7A21--Computrition Software for the Veterans Healthcare System for the Veteran's Healthcare System of the Ozarks with a base year plus (4) year ordering periods. Fayetteville AR 72703

Solicitation / RFP / RFQ

This solicitation is for the procurement of Computrition Hospitality Suite Client/Server Software, including a base year and four option years, for the Veteran's Healthcare System of the Ozarks. The software is intended to automate food service operations and nutrition care management. The solicitation uses a "Brand Name or Equal" description, allowing offers of products other than the specific brand referenced, provided they are compatible with existing equipment.

• Computrition Hospitality Suite Client/Server Software license.

• Software must be Windows-based, user-friendly, and capable of rapid data processing.

• Must integrate with the VA VISTA system via a preconfigured standalone interface.

• Must comply with IT requirements, including Single Sign On.

• Functionality includes menu planning, inventory management, production planning, forecasting, nutritional analysis, purchasing, and automated ordering.

• Must support real-time transfer of Admission, Discharge, Transfer, and Diet Order information from VISTA.

• Must have a unidirectional interface for secure data transfer from VISTA.

• Must support HACCP compliance.

• Must include perpetual inventory capability with customizable reports.

• Must be able to globally locate and change items in recipes/menus during product recalls.

• Must link recipes to nutritional content, potential allergens, and diet orders.

• Must block selection of allergens and prevent them from printing on tray tickets or labels.

• Must include USDA nutrient database and vendor-supplied data, with the ability for users to add new ingredient data.

• Nutrition Care Management features include tracking diet orders, allergies, meal pattern creation, menu/tray ticket production, nutrient analysis, and HACCP compliance.

• Requires a Business Associate Agreement (BAA) due to potential access to Protected Health Information (PHI).

• Period of Performance: Base year (6/8/2026 – 6/8/2027) plus four option years.

• Contract type is not explicitly stated but implied to be a contract for commercial products/services.

• Offer Due Date: June 17, 2026, 11:00 AM CDT.

• Evaluation factors include Technical and Past Performance (combined), and Price.

• Evaluation of options will be by adding their total price to the basic requirement.

• Offers must be submitted electronically.

• Specific clauses related to Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran-Owned Small Business (VOSB) evaluation factors are included.

• This acquisition is a Small Business set-aside.

• Specific evaluation factors are in place for SDVOSB/VOSB status and proposed use of certified SDVOSBs/VOSBs as subcontractors or teaming partners.

• The solicitation incorporates by reference FAR clauses 52.212-1, 52.212-3, and 52.212-5.

• Wage determinations under the Service Contract Act are included, outlining minimum wage rates and benefits for various occupations.

Solicitation / RFP / RFQ

This solicitation is for Computrition Software for the Veterans Healthcare System of the Ozarks, located in Fayetteville, AR. The requirement includes a base year plus four (4) option ordering periods for the software license and operation. The software is intended to automate Food Service Operations and Nutrition Care Management.

• Software Functionality: Windows-based, user-friendly Computrition Hospitality Suite Client/Server Software with point-and-click functionality and rapid data processing.

• Integration: Must integrate with the VA VISTA system via a preconfigured standalone interface, supporting real-time, unidirectional data transfer for Admission, Discharge, Transfer (ADT) and diet order information without risking VISTA data integrity.

• IT Compliance: Must comply with all IT requirements, including Single Sign-On (SSO) capabilities.

• Food Service Operations Management: Includes managing ingredients, recipes, menus; automating ordering and inventory; production planning; forecasting; nutritional analysis; purchasing; cost controls; HACCP compliance; customizable reports (exportable to Excel, PDF, HTML, Graphic); support for multiple menu types (Day Care, CLC, Room Service); product recall management; and allergen tracking.

• Nutrition Care Management: Includes tracking patient diet orders, allergies, preferences, demographic data; creating patient-specific meal patterns; producing menus and tray tickets; comprehensive nutrient analysis; managing recipes; and automating HACCP compliance.

• Brand Name or Equal: The solicitation uses a "Brand Name or Equal" description, allowing offers of products other than those specifically referenced, provided they are compatible with existing equipment.

• Period of Performance: Base year (6/8/2026 – 6/8/2027) plus four (4) option ordering periods.

• Place of Performance: Veteran Healthcare System of the Ozarks, Nutrition and Food Service, Fayetteville, AR 72703.

• Response Date/Time: June 10, 2026, 11 AM Central Time.

• Contact: LaTonya Mack, Contract Specialist (latonya.Mack@va.gov or latonya.mack6678@outlook.com).

• Set-Aside: SBA (Small Business Administration).

• NAICS Code: 541519.

• Product Service Code: 7A21.

• A Business Associate Agreement (BAA) is required due to potential access to Protected Health Information (PHI).

• Extensive information regarding VA information security, privacy, records management, and contractor responsibilities is included.

• Contractors must comply with VA IT security directives, including encryption, access controls, and incident reporting.