7A21--DSS/CNT Template Minburn | 646-26-3-053-0017 | SEA 40872 (VA-26-00041152)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Regional Procurement Office East (RPOE), Network Contracting Office 4, has issued a Notice of Intent to Sole Source a Firm-Fixed-Price contract to Minburn Technology Group. This contract is for automated clinical notes template software for the Pittsburgh VA Medical Center (VAMC), ensuring compatibility with the Veterans Affairs Computerized Patient Record System (CPRS) and Veterans Health Information Systems and Technology Architecture (VISTA).
Scope of Work
The required software, Clinical Notes Templates (CNT), must enable providers to produce accurate, consistent, and regulatory compliant progress notes. Key requirements include:
- Seamless integration with VistA and CPRS.
- Ready for immediate use by VAPHS clinical staff.
- Includes hundreds of time-saving, specialty-specific templates mapped to VistA and CPRS.
- Provides realistic graphical illustrations for wound assessment and automatic calculation of assessment scores.
- Meets CARF, HIMSS, CMS guidelines, and Joint Commission standards.
- Ability to map health factors for data collection.
- Provision of three new non-patient safety or Joint Commission templates per contract period.
Service expectations include 1-hour callback for urgent issues, 2-hour for non-urgent, 4-hour email response, standard M-F 8 am-8 pm EST service with 24x7 emergency support, and "as needed training" for administrative personnel. Urgent and emergent modifications will be prioritized at no additional cost.
Contract & Timeline
- Contract Type: Firm-Fixed-Price
- Proposed Contractor: Minburn Technology Group
- Period of Performance: April 1, 2026, to October 30, 2026
- NAICS Code: 541519 (Computer Systems Design Services)
- Size Standard: 150 Employees
- Response Due: March 19, 2026, by 2:30 PM ET
- Published Date: March 16, 2026
Submission & Evaluation
This is NOT a request for competitive proposals. However, responsible sources believing they can meet the requirements may submit written notification with capability information. Submissions must clearly demonstrate the ability to perform all required work and include applicable certifications/licenses. Capability information should detail relevant corporate experience (contract number, dollar amount, period, services, customer POC). Required submission details include Company Name, SAM UEI, address, Point of Contact, and business size/classification. Responses will be considered solely to determine if a competitive procurement is feasible. The government will not be responsible for preparation costs.
Additional Notes
VAPHS will provide government-furnished property including electricity, data wiring, IT hardware, and space for software installation. Responses must be submitted via email to jefferson.mann@va.gov. Telephone inquiries will not be accepted.