J--80-ton Chiller Replacement, Port Orchard, WA

Amendment / Modification

This amendment (0002) to solicitation 1305M326Q0175 makes the following changes:

• Extends the due date for submission of quotes to May 22, 2026, at 1700 PDT.

• Provides a revised copy of Attachment 1, titled "Statement of Work - Manchester 80-ton Chiller" dated May 19, 2026.

• Attachment 1 (Statement of Work - Manchester 80-ton Chiller) has been revised.

• The list of attachments has been updated to reflect the revised Attachment 1.

• The proposal submission deadline has been extended to May 22, 2026.

• Offerors should ensure they are using the revised version of Attachment 1 for their submissions.

Statement of Work (SOW)

This Statement of Work (SOW) details the requirements for removing an existing 80-ton chiller and installing a new air-cooled 80-ton chiller at the Manchester Research Station.

• Provide all labor, materials, tools, equipment, and supervision for the chiller replacement.

• Install a new air-cooled 80-ton chiller that maintains equivalent performance using existing infrastructure (glycol tank, pumps, piping, concrete pad, electrical service, and seawater heat exchangers).

• The new system must meet applicable federal, state, local, and industry standards.

• Nominal Capacity: 80 tons minimum.

• Operating Conditions: Must maintain stable glycol supply conditions to support downstream loads under all design and part-load conditions.

• Ambient Temperature Range: Capable of reliable operation between -18°C to 46°C (0°F to 115°F).

• Full Cooling Capacity: Must be available at 35°C (95°F) ambient dry-bulb temperature with 25% propylene glycol solution at a 28-30°F glycol temperature at the distribution header.

• Materials: Corrosion-resistant for marine/coastal environment.

• Controls: Must include BACnet interface, digital display, alarm diagnostics, leaving fluid temperature control, freeze protection, low ambient temperature controls, and automatic lead/lag compressor staging. Control must be based exclusively on leaving glycol temperature, not evaporator temperature differential (AT).

• Refrigerant: Low-GWP, EPA-approved (e.g., R32 or equivalent).

• Location: Manchester Research Station, 7305 Beach Drive, Port Orchard, WA 98366.

• Period of Performance: 270 days after Notice to Proceed (NTP).

• Existing Infrastructure: Utilize existing 3000-gal glycol tank (20-25% propylene glycol), pumps, piping, concrete pad, electrical service, and seawater heat exchangers.

• Seawater Source: Equipment must be suitable for corrosive coastal exposure with seasonal temperatures of 8-15°C (46-59°F).

• Glycol Loop: Maintain 140 GPM flow at -2°C to -1°C (28-30°F).

• Work Plan: Submit a detailed work plan including schedule, removal/disposal of existing chiller and refrigerant, installation, testing, commissioning, and training.

• Deliverables: Safety Plan, Project Schedule, Work Plan, As-Built Drawings, and Operation & Maintenance Manual.

• Warranty: One-year labor and craftsmanship warranty.

• Training: Provide NWFSC personnel training on system operation and preventive maintenance.

• Points of Contact: Contracting Officer Representative (COR) and Task Monitor (TM) are identified.

Amendment / Modification

This amendment (Amendment 0001) to Solicitation 1305M326Q0175 makes the following updates:

• Updates Block 12a and 12b to specify the requirement for payment and performance bonds for the selected contractor.

• Provides a revised copy of Attachment 1, "Statement of Work - Manchester 80-ton Chiller (14 May 2026)".

• Provides "Attachment 4 - RFI Tracker - Manchester 80-ton Chiller (14 May 2026)", which includes answers to RFIs received.

• Provides "Attachment 5 - RFI Images - Manchester 80-ton Chiller", containing images requested via RFIs.

• Attachment 1 (Statement of Work)

• New Attachments 4 and 5 (RFI Tracker and RFI Images)

• Solicitation Blocks 12a and 12b

All other solicitation terms and conditions remain unchanged. Bidders should review the revised attachments and updated bond requirements. The original solicitation due date of 05/20/2026 remains unchanged.

Statement of Work (SOW)

To remove an existing 80-ton chiller and install a new air-cooled 80-ton chiller at the Manchester Research Station, maintaining equivalent performance using existing infrastructure.

• Provide all labor, materials, tools, equipment, and supervision for the chiller replacement.

• Remove and dispose of the existing Century 80-ton chiller and associated materials, including refrigerant recovery and disposal.

• Install a new air-cooled 80-ton chiller compatible with the existing 3000-gallon glycol tank, pumps, piping, concrete pad, electrical service, and seawater heat exchangers.

• Reconnect to existing piping systems and perform electrical reconnection.

• Integrate controls and perform glycol draining and refilling.

• Conduct pressure testing, startup, and commissioning.

• Provide operator training and a one-year labor and craftsmanship warranty.

