7510--Document Scanners

SOL #: 36C24826Q0609Pre-Solicitation

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

248-NETWORK CONTRACT OFFICE 8 (36C248)

TAMPA, FL, 33637, United States

Place of Performance

10000 Bay Pines Blvd., FL

NAICS

Office Supplies (except Paper) Manufacturing (339940)

PSC

Office Supplies (7510)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/d071b110dabc49f090cf455b651b7c95/view

Timeline

Posted

Apr 20, 2026

Last Updated

May 11, 2026

Response Deadline

May 21, 2026, 6:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Bay Pines VA Healthcare System is soliciting quotes for Document Scanners (RICOH fi-8950 or equivalent) to enhance productivity and reduce scanning backlogs at the C.W. Bill Young VA Healthcare System in Bay Pines, FL. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Quotes are due May 21, 2026.

Scope of Work

This solicitation is for the procurement of document scanners to be used for scanning patient medical records, including Community Care exams and records from other VA facilities. The required equipment must be brand name or equal to the RICOH fi-8950 model and meet specific technical specifications. Key requirements include:

Feeder: ADF/Manual Feed, Duplex
Scanning Speed (A4 Landscape, 200/300 dpi): Simplex: 150 ppm; Duplex: 300 ipm
Optical Resolution: 600 dpi
Output Resolution: 50 to 600 dpi (adjustable)
Connectivity: Must connect to VA workstations and VA VISTA software.
Warranty: Standard manufacturer industry warranty term required; extended warranties are not accepted.

Contract & Timeline

Contract Type: Firm-Fixed Price.
Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).
NAICS Code: 339940 (Office Supplies (except Paper) Manufacturing) with a 750-employee size standard.
Solicitation Number: 36C24826Q0609.
Solicitation Availability: On or about May 11, 2026, via www.SAM.gov.
Offer Due Date: May 21, 2026, 2:00 PM EDT.
Questions Deadline: May 15, 2026, 2:00 PM EST.
Delivery Schedule: All items to be delivered after receipt of purchase order, by July 31, 2026.
Contract Period: Base POP 05-04-2026 to 07-31-2026.
Published Date: May 11, 2026.

Submission & Evaluation

Offerors must submit quotes electronically to william.penhallegon@va.gov. Submissions must include the Unique Entity Identifier (UEI) Number, SBA Dynamic Small Business Search (DSBS) SDVOSB certification, and any other information identified in the ADDENDUM to FAR 52.212-1 Instructions to Offerors. Offerors must be registered in SAM and certified as an SDVOSB in the SBA VetCert database. Evaluation factors include Technical (functionality and performance), Price, and Past Performance.