8135--GEL PACKS

Amendment / Modification

This amendment modifies the "case per pallet" requirement for the solicitation.

• Statement of Requirements (specifically the "Scope" section regarding the number of cases per pallet).

No changes to proposal deadlines or submission requirements are indicated. Bidders should note the updated case per pallet requirement when preparing their offers.

Solicitation / RFP / RFQ

This solicitation is for the Department of Veterans Affairs, Consolidated Mail Outpatient Pharmacy (CMOP) in Tucson, Arizona, to procure gel packs for maintaining medication temperatures during shipment to Veteran patients. The gel packs must meet specific technical requirements.

• Quantity: 42,800 cases (48 gel packs per case).

• Gel Pack Dimensions:

  • Length: 6 7/8 in. minimum to 7 in. maximum.
  • Width: 5.3 in. minimum to 5.5 in. maximum.
  • Weight: 11.8 oz. to 12.2 oz.

• Packaging: Gel packs to be placed in four even stacks of twelve, separated by cardboard dividers, in cardboard boxes. Boxes should be designed for quick and even freezing of gel packs.

• Delivery Schedule:

  • Frozen: Weekly by truckload (22 pallets) from April 1st to October 31st.
  • Ambient: Daily in bundles of 100 cases from November 1st to March 31st.

• First Delivery: April 1st, 2026.

• Delivery Location: Department of Veterans Affairs, CMOP Tucson, 3675 Britannia Drive, Tucson, AZ 87506-5041.

• Delivery Hours: Monday - Friday, 12pm - 9pm local time.

• Holidays: Deliveries not accepted on specified Federal holidays.

• Emergency Delivery: Capability to adjust delivery and emergency request of 4 pallets of frozen gel packs.

• Contract Type: Not explicitly stated, but implied to be a contract for commercial products.

• Period of Performance:

  • Ambient Gel Packs (Item 0001): 11-01-2026 to 03-31-2027.
  • Frozen Gel Packs (Item 0002): 04-01-2026 to 10-31-2026.

• Estimated Value: Not stated.

• Submission Instructions: Email solicitation packages to Kelly.Mann@va.gov. Pricing Schedule must be in Excel format. Quotes must include all items.

• Required Documents:

  1. RFQ cover page SF 1449, signed.
  2. Pricing Schedule excel quote spreadsheet.
  3. TAA Certificate Section E completed and returned.
  4. Gel Pack case sample for technical review (sent to Tucson CMOP).

• Sample Submission: Samples due by the close date of the solicitation for technical acceptance.

• Evaluation Criteria: Offers will be evaluated based on past performance, technical acceptance, delivery, and price. The Government will use a comparative evaluation process.

• Key Deadlines:

  • Offer Due Date: March 2, 2026, 5 PM CDT.
  • Sample Due Date: Same as Offer Due Date.

• This acquisition is UNRESTRICTED.

• NAICS Code: 312113

• Size Standard: 850 employees

• The solicitation incorporates FAR clauses by reference. Full text of clauses is available upon request.

• Specific clauses related to security, Buy American, and trade agreements are included.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for "12 OZ GEL PACKS" related to Solicitation # 36C77026Q0076 for VA CMOP - TUCSON. It outlines the line items, descriptions, quantities, and units of measure for the products being procured.

• Line Item 1: GEL PACKS, POLAR, 12 OZ, packaged 48/CS, with a quantity of 12000 CS.
• Line Item 2: FROZEN GEL PACKS, packaged 48/CS, with a quantity of 30800 CS.
• The sheet includes fields for NDC #/UPC, CMOP Item #, MFR., Country of Origin, GSA Product ID#, GSA Ceiling Price, Unit Price, and Total Price. Currently, all Unit Prices and Total Prices are listed as 0.0.
• It also contains fields for Vendor Name, Vendor Point of Contact, Point of Contact Email, Vendor Phone #, GSA Contract #, and SAM UEI#, which are to be filled in by the vendor.
• The solicitation issue date is 02/20/26, and the due date for submission is 03/02/26 @ 5PM CDT.

This pricing schedule is critical for bidders to understand the specific items, quantities, and packaging required for this solicitation. Bidders must use this document to prepare and submit their pricing proposals accurately, ensuring all required fields are completed. The due date for submission is a key deadline for participation.

Amendment / Modification

• The solicitation due date has been extended from 02/25/26 at 5 PM to 03/02/26 at 5 PM.

• Item 11 indicates that the solicitation is amended and the due date is extended.

• The proposal submission deadline has been extended to 03/02/26 at 5 PM.

Amendment / Modification

This amendment modifies the delivery dates for the FROZEN gel packs and AMBIENT gel packs.

• Delivery dates for FROZEN gel packs are changed to April 1st - October 31st.
• Delivery dates for AMBIENT gel packs are changed to November 1st - March 31st.

All other terms and conditions remain the same. This amendment applies to solicitation number 36C7702600076.

Solicitation / RFP / RFQ

This solicitation is for the Department of Veterans Affairs, Consolidated Mail Outpatient Pharmacy (CMOP) in Tucson, Arizona, to procure gel packs. These gel packs are intended to maintain medications at required temperatures during shipment to Veteran patients.

• Quantity: 42,800 cases (48 gel packs per case).

• Gel Pack Dimensions:

  • Length: 6 7/8 in. minimum to 7 in. maximum.
  • Width: 5.3 in. minimum to 5.5 in. maximum.
  • Weight: 11.8 oz. to 12.2 oz.

• Packaging: Gel packs are to be placed in four even stacks of twelve, separated by a cardboard divider, in cardboard boxes. Boxes should be designed for quick, even freezing and have specific hole configurations for ventilation.

• Delivery:

  • Frozen gel packs: Weekly by truckload (22 pallets) from April 1st to October 31st.
  • Ambient gel packs: Daily in bundles of 100 cases from November 1st to March 31st.

• First Delivery: April 1st, 2026.

• Delivery Location: Department of Veterans Affairs, CMOP Tucson, 3675 E. Britannia Drive, Tucson, AZ 87506-5041.

• Delivery Hours: Monday – Friday, 12pm – 9pm local time. Deliveries are not accepted on specified Federal holidays.

• Flexibility: The government requests the ability to adjust delivery schedules and the capability for emergency delivery of 4 pallets of frozen gel packs.

• Contract Type: Not explicitly stated, but implied to be a supply contract.

• Period of Performance: The Price/Cost Schedule indicates separate periods for ambient and frozen gel packs, spanning from November 1, 2026, to March 31, 2027, and April 1, 2026, to October 31, 2026, respectively.

• Submission: Solicitation packages must be emailed to Kelly.Mann@va.gov and include:

  1. Signed SF 1449 RFQ cover page.
  2. Pricing Schedule in Excel format.
  3. Completed TAA Certificate Section E.
  4. Gel pack case sample sent to Tucson CMOP for technical review (due by solicitation close date).

• Evaluation: Offers will be evaluated based on past performance, technical acceptance, delivery, and price. The government may award to the offer that is most advantageous, not necessarily the lowest price.

• Key Deadlines: Offer Due Date is February 25, 2026, 5 PM CDT. Samples are also due by the close date.

• The acquisition is listed as UNRESTRICTED.

• NAICS Code: 312113 (Ice Cream and Frozen Dessert Manufacturing), Size Standard: 850 employees.

• Vendors who have not previously provided an acceptable sample must send one case to the Tucson CMOP before the solicitation close date for technical acceptance.

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-3, and 52.212-5.