item 3 were incorrect.

• The example Manufacturer Part Number (MPN) for line item 3 is DT400600-3-12TC.

• Samples for line item 3 must be delivered prior to the close of the RFQ on February 17th.

• Samples for line items 1, 2, and 4 have already been received and no new samples will be accepted for these items.

• This update pertains solely to line item 3.

• The deadline for offer receipt has been extended.

• Specifications for line item 3 have been corrected.

• The Price/Cost Schedule and Delivery Schedule have been updated for line item 3.

• Referenced documents: "S06 Statement of Requirements_Q0051_updated for line item 3 only" and "S06_Pricing Schedule_Q0051_updated for line item 3 only" are updated.

• The deadline for submitting offers has been extended to February 17, 2026, 3pm CST.

• Bidders must ensure samples for line item 3 are submitted by this new deadline.

• All other terms and conditions of the original solicitation remain unchanged.

Form / Attachment / Pricing Sheet

This document is an update to the Statement of Requirements (VA FORM 2237 # 760-26-1-060-0070) specifically for Line Item 3, which pertains to patient labels. It clarifies requirements for an alternate product for this line item.

• Product: DT400600-3-12TC, Sprint Packing Labels (4” X 6”, 3” Core, 12” OD, 2900/Roll, 3 Rolls/Case).
• Brand Name: Labels do not have to be brand name, but must meet all required dimensions.
• Alternate Products: If proposing an alternate product not already approved by Shawnee CMOP, testing samples must be provided prior to the RFQ closing date of February 17, 2026.
• Sample Requirements: One case of the proposed alternate patient label is requested for testing. Samples will not be returned and remain VA property. All costs for sample submission are the contractor's responsibility.
• Sample Delivery: Samples should be delivered to: Department of Veterans Affairs, VA CMOP Shawnee, 23501 W. 84th Street, Shawnee, KS 66227, ATTN: Rodney Yates. Ensure company name and RFQ number are on the packing slip if shipped directly from the manufacturer.
• Status: Line items 1, 2, and 4 have already been received; this is only an update for line item 3.

Bidders interested in providing patient labels for Line Item 3 must adhere to the specified dimensions and requirements. If offering an alternative to an approved product, they must submit samples for testing by the RFQ closing date of February 17, 2026, following the provided delivery instructions. This document is critical for understanding the specific requirements and submission process for this particular line item.

Form / Attachment / Pricing Sheet

This document specifies the technical requirements for patient-centric labels to be used with the SYS0024N-L9-RHF system.

• Label Type: Direct Thermal Patient Centric Labels
• Label Size: 2" x 5.5"
• Core Diameter: 3" heavy duty
• Gap Between Labels: 0.125"
• Feed: Horizontal right-hand feed (VA Logo label end of the roll first)
• Adhesive: Slow set, coated
• Perforation: None
• Roll Diameter: 15"
• Packaging: 5,400 labels per roll, 2 rolls per case
• Ink Colors: Process Yellow / Reflex Blue

Bidders must ensure their proposed labels meet these exact specifications for size, material, feed orientation, and packaging to comply with the opportunity requirements.

Form / Attachment / Pricing Sheet

This document specifies the requirements for patient-centric labels, likely to be used in conjunction with a solicitation or contract.

• Label Type: SYS0026N, Long Sig Patient Centric Labels
• Dimensions: 2.5" x 5.5"
• Core Diameter: 3"
• Gap Between Labels: 0.5"
• Orientation: Horizontal right hand feed (label end off the roll first)
• Roll/Case Quantity: 1,000 labels/roll, 4 rolls/case
• Ink Colors: Process Yellow / Reflex Blue
• Material: Pharmaceutical Grade
• Style: Strip Only
• Font: Helvetica Size 4.5 Bold

This attachment provides precise specifications for labels required for the opportunity. Bidders must ensure their proposed products meet all listed dimensional, material, printing, and packaging requirements to be compliant.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the specifications for labels related to a SAM.gov opportunity.

• Rewind Direction: Specific rewind directions are provided for four different SYS/DR part numbers (SYS0024N-L9-RHF, SYS0026N, DR400600-3-14TC, SYS1000-NP).
• Adhesive Type: Clarification on whether the adhesive is permanent or removable within 24 hours is given for each part number.
• Label Size & Core Size: Detailed specifications for label size per roll/case and core size are provided for:
  • SYS0024N-L9-RHF: 2x5.5 Patient Centric, 3" Core, 5400 labels/roll, 2 rolls/case, labels on outside of roll.
  • SYS0026N: Long Sig, 5.5x2.5, 1000 labels/roll, unspecified rolls/case, 3" core.
  • DT400600-3-14TC: 4x6 Sprint Label, with a clarification requested/provided of 3800 labels/roll, 2 rolls/case (initial assumption was 1000 labels/roll, 4 rolls/case). "TC" indicates a topcoat requirement.
  • SYS1000-NP: 4.25x3.125 Packing Label, 2000 labels/roll, 4 rolls/case, 3" core. "NP" indicates non-perforated.
• Facestock Material: The requested facestock material is Appvion Résiste Rx.

These clarifications provide specific technical details about the label requirements, which bidders must incorporate into their proposals to ensure compliance with the solicitation.

Amendment / Modification

• The deadline for receipt of offers has been extended to January 30, 2026, 3 PM CST.

• The pricing schedule for line items 1 and 2 has been updated. Line item 1 is now specified as 2X5.5, and line item 2 is specified as 2.5X5.5, to correct a discrepancy in the SOR.

• Updated graphics for lines 1 and 2 are attached.

