7G21--AutonoMe Assistive Technology

Solicitation / RFP / RFQ

This solicitation is for the removal and replacement of up to forty-three (43) existing AutonoMe Hospital Environmental Control Unit (ECU) systems at the VA Palo Alto Health Care System – Spinal Cord Injury (SCI) Center. The goal is to provide Veterans with severe disabilities enhanced independence through integrated environmental control, communication, and computer access.

• Removal of existing AutonoMe components.

• Installation of new AutonoMe Hospital systems, including monitors, command centers, and junction boxes.

• Interfacing with existing systems (TV, bed, nurse call, telephone - POTS only).

• Functional verification of installed systems.

• Training for select VA staff (nursing, engineering/biomed, therapy).

• A 2-year warranty on all products.

• Annual preventive maintenance for 43 systems.

• Installation of network cables to the existing GE network.

• Contract Type: Firm-Fixed-Price.

• Contract Period: Base POP 06/15/2026 to 06/15/2027.

• Estimated Value: Not specified.

• Offers must be submitted electronically in PDF or Excel format to Alex.Hernandez@va.gov.

• Evaluation Criteria: Price Only.

• Offer Due Date: June 11, 2026, 15:30 PDT.

• Questions Due: No later than 72 hours prior to the offer due date.

• This acquisition is a Sole Source action for Accessibility Services Inc.

• NAICS Code: 334118 (Computer Terminal and Other Computer Peripheral Equipment Manufacturing).

• Size Standard: 1000 Employees.

• TVs will be furnished by the VA.

• POTS line availability is critical for telephone integration; VOIP is incompatible.

• The contractor will not have access to VA sensitive information or PII/PHI.

• Buy American Act will not be required.

Solicitation / RFP / RFQ

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition for the AutonoMe Hospital Environmental Control Unit (ECU) systems. The procurement is for an upgrade of existing ECU systems within the Spinal Cord Injury (SCI) Center at VAPAHCS. The action will be a firm fixed price Open Market contract and is a new requirement.

• Replacement of outdated AutonoMe components.

• Installation of upgraded AutonoMe Hospital systems.

• Performing necessary device integrations.

• Conducting functional testing.

• Providing training for designated staff groups.

• Includes unlimited remote technical support and a 2-year warranty on the products.

• Annual Preventive Maintenance plan for AutonoMe systems.

• Contract type: Firm Fixed Price Open Market.

This document is a J&A, not a solicitation. It details the justification for sole-source procurement. Specific submission and evaluation criteria for proposals are not included in this document.

This procurement is being conducted as a sole source acquisition, citing "Only One Responsible Source" as the statutory authority. Market research indicated that Accessibility Services Inc is the sole provider of the proprietary AutonoMe systems and components.

• The AutonoMe systems are proprietary, and Accessibility Services Inc is the original manufacturer and sole source provider.
• Market research included SBA databases, GSA Advantage, SAM.GOV, and NASA SEWP. Past procurements for similar systems were also sole-source to Accessibility Services Inc.
• Future market research will be conducted to review similar types of systems when the need arises.

Solicitation / RFP / RFQ

This is a notice of intent to award a sole source, firm-fixed-price contract for the procurement of the AutonoMe Hospital Environmental Control Unit. The Department of Veterans Affairs (VA) Palo Alto Health Care System (VAPAHCS) is issuing this notice under the authority of FAR 6.103-1, citing only one responsible source and no other supplies or services will satisfy agency requirements. The intended awardee is Accessibility Services Inc.

• 43 units of AutonoME PECU hospital system (Item Number A10000F)

• 1 Installation service, which includes installation, train-the-trainer training, unlimited remote technical support, and a 2-year product warranty.

• 4 Annual Preventive Maintenance plans for AutonoME systems (SERV0102)

• Contract Type: Firm Fixed Price

• Estimated Completion Date: 06/15/2027

• Any responsible source capable of performing this requirement may submit a quote.

• If not the Original Equipment Manufacturer (OEM), an authorized distributor letter signed by the OEM must be submitted.

• Small businesses not the OEM must indicate compliance with limitations on subcontracting and/or the non-manufacturer rule.

• Responses must be submitted to Alex Hernandez (Alex.Hernandez@va.gov) no later than 72 hours prior to the solicitation close date.

• If no responses are received, the government will proceed with the sole source procurement.

• Set-Aside: SBA

• NAICS Code: 334118 (Computer Terminal and Other Computer Peripheral Equipment Manufacturing) with a small business size standard of 1,000 employees.

• Product Service Code (PSC): 7G21 (IT And Telecom - Network: Digital Network Products)

• Solicitation Number: 36C26126Q0644

• Response Date/Time/Zone: 06-11-2026 15:30 PACIFIC TIME, LOS ANGELES, USA

• Place of Performance: VA Palo Alto Health Care System, 3801 Miranda Ave, Palo Alto CA 94304, USA.