7A20--New Award--InvisALERT Solutions ObservSMART (VA-26-00009656)

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFP 36C10B26R0022) for the acquisition of the brand-name InvisAlert Software Solution. The software is to be implemented and hosted within the VA Enterprise Cloud (VAEC). This announcement serves as the sole solicitation; no separate written solicitation will be issued.

• Acquisition of brand-name InvisAlert Software Solution.

• Implementation and hosting within the VA Enterprise Cloud (VAEC).

• Contract Type: Firm-fixed-price.

• Period of Performance: One (1) 12-month base period with four (4) 12-month option periods.

• Offers must be submitted via email to Ana.Subashi@va.gov and Kendra.Casebolt@va.gov.

• Use "RFP 36C10B26R0022" in the email subject line.

• Response Date/Time: April 13, 2026, 11:00 AM Eastern Time, New York, USA.

• Issued under Other Than Full and Open Competition, citing 41 U.S.C. 3304(a)(1).

• Justification: The intended source is InvisAlert Solutions Inc., as they are the sole owner of the proprietary source code and the only source capable of meeting the agency's requirements.

• NAICS Code: 513210 – Software Publishers (Size Standard: $47 Million).

• The solicitation incorporates provisions and clauses effective through Federal Acquisition Circular 2024-07.

• Points of Contact: Ana Subashi (Contract Specialist) and Kendra Casebolt (Contracting Officer).

• An additional document, "JA - InvisAlert - Final Redacted," is referenced.

Justification for Other Than Full and Open Competition

This document justifies a sole-source, firm-fixed-price contract for the brand name InvisAlert Software Solution. The VA requires this solution to streamline patient monitoring and care management, ensuring accurate, real-time data capture and secure storage in the VA Enterprise Cloud (VAEC).

• InvisAlert Software Solution: To capture and maintain critical patient information during provider rounds.

• Data Security: All data must be fully secured in the VAEC Cloud.

• Electronic Health Record Integration: Patient Observation Records must be sent to the electronic health record using a COLD feed, configurable for HL7 messages and file system monitoring.

• Proximity-Based Rounding System: A Bluetooth-enabled system that allows nursing staff to record rounding information via iPad, upload to computerized patient record systems (CPRS), and ensures staff are within 3 feet of the patient for documentation.

• Tamper-Resistant Wristband: A proprietary, tamper-resistant wristband with a Bluetooth beacon for patient identification and observation validation.

• Real-time Alerting: Proactive alerting for missed observations, patient safety concerns, and staff proximity issues.

• Reporting & Analytics: Capabilities to assist clinical, business, risk, and quality teams.

• Integration: Seamless integration with existing VA systems, including CPRS.

• Contract Type: Firm-fixed-price.

• Period of Performance: 12-month base period with four (4) 12-month option periods.

• Estimated Value: Not explicitly stated, but inclusive of option periods.

• Sole Source Justification: The document asserts that InvisAlert Software provides unique functionality not met by other solutions, citing market research and a Request for Information (RFI) where other vendors did not meet specific requirements (e.g., proximity-based rounding, tamper-proof wearables, environment-of-care modules).

• Competition: While a sole source justification, the proposed action will be synopsized on the Contracting Opportunities Page, and any proposals received will be evaluated.

• Sole Source: Justified under FAR 6.103-1 due to only one responsible source meeting agency requirements.

• The system is intended for use in various units, including MH3B, ED, 3D, 5A, 5B, 5D, 5C, and ICU.

• InvisAlert Software is a sole source product, manufactured, sold, and distributed exclusively by InvisAlert Solutions, protected by intellectual property rights.