7E20--Conference Room System Upgrades to Support Microsoft TEAMS Portland VA Medical Center

Quick Summary

The Department of Veterans Affairs (VA), Network Contracting Office 20, is seeking proposals for Conference Room System Upgrades at the Portland VA Medical Center, Oregon. This Total Small Business Set-Aside opportunity (RFQ 36C26026Q0325) aims to modernize the conference room's Audio-Visual (AV) systems to fully support Microsoft Teams conferencing. Offers are due by February 26, 2026, at 3:00 PM PST.

Scope of Work

This requirement involves a comprehensive upgrade of the conference room's AV infrastructure, focusing on enhancing Microsoft Teams capabilities. Key tasks include:

• Replacing the existing PTZ camera with a Vaddio RoboSHOT 30E.
• Upgrading existing ceiling microphones and obsolete wireless equipment.
• Replacing the Assisted Listening System (ALD) with a Williams AV Infinium Auracast digital system.
• Replacing the network switch with a Netgear M4250 AVB-capable switch.
• Retaining and reprogramming existing Biamp TesiraFORTÉ DSP units and Crestron AV3 processor/touch-panels.
• Reusing the existing Crestron DM-MD8x8 matrix switch.
• Integrating all new components into the current Crestron control system and AV routing framework.
• Providing all necessary implementation services, including installation, materials, and shipping.

Contract Details

• Type: Firm Fixed Price (FFP)
• Competition: Low Price solicitation, seeking a single responsible and responsive offeror.
• Set-Aside: Total Small Business Set-Aside (FAR 19.5) under NAICS 334220 (Size Standard: 1250 employees). The Nonmanufacturer’s Rule applies.
• Period of Performance: Delivery of all items is required no later than August 31, 2026.

Submission & Evaluation

• Offers Due: February 26, 2026, at 3:00 PM PST.
• Submission Method: Via email to Peter.Park2@va.gov.
• Required Documents:
  • Completed and signed SF 1449.
  • Completed quote on the Price/Cost Schedule.
  • Capability statement demonstrating expertise.
  • Proof of SBA small business status under NAICS 334220.
  • Company SAM UEI#, point of contact email, phone number, and physical address.
• Evaluation Criteria: Award will be made to the responsible offeror with the lowest price that meets all responsibility requirements and has a satisfactory record of past performance. Bidders must meet the Salient Characteristics for any proposed equal items.

Point of Contact

• Peter Park, Contracting Officer
• Email: peter.park2@va.gov