7910--NX EQ Autonomous Floor Scrubber (VA-26-00008377)

Form / Attachment / Pricing Sheet

This document is a template for providing past performance references. Bidders are required to complete this form for each relevant past performance reference they wish to submit as part of their proposal.

• Sections for three distinct past performance references.
• Fields to capture: Offeror Name, Company who performed the work, Relationship to offeror (Prime/Subcontractor), Role on the Contract (Prime/Subcontractor), Name of Contracting Organization, Contract/Task Order Number, Contract Type, Total Awarded Price/Cost, Final or Projected Final Total Price/Cost, Period of Performance, Contracting Officer and Program Manager contact information, NAICS Code, and CPARS completion status.
• Dedicated areas for describing the Requirement and detailing Performance, including any issues and corrective actions.
• A statement indicating "No record of relevant or recent past performance" is to be addressed if applicable.

This attachment is critical for bidders to demonstrate their relevant experience and past performance. Completing this form accurately and thoroughly for each reference is essential for proposal evaluation. Bidders must provide detailed information on the work performed, its relevance to the solicitation, and performance outcomes, including any challenges and resolutions.

Form / Attachment / Pricing Sheet

This document, titled "PRODUCT DESCRIPTION," outlines the requirements for Non-Expendable Equipment: Autonomous Floor Scrubber. It serves as a detailed specification for potential vendors responding to a solicitation.

• Scope of Work: Defines autonomous floor scrubbers as machines that dispense cleaning solutions, scrub floors, and remove dirt and solution. It specifies that these machines should be robotic, adaptable to various hard floor environments, and capable of cleaning with minimal disruption and human intervention.
• Requirement: This section indicates a "brand name or equal" purchase description, requiring offerors to demonstrate how their proposed product meets the salient characteristics of the specified Tennant® Autonomous Floor Scrubbers. Offerors must provide brand name, make/model, and descriptive literature for any "equal" products.
• Contract Line Items: Lists specific items including the "Small Autonomous Floor Scrubber" (CLIN 0001) and associated service plans: "Gold Service Plan" (CLIN 0002) and "Silver Service Plan" (CLIN 0003).
• Salient Characteristics (SCs): Details 11 specific technical and functional requirements for the autonomous floor scrubber, including cleaning path width, solution tank capacity, battery runtime, aisle turn width, machine dimensions, navigation system capabilities, certifications (CSA/ANSI), network independence, warranty, and training.
• Evaluation Sub-factors: Outlines the criteria the government will use to evaluate proposals, including Safety, Design, Performance, and Quality/Construction. Specific aspects within these factors are detailed, such as collision avoidance, emergency stop mechanisms, footprint, touchscreen controls, real-time analytics, and maintenance accessibility.

This document is critical for bidders as it defines the exact technical specifications, performance requirements, and evaluation criteria for the autonomous floor scrubbers and associated service plans. Vendors must ensure their proposed products and services meet or exceed these salient characteristics and evaluation factors to be considered for award. It also clarifies the "brand name or equal" approach, requiring detailed comparative information for any proposed alternatives.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire designed to gather feedback from references provided by offerors. It is used by the Department of Veterans Affairs (VA) Strategic Acquisition Center (SAC) to evaluate an offeror's past performance for Solicitation No. 36C10G26R0008, concerning Autonomous Floor Scrubbers.

• Offeror Information: Fields for the Offeror's Name and Contract Number.
• Reference Information: Sections for the reference to provide their Name, Title, Phone Number, E-Mail Address, Organization, Contract Period of Performance, Total Contract Value, and whether options were exercised.
• Service/Commodity Description: A field for a brief description of services/commodities provided by the Offeror under the reference contract.
• Contract Issues: Questions regarding Show Cause Orders, Stop Work Orders, and Terminations for Convenience, Cause, or Default.
• Rating Guidelines: Definitions for ratings (Unsatisfactory, Satisfactory, Excellent) across four categories: Quality of Service, Cost Control, Timeliness of Performance, and Business Relations.
• Offeror Evaluation: Specific sections for the reference to rate the Offeror in each of the four categories and provide detailed comments. Includes an 'Overall Satisfaction' question asking if the reference would work with the Offeror again.

Offerors must provide this questionnaire to a maximum of three references from the past three years. These references will be contacted by the VA SAC to provide feedback on the offeror's performance. The completed questionnaire is a critical component of the proposal evaluation process, directly impacting the assessment of the offeror's past performance. Offerors should ensure their selected references are prepared to complete this form accurately and promptly. Completed forms should be emailed to Alanna.Wilson@va.gov and Anthony.Zibolski@va.gov with "36C10G26R0008" in the subject line.

Form / Attachment / Pricing Sheet

This document is a pricing and cost schedule for the NX EQ Autonomous Floor Scrubber opportunity. It outlines the CLINs, item descriptions, quantities, and pricing structure required for vendor proposals.

