7E20--VA Request for Information UC Server Replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Office of Information & Technology (OIT), is issuing a Request for Information (RFI) for a Unified Communications Server Replacement Lifecycle Refresh. This RFI seeks market research to identify qualified sources capable of replacing End of Life (EOL) / End of Service (EOS) Cisco M5 Servers. Responses are due June 5, 2026, by 3:00 PM EST.
Purpose & Scope
This RFI is for information and planning purposes only and does not constitute a solicitation. The VA aims to replace mission-critical EOL/EOS Cisco M5 Servers across its Enterprise UC environment with new hardware that can be maintained and supported for several years, enhancing and sustaining operations. The effort includes hardware delivery and installation.
Key Requirements
- Hardware: Replacement Unified Communications Servers, as detailed in the Product Description (PD), meeting specific salient characteristics.
- Delivery: Hardware must be delivered to the site within 90 days of award.
- Installation: Installation efforts must be completed within 180 days of award.
- Warranty/Maintenance: Provide a 1-year standard manufacturer's Warranty/Maintenance support for hardware and software, in addition to maintenance and technical support.
- Compliance: Adherence to Section 508, VA TRM, Zero Trust principles, SSN reduction, IPv6 support, and specific Generative AI requirements.
Submission Guidelines
Interested parties should submit a concise capability statement (max 5 pages) via email to Anthony.browner@va.gov and mary.accomando@va.gov. The email subject line must be "VA Server Refresh Project[Your company Name]" and the total submission should not exceed 5 MB. Responses should include:
- Company information (name, address, POC, SAM UEI, business size/socioeconomic status).
- Acquisition recommendations (GWACs/FSS, contract type, duration, pricing, evaluation discriminators).
- Technical capability and experience in large-scale server replacement, IT infrastructure management, and OEM relationships.
- Validation of NAICS code 334111 (Electronic Computer Manufacturing) or recommendation for an alternative.
- Feedback on the draft Product Description.
- Cost estimate on a per seated, per user basis.
NAICS & Set-Aside
The VA is considering NAICS code 334111, Electronic Computer Manufacturing, with a small business size standard of 1,250 employees. Responders are asked to validate this NAICS or suggest a more suitable one. No specific set-aside is designated for this RFI, as it is for market research.
Timeline & Contacts
- Response Due: June 5, 2026, 3:00 PM EST
- Published Date: May 15, 2026
- Primary Contacts: Mary B Accomando (Supervisory Contracting Officer) and Anthony Browner (email only).
Important Notes
This is solely for information and planning; it is not a solicitation. The VA will not pay for information submitted, and not responding does not preclude participation in any future solicitation. Oral communications are not permissible.