7B20--SORNA CD/DVD BURNER SERVICES for Hampton VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 6, intends to award a Sole Source, Firm-Fixed-Price contract to Data Distributing LLC for SORNA CD/DVD Burner Services at the Hampton VA Medical Center. This action ensures continuous support for Vertex Data Distributing Services. While this is not a request for competitive quotes, other responsible firms may submit capability statements to demonstrate their ability to meet the requirements.
Scope of Work
This service contract provides comprehensive support for DICOM CD-DVD Burners. Key services include:
- Unlimited phone support: Monday-Friday, 8:00 AM - 4:00 PM PST.
- Technical troubleshooting: Remote resolution of issues.
- Replacement coordination: Vendor contacts manufacturers for necessary parts, units, or software upgrades, streamlining the process for Hampton VAMC.
- Maintenance & Repair: Includes repair parts, labor, and travel as required for unscheduled maintenance.
- Onsite response: Within one business day.
- Uptime Guarantee: 98% uptime.
- Documentation: Detailed reports of all repairs, calibrations, and maintenance procedures, including replaced parts and service details. The period of performance will be a base year plus three option years.
Contract Details
- Type: Sole Source, Firm-Fixed-Price.
- Intended Awardee: Data Distributing LLC.
- NAICS Code: 811210 (Size Standard: $34 Million).
- Product Service Code (PSC): 7B20.
- Place of Performance: Hampton VA Medical Center, 100 Emancipation Dr, Hampton, VA 23667.
Submission Requirements
This notice is not a request for competitive quotes. However, firms that believe they can meet the requirements may submit written notification and capability statements. Submissions must include:
- Company Name, SAM Number, Address, Point of Contact (title, phone, email), and Business Size.
- Indication if the firm is a direct supplier or authorized reseller/distributor, with supporting evidence (corporate experience, contract numbers, total dollar amount, period of performance, service details, customer POC).
- Response Due Date: April 13, 2026, by 12:00 PM EST.
- Submission Method: All inquiries and submittals must be sent via email to Francine Valverde, Contract Specialist, at francine.valverde@va.gov. Telephone inquiries will not be accepted.