7A20--New Award--InvisALERT Solutions ObservSMART (VA-26-00009656)

Justification for Other Than Full and Open Competition

This document justifies a sole-source procurement for the brand name InvisAlert Software Solution. The Department of Veterans Affairs (VA) requires this solution to streamline patient monitoring and care management, particularly in mental health wards, by capturing and maintaining critical patient information during provider rounds. The system aims to ensure accurate, real-time data to support high-quality care and must be hosted in the VA Enterprise Cloud (VAEC).

• System Functionality: Streamline patient monitoring and care management, capture and maintain critical patient information during provider rounds, ensure accurate real-time data.

• Data Security: All data must be fully secured in the VAEC Cloud.

• Integration: Patient Observation Records must be sent to the electronic health record via a COLD feed, configurable to receive HL7 messages and monitor file systems.

• Rounding System: A programmable proximity-based rounding system to allow nursing staff to record rounding information and upload to computerized patient record systems (CPRS).

• Patient Monitoring: Aids in rounding patients in mental health wards, using a wristband connected to an iPad to alert nurses if checks are not completed. Ensures staff are physically near the patient.

• Proximity-Based: Bluetooth-enabled system providing real-time patient data, ensuring adherence to monitoring protocols. Staff must be within 3 feet of the patient.

• Specific Units: To be used on MH3B (24 beds), ED (2 beds), 3D (2 beds), 5A (2 beds), 5B (10 beds), 5D (2 beds), 5C (2 beds), and ICU (2 beds).

• Modules: Environmental Rounds module and 1:1 observation will be used on all units.

• Alerting: Real-time proactive alerting for missed observations, staff falling asleep, or staff out of proximity. Supervisory staff will be proactively notified.

• Reporting: Reporting and analytics capabilities for clinical, business, risk, and quality teams, with options for easily queried or pushed reports.

• Integration: Seamless integration with existing VA systems, including Admission, Discharge, and Transfer feeds, and retrieval options from CPRS.

• Contract Type: Firm-fixed-price.

• Period of Performance: 12-month base period with four (4) 12-month option periods.

• Sole Source Justification: The document cites 41 U.S.C. 3304(a)(1) and FAR 6.103-1, stating that only one responsible source (InvisAlert Solutions) can satisfy the agency's requirements due to unique functionality and proprietary software.

• Market Research: Market research was conducted, including an RFI on SAM.gov. While other vendors (e.g., MGM Solutions, Securitas Healthcare, CenTrak, AiRISTA Flow) were considered, they did not meet the specific safety requirements, proximity-based rounding, tamper-proof wearables, or environment-of-care modules needed for the mental health setting.

• Evaluation: Any proposals received will be evaluated.

• This is a sole-source justification, indicating no set-aside is planned at this time.

• InvisAlert Software is a sole source product, manufactured, sold, and distributed exclusively by InvisAlert Solutions. The software is protected by intellectual property rights, and no other vendor is authorized to provide it.

• Failure to procure InvisAlert would result in a solution that does not meet safety and operational needs, increasing risk to personnel and patients.

Other / Unclassified

This document provides award information for the InvisALERT Solutions ObservSMART contract (VA-26-00009656).

This award notice is relevant to potential bidders as it details a recent contract award. Key information includes:

• Award Number: 36C10B26C0041
• Award Amount: $120,424.00
• Award Date: 05-06-2026
• Awardee: INVISALERT SOLUTIONS INC
• Contracting Office: Department of Veterans Affairs, Technology Acquisition Center
• Solicitation Number: 36C10B26R0022
• Product Service Code: 7A20
• NAICS Code: 513210

This information can help bidders understand the market for this type of service and the typical contract values awarded.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFP 36C10B26R0022) for the acquisition of the brand-name InvisAlert Software Solution. The software is to be implemented and hosted within the VA Enterprise Cloud (VAEC). This announcement serves as the sole solicitation; no separate written solicitation will be issued.

• Acquisition of brand-name InvisAlert Software Solution.

• Implementation and hosting within the VA Enterprise Cloud (VAEC).

• Contract Type: Firm-fixed-price.

• Period of Performance: One (1) 12-month base period with four (4) 12-month option periods.

• Offers must be submitted via email to Ana.Subashi@va.gov and Kendra.Casebolt@va.gov.

• Use "RFP 36C10B26R0022" in the email subject line.

• Response Date/Time: April 13, 2026, 11:00 AM Eastern Time, New York, USA.

• Issued under Other Than Full and Open Competition, citing 41 U.S.C. 3304(a)(1).

• Justification: The intended source is InvisAlert Solutions Inc., as they are the sole owner of the proprietary source code and the only source capable of meeting the agency's requirements.

• NAICS Code: 513210 – Software Publishers (Size Standard: $47 Million).

• The solicitation incorporates provisions and clauses effective through Federal Acquisition Circular 2024-07.

• Points of Contact: Ana Subashi (Contract Specialist) and Kendra Casebolt (Contracting Officer).

• An additional document, "JA - InvisAlert - Final Redacted," is referenced.

Justification for Other Than Full and Open Competition

This document justifies a sole-source, firm-fixed-price contract for the brand name InvisAlert Software Solution. The VA requires this solution to streamline patient monitoring and care management, ensuring accurate, real-time data capture and secure storage in the VA Enterprise Cloud (VAEC).

• InvisAlert Software Solution: To capture and maintain critical patient information during provider rounds.

• Data Security: All data must be fully secured in the VAEC Cloud.

• Electronic Health Record Integration: Patient Observation Records must be sent to the electronic health record using a COLD feed, configurable for HL7 messages and file system monitoring.

• Proximity-Based Rounding System: A Bluetooth-enabled system that allows nursing staff to record rounding information via iPad, upload to computerized patient record systems (CPRS), and ensures staff are within 3 feet of the patient for documentation.

• Tamper-Resistant Wristband: A proprietary, tamper-resistant wristband with a Bluetooth beacon for patient identification and observation validation.

• Real-time Alerting: Proactive alerting for missed observations, patient safety concerns, and staff proximity issues.

• Reporting & Analytics: Capabilities to assist clinical, business, risk, and quality teams.

• Integration: Seamless integration with existing VA systems, including CPRS.

• Contract Type: Firm-fixed-price.

• Period of Performance: 12-month base period with four (4) 12-month option periods.

• Estimated Value: Not explicitly stated, but inclusive of option periods.

• Sole Source Justification: The document asserts that InvisAlert Software provides unique functionality not met by other solutions, citing market research and a Request for Information (RFI) where other vendors did not meet specific requirements (e.g., proximity-based rounding, tamper-proof wearables, environment-of-care modules).

• Competition: While a sole source justification, the proposed action will be synopsized on the Contracting Opportunities Page, and any proposals received will be evaluated.

• Sole Source: Justified under FAR 6.103-1 due to only one responsible source meeting agency requirements.

• The system is intended for use in various units, including MH3B, ED, 3D, 5A, 5B, 5D, 5C, and ICU.

• InvisAlert Software is a sole source product, manufactured, sold, and distributed exclusively by InvisAlert Solutions, protected by intellectual property rights.