• A Frequently Asked Questions (FAQ) document has been added.

• The delivery schedule listed in the SOR will be updated at the time of award.

• Samples must be received no later than the close of solicitation on January 30, 2026.

• Solicitation Number: 36C77026Q0051

• Receipt of Offers deadline

• Pricing Schedule (Line Items 0001 and 0002)

• Attachments: Updated graphics, FAQ, Pricing Schedule, Label Specs.

• The proposal submission deadline is extended to January 30, 2026, 3 PM CST.

• Offerors should review the updated pricing schedule and attached graphics and specifications for line items 1 and 2.

• Offerors should review the attached FAQ document.

Form / Attachment / Pricing Sheet

This document is a quote spreadsheet for Solicitation 36C77026Q0051, related to the CMOP - Shawnee (Leavenworth) facility. It requires vendors to provide pricing for specific label items and includes instructions for completion and submission.

• RFQ: 36C77026Q0051
• Facility: CMOP - Shawnee (Leavenworth)
• Items: Various types of labels (e.g., PATIENT CENTRIC, LONG SIG, SPRINT LABEL, DIRECT THERMAL).
• Required Fields: Vendors must complete all areas highlighted in orange, including Vendor Name, UEI SAM, POC Name/Email/Phone, Unit Price, and Total Price.
• Delivery: Vendors must provide the earliest delivery timeframe.
• Required Documents for Submission: SF1449 (signed), Quote Spreadsheet, OEM authorized dealer/distributor documentation, and Buy American Act (BAA) Certificate.
• Submission Method: Email quotes to Kelley.Cunningham@va.gov.
• Closing Date & Time: 2026-01-30, 3:00 PM Central Time (CT).

This spreadsheet is critical for bidders to accurately price the requested label items. It outlines the specific products, quantities, and required format for submitting a quote. Bidders must also ensure they can provide the necessary supporting documentation (OEM authorization, BAA Certificate) and adhere to the submission deadline and method. The "Gray Market Prevention" section is also a key compliance requirement, stating that only new OEM supplies sold through authorized channels will be accepted, and vendors must provide authorization letters if not direct OEM dealers.

Form / Attachment / Pricing Sheet

This document is a quote spreadsheet for Solicitation 36C77026Q0051, related to the CMOP - Shawnee (Leavenworth) facility. Bidders are instructed to complete all areas highlighted in orange.

• RFQ: 36C77026Q0051
• Facility: CMOP - Shawnee (Leavenworth)
• Closing Date: 2026-01-20
• Closing Time: 3:00 PM Central Time (CT)
• Required Documents: SF1449 (signed), Quote Spreadsheet, OEM authorized dealer/distributor documentation, Buy American Act (BAA) Certificate.
• Submission: Email quotes to Kelley.Cunningham@va.gov.
• Line Items: The spreadsheet details specific labels to be procured, including Description, Example MPN, Mfr, Place of Manufacture, Unit, and QTY. All unit and total prices are currently listed as 0.0, indicating they need to be filled in by the vendor.
• Gray Market Prevention: Vendors must provide OEM authorized dealer or distributor documentation. Deviation allows for authorization letters from a manufacturer's authorized wholesaler/reseller. No remanufactured or gray market items will be accepted. Delivery of such items constitutes a breach of contract.

This spreadsheet is critical for bidders to understand the specific items being procured, quantities, and submission requirements. Bidders must complete the pricing information, provide required documentation (including OEM authorization), and adhere to the closing date and submission instructions. The Gray Market Prevention clause highlights a key compliance requirement.

Solicitation / RFP / RFQ

This solicitation is for the procurement of patient labels for the Department of Veterans Affairs (VA) CMOP Shawnee facility. The acquisition includes various types of labels with specific dimensions and manufacturer part numbers (MPNs).

• Labels:

  • LABEL, 2 X 5.5, PATIENT CENTRIC, 3IN CORE (MPN: SYS0024N-L9-RHF)
  • LABEL, LONG SIG, 5-1/2 X 2-1/2 (MPN: SYS0026N)
  • LABEL, 4 X 6, SPRINT LABEL (MPN: DT400600-3-14TC)
  • LABEL DIRECT THERMAL (PACKING) 4.25 X 3.125 (MPN: SYS1000-NP)

• Labels do not have to be brand name but must meet all required dimensions.

• If proposing an alternate product not previously approved by Shawnee CMOP, testing samples (one case of each proposed label) must be submitted prior to the RFQ closing date.

• Solicitation Number: 36C77026Q0051

• Issue Date: 01-07-2026

• Offer Due Date: 01-20-2026

• Delivery: FOB Destination, with estimated delivery dates provided for each stock number, generally within 10 days ARO (After Receipt of Order).

• Submission Requirements:

  1. Signed SF 1449 (RFQ cover page)
  2. Pricing Schedule in Excel format
  3. Direct OEM authorized dealer, distributor, or reseller documentation
  4. Completed BAA Certificate (Section E)

• Evaluation: Offers will be evaluated based on Past Performance and Price, using a comparative evaluation process. The Government may select an offer other than the lowest price if it provides additional benefit.

• The acquisition is UNRESTRICTED.

• NAICS Code: 322220 (Paper and Paperboard Mills)

• Size Standard: 750 Employees

• Solicitation packages should be emailed to kelley.cunningham@va.gov.

• Samples for testing must be delivered to VA CMOP Shawnee, 23501 W. 84th Street, Shawnee, KS 66227, ATTN: Rodney Yates.

• FAR 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference or attached. Addenda are attached.