7A20--RADFORMATION Software License Indianapolis, IN
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contracting Office 10 (36C250), has awarded a Firm Fixed-Price contract for RADFORMATION Software Licenses to RADFORMATION, INC. This award, valued at $63,756.00, supports Radiation Oncology treatment planning at the Richard L. Roudebush VA Medical Center in Indianapolis, IN. The contract number is 36C25026P0633.
Scope of Work
This contract provides proprietary Radformation software solutions for use with two (2) LINAC Accelerators. The software suite includes:
- AutoContour Radiotherapy Automated Contouring Software
- EZFluence Radiotherapy Automated 3D Planning Software (Annual Subscription)
- ClearCheck Radiotherapy Treatment Plan Evaluation Software (Annual Subscription)
- ClearCalc Secondary Calculation Software (Annual Subscription)
- ChartCheck Radiotherapy Treatment Evaluation Software (Annual Subscription) These solutions are essential for enhancing precision, efficiency, and safety in radiation therapy treatment planning through automation.
Contract & Timeline
- Contract Type: Firm Fixed-Price Purchase Order (anticipated base + two option years)
- Awarded Contractor: RADFORMATION, INC.
- Award Value: $63,756.00
- Award Date: May 14, 2026
- Published Date: May 18, 2026
- NAICS Code: 513210 – Software Publishers
- Product Service Code: 7A20 - Application Development Software
Evaluation & Set-Aside
This award was made as a sole source procurement. The VA determined that only Radformation Inc. possesses the required capabilities, citing the software's seamless integration with existing clinical systems (e.g., Varian Eclipse) and its ability to provide standardized, automated processes that improve plan quality and consistency while reducing human error. Alternatives would necessitate significant workflow changes, training, and could introduce delays and increased costs.
Additional Notes
This award notice follows a previous Notice of Intent to Sole Source (Solicitation Number 36C25026Q0431) which outlined the VA's requirement for these specific proprietary software solutions.