7H20--Data Innovations Base + 4 Contract (VA-26-00021652)

Form / Attachment / Pricing Sheet

This document is a Product Description (PD) Template for "Data Innovations" software used by the VA North Texas Health Care System's Pathology & Laboratory Medicine Service. It outlines the product requirements, general requirements, and extensive security and privacy language related to the procurement and use of this software.

• Product Requirements: Details the "Data Innovations" Instrument Manager™ middleware system, its function in interfacing laboratory analyzers with VISTA CPRS, and the need for annual license renewal and maintenance support.
• License Details: Lists specific software parts and quantities for both "Production" and "Test" environments, including Instrument Manager Base Software, Interface Connections, End User Software, and modules for Data Collection, Lab Intelligence, Specimen Routing, and Specimen Management.
• Period of Performance: Specifies a twelve (12) month base period beginning 07/01/2026, with four (4) 12-month option periods.
• Maintenance and Support: Outlines requirements for ongoing maintenance, technical support (including emergency and non-emergency), software updates, access to a customer web portal, and training.
• Section 508 Compliance: Mandates compliance with accessibility standards for Information and Communication Technology (ICT).
• Security and Privacy: Includes extensive requirements related to Zero Trust, SSN Reduction, IPv6, Software Licensing, Trusted Internet Connection (TIC), National Business Associate Agreements (BAA), VA Information Custodial Language, access to VA systems, training, security incident investigation, information system design and development, hosting, operation, maintenance, and use, product integrity, viruses/malware, cryptographic requirements, patching governance, and specialized devices.

This document is crucial for potential bidders as it defines the specific software, licensing, support, and extensive security and privacy requirements for the "Data Innovations" system. Bidders must understand these requirements to accurately propose a solution, including the costs associated with software licenses, maintenance, and strict adherence to VA security protocols. The detailed security and privacy sections are particularly important for any vendor involved with VA IT systems.

Sources Sought / Market Research

This is a Sources Sought notice for market research purposes regarding the Data Innovations, Instrument Manager (TAC Number: VA-26-00021652). The government is gathering information to understand market capabilities and potential set-aside decisions. This notice is not a solicitation and does not obligate the government to acquire any products or services.

Vendors are requested to demonstrate their intent and ability to meet performance requirements. Responses must include:

• Company Name, Address, Point of Contact, Phone, Email
• DUNS and UEI Numbers
• Existing Contractual Vehicles
• Company Business Size and Status (SDVOSB/VOSB require Proof of Certification)
• NAICS Code(s)
• Confirmation of ability to provide the brand name "Data Innovations, Instrument Manager" (Non-OEMs need authorized distributor letter).
• Technical comments and recommendations.

Vendors should address capabilities described in the attached Product Description (PD) and refrain from submitting general capability statements or marketing materials.

• Questions Deadline: March 24, 2026, 3:00 PM DST

• Response Deadline: March 27, 2026, 3:00 PM DST

• Submission Email: Emilio.Ballentos@va.gov

• Solicitation Number: 36C10B26Q0277

• NAICS Code: 513210

• Product Service Code: 7H20

• Contracting Office: Department of Veterans Affairs, Technology Acquisition Center, Eatontown, NJ

• Place of Performance: VA North Texas Health Care System, Dallas, Texas

• Responses are for informational purposes only; no payment will be made for submitted information.

• The government may make set-aside decisions based on responses.

• Refer to the attached "Product_Description_Data_Innovations" for detailed requirements.