7B20--NOI - HEYEX SOFTWARE
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contracting Office 16 (NCO 16), has issued a Sources Sought Notice (SSN) / Request for Information (RFI) for market research. The government is seeking information from qualified contractors to upgrade the SPECTRALIS Software (HEYEX2) at the Central Arkansas Veterans Healthcare System (CAVHS) in North Little Rock, AR. This is not a solicitation, but responses will help determine contractor interest, capabilities, and potential set-aside opportunities. Responses are due by April 10, 2026.
Scope of Work
The primary requirement is to upgrade the SPECTRALIS Software (HEYEX2), including firmware, for equipment used to capture high-resolution retinal and optic nerve images. Key requirements include:
- OEM Trained Technicians: All upgrade work must be performed by Original Equipment Manufacturer (OEM) trained and certified technicians.
- System Capabilities: The software must support scalability, an SAP® SQL database, a robust clinical toolset with multi-user access, Electronic Health Record (EHR) integration, and strong cybersecurity features.
- Imaging Support: The system must support up to eight (8) imaging modes (e.g., OCT, IR, MC, BAF, BR, OCTA, FA, ICGA) and up to ten (10) simultaneous imaging options, with specific light sources and fundus image field of view capabilities.
- Training: Only software and firmware updates are needed, as the eye clinic already possesses the system.
Contract & Timeline
- Opportunity Type: Presolicitation / Sources Sought / RFI
- Anticipated Contract Type: Firm Fixed Price
- Set-Aside: To be determined based on market research; small business concerns are encouraged to respond.
- Place of Performance: Central Arkansas Veterans Healthcare System, 2200 Fort Roots Drive, North Little Rock, AR 72114.
- Delivery: Within thirty (30) days after contract award.
- Response Due Date: Friday, April 10, 2026, at 10:00 AM CST.
- Published Date: March 30, 2026.
Submission Requirements
Responders must submit information via email to Carmyn.Williams@va.gov with the subject line "36C25626Q0499 RFI-Sources Sought-CAVHS HEYEX Software." Required information includes:
- Contact information and company business size.
- SAM Unique Entity Identification Number (UEI).
- Proof of small business status (if applicable).
- OEM authorization for the SPECTRALIS Software (HEYEX2).
- A capability statement, including a list of active contracts.
- Information on availability through GWAC, GSA, IDIQ, or BPA vehicles.
Additional Notes
- NAICS Code: 541519 – Other Computer Related Services (Size Standard: 150 employees).
- Product Service Code (PSC): 7B20.
- This is a new requirement, and no solicitation exists at this time.