7C20--Intent to Sole Source: TrackCore Inventory Management for the Manhattan and Brooklyn VA Medical Centers.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Margaret Cochran Corbin VA Medical Center, intends to award a sole source, firm fixed-price contract to LPIT Solutions, Inc. for TrackCore Inventory Management Software Licenses. This requirement supports surgical inventory tracking, implant management, and regulatory compliance at the Manhattan and Brooklyn VA Medical Centers. Expressions of Interest are due by April 28, 2026, 16:00 EST.
Scope of Work
The VA requires TrackCore Operating Room (OR) inventory management software and associated RFID functionality. This system is critical for managing implantable devices, high-value surgical supplies, lot/serial number tracking, expiration dates, RFID-enabled inventory visibility, recall management, and regulatory documentation. It directly impacts Veteran patient safety, surgical continuity, infection prevention, and regulatory compliance.
The contractor shall provide:
- Two (2) TrackCore Operating Room Software Annual Licenses, including full access to the platform, software updates, technical support, and system maintenance.
- TrackCore RFID Annual License for Ten (10) RFID Units, including licensing for existing readers, RFID tracking integration, and system support.
Contract & Timeline
- Contract Type: Firm Fixed-Price, BPA Base Year plus Two Option Years.
- Period of Performance:
- Base Year: May 15, 2026 – May 14, 2027
- Option Year One: May 15, 2027 – May 14, 2028
- Option Year Two: May 15, 2028 – May 14, 2029
- Place of Performance: Margaret Cochran Corbin VAMC (Manhattan Campus) and Brooklyn VA Medical Center.
- NAICS Code: 513210 – Software Publishers.
- Response Due: April 28, 2026, 16:00 EST.
- Published: April 21, 2026.
Submission & Evaluation
This is a Notice of Intent to Sole Source under FAR 13.106-1(b)(1)(ii) and is not a request for proposals. No solicitation document exists. Interested parties capable of providing comparable services may submit an Expression of Interest (EOI) with detailed technical and pricing data to demonstrate their capabilities. Information received will be considered solely to determine if a competitive procurement is feasible. The government's decision not to compete is at its sole discretion.
Additional Notes
EOIs must be emailed to jonatan.rondon@va.gov by the due date. The TrackCore system is deemed mission-support critical for Surgical Services operations, directly supporting Veteran patient safety and operational efficiency.