• New chiller must match existing cooling capacity for two seawater loops (210 GPM total).

• Nominal capacity: 80 tons minimum.

• Full cooling capacity at 95°F ambient dry bulb, 25% propylene glycol solution, and specified leaving/entering glycol temperatures.

• Equipment must be corrosion-resistant for a marine/coastal environment.

• Controls must include BACnet interface, digital display, alarm diagnostics, freeze protection, low ambient temperature controls, and automatic lead/lag compressor staging.

• Refrigerant must be Low-GWP, EPA-approved.

• Location: Manchester Research Station, 7305 Beach Drive, Port Orchard, WA 98366.

• Period of Performance: 270 days after Notice to Proceed (NTP).

• Work must comply with federal, state, and local requirements, or industry standards if none exist.

• Contractor must maintain a safe work environment per OSHA and NWFSC requirements.

• Minimize disruption to facility operations and research activities.

• Maintain site cleanliness and secure openings daily.

• Deliverables include a Safety Plan, Project Schedule, Work Plan, detailed installation plan, removal/disposal of existing chiller, testing and commissioning report, training records, As-Built Drawings (hard copy, PDF, CAD), and Operation & Maintenance Manual (hard copy, PDF).

Questions & Answers / Clarifications

This document contains responses to Requests for Information (RFIs) submitted by potential bidders regarding the Manchester 80-ton Chiller opportunity.

• Performance and Payment Bonds: The solicitation will be corrected to confirm that performance and payment bonds are required after award, in addition to the bid bond required at the time of quote submission.
• Unit Data Plate: Attachment 5 provides an image of the nameplate for the unit.
• Glycol Connections: Piping for glycol connections is 2" supply and 3" return. Attachment 5 includes an image of these connections.
• Electrical Service: Attachment 5 also provides an image showing the electrical service and its connection to the Century Unit.
• Discrepancies in Data: Section 3.1.3 has been revised to clarify the required performance and nominal capacity of the 80-ton chiller under site operating conditions. Figure 4 has been removed to avoid conflicting requirements, and figures have been renumbered.
• Existing Equipment: Bidders must determine if the existing supply pump and plumbing meet the new chiller requirements and replace them if necessary.

Key requirements regarding bonds have been clarified and will be corrected in the solicitation. Performance specifications have been revised, and figures updated to avoid confusion. Bidders are advised to verify the suitability of existing supply pump and plumbing.

Form / Attachment / Pricing Sheet

This document contains images and technical specifications related to a "Manchester 80-ton Chiller" as part of a Request for Information (RFI).

• RFI #2 Image: Provides a "CENTURY REFRIGERATION" data plate for a chiller. Key specifications include:
  • Model: P30AOCM80H2-S
  • Serial: 09-05-080007-001-001
  • Power Supply: 460/60/3
  • Control Circuit: 115/60/1
  • Test PSIG: 450
  • High Side: 144
  • Low Side: 144
  • Compressors: 8 (each 33.3 RLA - 154 LRA)
  • Fan Motor H.P.: 1
  • Fan Motor QTY: 8
  • Fan Motor FLA: 2.3
  • Refrigerant: 22
  • Minimum Operating Charge: 320 LBS
  • Oil Type: Mineral
  • Evap Temp Range: 20F - 53.F
  • Minimum Circuit Ampacity: 163
  • Max Time Delay Fuse Size: 175
• RFI #3 Image: Shows a physical connection point of the chiller unit.
• RFI #4 Image: Displays an external view of the chiller unit, including electrical control boxes.

This information is crucial for potential bidders to understand the specifications and physical characteristics of the existing chiller equipment. It will inform proposals related to maintenance, repair, replacement, or related services for this specific unit.

Other / Unclassified

This document is a General Decision Number (WA20260109) dated 01/02/2026, which supersedes WA20250109. It provides prevailing wage rates and fringes for various construction trades in Kitsap County, Washington, specifically for building construction projects (excluding single-family homes or apartments up to four stories).

This document is relevant to bidders as it outlines the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on federal or federally funded construction projects in the specified geographic area. Bidders should consult this document to understand labor costs associated with the opportunity and ensure compliance with wage determination requirements.

Statement of Work (SOW)

To replace the existing Century 80-ton chiller at the Manchester Research Station with a new air-cooled 80-ton chiller, maintaining equivalent performance using existing infrastructure.

• Remove the existing 80-ton chiller and its refrigerant.

• Install a new air-cooled 80-ton chiller.

• Utilize existing glycol tank, pumps, piping, concrete pad, electrical service, and seawater heat exchangers.

• Ensure the new system meets applicable federal, state, local, or industry standards.

• The new chiller must maintain the cooling capacity for two seawater loops (210 GPM total) via the existing 3000-gal glycol tank.

