7G20--Pathology Dictation Software Licenses and Maintenance Base Plus Four Option Years Brand Name or Equal To
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 19 (NCO 19), is conducting market research for Pathology Dictation Software Licenses and Maintenance for the Rocky Mountain Regional VA Medical Center (RMRVAMC) in Aurora, CO. This Sources Sought notice seeks "Brand Name or Equal" solutions, specifically a voice recognition system like Dragon Medical Software, with critical integration capabilities. Responses will inform future acquisition strategies.
Scope of Work
The RMRVAMC Pathology Service requires a voice recognition system for anatomic pathology patient reporting. Key requirements include:
- System: Dragon Medical Software or equivalent, with word processing tools and customizable templates.
- Compliance: Must integrate current College of American Pathologists (CAP) Electronic Cancer Checklists (eCC) within 30 days of updates.
- Integration: Proven integration with VistA HL7. Responders must list VA sites currently using their integrated system.
- Specific Items: VoiceOver PRO User Licenses, VA VistA Personality Licenses, VA Nuance SpeechKit Per User Subscriptions, CAP eCC licenses, and associated maintenance. All items are specified as "Brand Name or Equal."
- User Accounts: Licenses for 6 pathologists, 1 transferable resident, and 7 PA/Histo-techs. CAP eCC licenses must allow concurrent access for multiple staff members.
- Training: Provision for new user training.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI) for market research and planning purposes only. This is not a solicitation.
- Duration: Anticipated base year from July 1, 2026, to June 30, 2027, with four additional option years, extending through June 30, 2031.
- Set-Aside: None specified. The VA has identified NAICS Code 514519 (Information Technology Value Added Resellers) with a small business size standard of 150 employees.
- Response Due: Friday, February 27, 2026, by 15:00 Mountain Time.
- Published: February 11, 2026.
Submission Requirements
Interested contractors must submit:
- A Capabilities/Qualifications Statement.
- An overview of proposed solution(s) and a description of the product.
- A completed market research table questionnaire, including company details (NAICS, UEI, business size, FSS/GSA contract info, Buy American Act percentages, and subcontracting details for small businesses).
- Responses are limited to 8 pages (including cover letter).
- Submissions should be emailed to Lindsey.Zwaagstra@va.gov.
- Proprietary information should be clearly marked.
Additional Notes
This notice is solely for market research; it does not constitute a solicitation, and no contract will be awarded based on responses. Responders are responsible for all associated expenses. Companies may propose and justify alternative NAICS codes.