• CLINs: Covers the NX EQ Autonomous Scrubber itself (CLIN 1) and associated maintenance plans (CLINs 2 & 3).
• Manufacturer: Specifies Tennant as the manufacturer for the primary items.
• Quantities: Details estimated quantities for the Base Year and four Option Years (30 units for the scrubber, 15 for each maintenance plan).
• Pricing Structure: Includes fields for Commercial Price, Proposed Unit Price (Base and Option Years), Service Level Agreement (SLA) adjustments, and Total Price.
• Completion Instructions: Bidders are instructed to complete all yellow-highlighted spaces. Equivalent products must have manufacturer, description, and part numbers specified. N/A, None, or Zero (0) should be used for non-applicable CLINs. Offerors must ensure proposed items align with the Technical Volume.

This sheet is critical for bidders to understand the cost structure and provide their pricing for the autonomous floor scrubbers and maintenance plans. It directly impacts proposal preparation and evaluation, requiring careful completion of all specified fields and adherence to the provided format.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT C_SALES REPORTING TOOL_NX EQ Autonomous Floor Scrubber.xlsx", appears to be a sales reporting tool or template. It contains structured data, likely for tracking sales or inventory related to "NX EQ Autonomous Floor Scrubber" products across various VA facilities and networks.

• Sheet: Sheet2: Contains numerical data organized in rows and columns, potentially representing quantities, codes, or other metrics. It also includes facility names and associated VA networks.
• Sheet: Sales Report: This sheet provides a template for FY 2026 sales reporting. It includes fields for Contractor, Contract Number, Reporting Quarter, Line Item(s), CLIN/SLIN, Description/Salient Characteristics, Contract/Part Number, and Price Inclusive of SLA Fee. It lists numerous VA VISNs (Veterans Integrated Service Networks) and specific facilities within those networks, with columns for "Quantity Sold of Item" for each of the 22 line items. It also includes fields for total quantities sold, total sales amounts, and SLA information.

This attachment is likely relevant for bidders who are expected to report sales data related to the "NX EQ Autonomous Floor Scrubber" as part of a contract. Bidders may need to use this template to fulfill reporting requirements, track sales performance, and calculate associated fees or prices. The detailed breakdown by facility and VISN suggests that sales performance at specific locations may be a key metric.

Solicitation / RFP / RFQ

This solicitation is for the procurement of autonomous floor scrubbers, including accessories, consumables, and warranties, for the Department of Veterans Affairs (VA) Equipment Life Cycle Management (ELCM) Program. This is a nationwide, single award, requirements contract with Firm-Fixed Price (FFP) orders. The government intends to award a contract for autonomous floor scrubbers to be delivered to VA medical centers and facilities throughout CONUS and OCONUS.

• Procurement of "Tennant® or equal" autonomous floor scrubbers.

• Inclusion of accessories, consumables, and warranties.

• Products must meet all Salient Characteristics listed in Attachment B - Product Description.

• Only original equipment manufacturer (OEM) parts and new equipment are acceptable.

• Products must meet American with Disabilities Act (ADA) and Health Information Portability and Accountability Act (HIPAA) Federal requirements.

• Contract Type: Requirements Contract with Firm-Fixed Price (FFP) orders.

• Period of Performance: One 12-month base period with four 12-month option periods.

• Estimated Value: Not explicitly stated, but quantities are estimates and do not obligate the government.

• Proposals are due by March 9, 2026, at 12:00 PM local time.

• Questions are due by February 25, 2026, at 11:00 AM Eastern.

• Proposals must be submitted electronically via email to the Contract Specialist and Contracting Officer.

• Evaluation Factors: Technical (most important), Past Performance, and Price.

• Technical proposals must meet all Salient Characteristics to be considered for award.

• Award will be made to the responsible offeror whose proposal represents the best overall value to the government.

• This acquisition is set aside for Small Business.

• NAICS Code: 333310

• Size Standard: 1000 Employees

• An individual SBA Nonmanufacturer Rule Waiver has been granted for this requirement.

• Various FAR and VAAR clauses and provisions are incorporated by reference and/or attached.

• Offerors must complete and return specific certifications and representations.

• The price/cost schedule will be incorporated into the fully executed contract.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products, specifically autonomous floor scrubbers and related accessories. The U.S. Department of Veterans Affairs (VA) Strategic Acquisition Center is issuing this Request for Proposal (RFP) as the only solicitation, and a separate written solicitation will not be issued.

• Offerors must provide autonomous floor scrubbers that meet the salient characteristics detailed in ATTACHMENT B – PRODUCT DESCRIPTION.

• Only new Original Equipment Manufacturer (OEM) equipment is acceptable. Refurbished, remanufactured, or gray market items will not be considered.

• Refer to ATTACHMENT D – PRICE COST SCHEDULE for CLINs, quantities, and units of measure.

• Delivery is FOB Destination. Specific delivery locations and dates will be provided in individual orders.

• The solicitation number is 36C10G26R0008.

• The place of performance is nationwide.

• Response Date/Time/Zone: March 9, 2026, 12:00 PM Eastern Time, New York, USA.

• The full text of provisions and clauses can be accessed at www.acquisition.gov.

• This acquisition is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• This document references several attachments: Attachment A (RFP), Attachment B (Product Description), Attachment C (Sales Reporting Tool), Attachment D (Price Cost Schedule), Attachment E (Past Performance References), and Attachment F (Past Performance Questionnaire).