7H20--NOTICE OF INTENT TO SOLE SOURCE CARL ZEISS FORUM & OPHTHALMOLOGY EYE PACS. BECKLEY VA MEDICAL CENTER
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Beckley VA Medical Center, has issued a Notice of Intent to Sole Source a contract for a Carl Zeiss Forum & Ophthalmology Picture Archive and Communication System (PACS). The intended contractor is Proaim Americas, LLC. This system is crucial for integrating with existing Zeiss devices and the VA's current electronic health record, VistA. This notice is for informational purposes only and is not a formal solicitation.
Scope of Work
This requirement involves the procurement, setup, and integration of a Carl Zeiss Forum & Ophthalmology PACS. The system must seamlessly connect with the Beckley VAMC's existing Carl Zeiss devices, ensuring interoperability and efficient storage/access of raw data. Key requirements include:
- Full integration with the VA's current electronic health record, VistA.
- Approval by the Electronic Health Record Modernization Integration Office Healthcare Technology Management (EHRM-IO HTM) team for compatibility with the incoming EHRM.
- Viewing software must be VA Technical Reference Manual (TRM) approved for use on standard VA information and technology issued computers.
- The system includes all necessary software, licensing, and labor for full setup and integration.
Justification for Sole Source
The government's intent to sole source to Proaim Americas, LLC is based on their status as the authorized distributor for Carl Zeiss Meditec USA products. This authorization, coupled with Proaim's integration and knowledge of Zeiss field service tech support entities, is deemed essential for efficiency and seamless support for the end-user. The existing equipment at Beckley VAMC is also manufactured by Carl Zeiss, further supporting the need for a compatible system.
Contract & Timeline
- Contract Opportunity Type: Special Notice (Notice of Intent to Sole Source)
- Anticipated Contract Type: Firm-Fixed Price
- Intended Contractor: Proaim Americas, LLC, 16024 Manchester RD STE 200 Ellisville, MO 63011-2195
- Place of Performance: Beckley VA Medical Center, 200 Veterans Avenue, Beckley, WV 25801
- NAICS Code: 541511 (Custom Computer Programming Services)
- SBA Size Standard: $34.0 million
- Product Service Code (PSC): 7H20 (IT and Telecom - Platform Products Database, Mainframe, Middleware)
- Published Date: March 6, 2026
Submission & Response
This notice is not a request for competitive proposals or quotations, and no solicitation document is available. Telephone requests will not be honored. However, any interested parties who are responsible, certified, and capable may express their interest by providing a capabilities statement. This statement must clearly, compellingly, and convincingly demonstrate that competition would be advantageous to the Government.
- Response Deadline: March 12, 2026, at 3:00 PM EST.
- Point of Contact: Mohsin Abbas, Contract Specialist, Mohsin.Abbas2@va.gov. The Government reserves the discretion to determine whether to conduct a competitive procurement based on the responses received.