• The system must operate within ambient conditions of -18°C to 46°C (0–115°F).

• Materials must be corrosion-resistant for a marine/coastal environment.

• Condenser coils: Copper tubes, aluminum fins, corrosion-resistant epoxy coating.

• Compressors: Hermetically sealed scroll type with crankcase heaters and overload protection.

• Frame: Heavy-gauge galvanized steel with powder-coat finish.

• Standards: UL 1995, NEC, AHRI 550/590 & 551/591, ANSI/ASHRAE 15 compliance.

• Electrical & Controls: Single-point 3-phase 480VAC; BACnet-ready DDC components.

• Refrigerant: Low-GWP, EPA-approved (e.g., R32 or equivalent).

• Basis of Design: TRANE Model CGAM air-cooled chiller, or approved equal.

• Project Location: Manchester Research Station, 7305 Beach Drive, Port Orchard, WA 98366.

• Period of Performance: As Soon As Possible after Notice to Proceed (NTP).

• Work Plan: Submit a detailed plan including project schedule, removal/disposal, installation, and performance verification prior to fieldwork.

• Construction & Installation: Provide labor, materials, tools, and equipment; protect existing structures; maintain a clean work area.

• Testing & Commissioning: Manufacturer-certified technician to test and commission; provide a commissioning report.

• Training: Provide NWFSC personnel training on system operation and preventive maintenance within 5 working days after commissioning.

• Warranty: One-year labor and craftsmanship warranty; register manufacturer warranties.

• As-Built Drawings: Submit 2 hard copies, 1 PDF, and 1 CAD file.

• O&M Manual: Submit 2 hard copies and 1 PDF.

• Safety & Coordination: Maintain a safe work environment; coordinate schedule and weekly progress updates.

• Site Protection: Minimize disruption to operations; maintain site cleanliness.

• Debris Management: Remove all debris daily; legally dispose at contractor expense.

• Work Hours: Standard campus hours are Monday-Friday, 7:00 AM to 4:00 PM. Work outside standard hours requires 24-hour advanced notice and approval.

• Contracting Officer Representative (COR): Thanh Minh Trinh

• Task Monitor (TM): Shawn Katz

Solicitation / RFP / RFQ

This solicitation is for the replacement of an 80-ton chiller at the Manchester Research Center in Port Orchard, Washington. The acquisition is set aside for Small Businesses under NAICS code 238220.

• Replacement of an 80-ton chiller.

• Work to be performed in accordance with Attachment 1 - Statement of Work.

• Davis Bacon Act Wage Determination is included as Attachment 2.

• Contract Type: Firm-fixed-price.

• Period of Performance: To be determined at the time of award.

• Estimated Value: Not explicitly stated in this document.

• Proposal Submission Deadline: May 15, 2026, by 5:00 PM PDT.

• Questions Due Date: May 8, 2026, by 5:00 PM PDT. Questions must be submitted via email to charles.kendall@noaa.gov.

• Evaluation Factors: Technical Approach and Capability, Price, and Past Performance.

• Evaluation Criteria: Detailed in RFO 52.212-2.

• This requirement is set aside for Small Businesses.

• A site visit is scheduled for May 7, 2026, at 10:00 AM PDT at 7305 Beach Drive, Port Orchard, WA 98366. Attendance is highly recommended.

• A Bid Guarantee is required. Performance and Payment Bonds will be required after award.

• Offerors must submit offers electronically via email to charles.kendall@noaa.gov.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire template provided to assist offerors in gathering feedback from assessors regarding their performance on previous contracts. It is intended to be completed by the offeror and then provided to a government assessor who had experience with the offeror on a relevant contract. The assessor will verify the offeror-provided information and complete the questionnaire.

• Section I: Solicitation Data: To be completed by the Offeror, includes Solicitation Number (1305M326Q0175), Project/Requirement (Manchester 80-ton Chiller Replacement), Customer/Agency (DOC/NOAA), and a brief Project/Requirement Description.
• Section II: Current or Historical Contract Information: To be completed by the Offeror and validated by the Assessor. Includes fields for Contract Number, Type of Contract, Contract Value, Period of Performance, Project/Requirement Description, Contracting Role (Prime/Subcontractor), and Termination History.
• Section III: Assessor Information: To be completed by the Assessor, including their name, title, contact information, role in contract award/administration, and period of involvement.
• Section IV: Overall Performance Rating: To be completed by the Assessor, providing a rating (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, N/A) based on various performance aspects, with space for additional comments.

Offerors are required to submit this questionnaire, completed in Sections I and II by themselves and Sections III and IV by the assessor, with their proposal by the solicitation closing date. The feedback gathered is crucial for the government's evaluation of past performance. The questionnaire also specifies that completed forms should be emailed to Charles.kendall@noaa.gov.