7A21--Labor management software (VA-26-00010407) | EDA: 03/01/2026 | Current MS: FORCE | Status: - 9/12/25 - Assigned to James in FORCE & eCMS, pgd; 9/11/25 - Sent to BC, KJ; Waiting on the approvals in LEAF and the 6500 to be signed by Privacy,
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 05, has issued a Special Notice indicating its intent to award a sole source firm fixed-price contract for Acustaf Labor Management Software. This is a brand name only requirement for services at the Washington DC VA Medical Center and Clarksburg VA Medical Center. Interested parties capable of fulfilling this requirement must submit their capabilities by March 9, 2026, at 12:00 PM EST.
Purpose & Scope
This notice serves as an intent to award a sole source contract under the authority of 41 U.S.C. 3304(a)(1), as implemented by FAR 8.405-6(a)(1)(B), with a prepared Justification for Single Source Awards. The requirement is specifically for Acustaf Labor Management Software, which is a brand name only product. The software and associated services will be provided to the Washington DC VA Medical Center (50 Irving Street NW, Washington, DC 20422) and the Clarksburg VA Medical Center (1 Medical Center Drive, Clarksburg, WV 26301).
Contract Details
- Contract Type: Firm Fixed Price
- Anticipated Award Date: May 1, 2026
- Product Service Code (PSC): 7A21 – IT and Telecom – Business Application Software (Perpetual License Software)
- NAICS Code: 541519 – Other Computer Related Services (SBA Size Standard $34 Million)
Submission Requirements
This is NOT a solicitation or request for competitive quotes. However, interested parties may identify their interest and capability to respond.
- Response Deadline: March 9, 2026, at 12:00 PM EST
- Submission Method: Email only to James Ferro (james.ferro@va.gov)
- Email Subject Line: "RESPONSE TO INTENT TO SOLE SOURCE 36C24526Q0197_1"
- Content: Clear and convincing documentation demonstrating capabilities and experience to satisfy the requirements.
- Government Discretion: A determination not to compete this requirement, based on responses, is solely at the Government's discretion. Information received will be considered for determining whether to conduct a competitive procurement.
Eligibility & Notes
- SAM Registration: Prospective contractors must be registered in the System for Award Management (SAM).
- Manufacturer Authorization: Must submit a current authorized distributor letter from the manufacturer.
- Small Business Certification: Service-Disabled Veteran Owned and Veteran Owned Small Businesses must submit a self-certifying statement demonstrating compliance with the Non-Manufacturer Rule (IAW 13 CFR 121.406(b)(1)(i) through (b)(1)(iii)).
- Cost Responsibility: The Government will NOT be responsible for any costs incurred by interested parties in responding to this notice.
- Consideration: Only written responses will be considered, and all responses from responsible sources will be fully considered.