8135--GEL PACKS - AMBIENT AND FROZEN

Form / Attachment / Pricing Sheet

This Excel spreadsheet serves as the official pricing schedule and bid submission template for Solicitation 36C77026Q0076, seeking 12 OZ GEL PACKS for VA CMOP - TUCSON. Bidders are required to use this document to submit their proposed pricing and product details.

• Pharmacy List Sheet: This sheet lists the required items: "GEL PACKS, POLAR, 12 OZ" (12,000 CS) and "FROZEN GEL PACKS" (30,800 CS). Bidders must complete the 'UNIT PRICE' and 'TOTAL PRICE' columns for each line item, along with other details such as NDC #/UPC, Manufacturer, Country of Origin, and Vendor Comments (including delivery schedule).

• Abstract of Offerors Sheet: This sheet provides a template for bidders to propose up to seven acceptable alternative NDCs per line item, requiring details like proposed NDC, Manufacturer, Origin Country, Unit Price, and Total Price for each alternative.

• Delivery: Full delivery is required within 10 days After Receipt of Order (ARO); partial deliveries are not accepted without prior approval.

• NDC Evaluation: All National Drug Codes (NDCs) submitted for bid will undergo RPH (Registered Pharmacist) evaluation and approval.

• Submission Deadline: The solicitation due date is 02/25/26 @ 5PM CDT.

This document is critical for proposal preparation as it is the designated format for submitting all pricing and product information. Accurate and complete submission of this pricing schedule is essential for consideration. Bidders should ensure all required fields are filled out and adhere to the specified delivery and NDC evaluation criteria.

Solicitation / RFP / RFQ

This solicitation is for the Department of Veterans Affairs, Consolidated Mail Outpatient Pharmacy (CMOP) in Tucson, Arizona, to procure gel packs for maintaining medication temperatures during shipment to Veteran patients. The total quantity required is 42,800 cases (48 gel packs per case).

• Gel Pack Dimensions:

  • Length: 6 7/8 in. minimum to 7 in. maximum
  • Width: 5.3 in. minimum to 5.5 in. maximum
  • Weight: 11.8 oz. to 12.2 oz.

• Packaging: Gel packs are to be placed in four even stacks of twelve, separated by a cardboard divider, within cardboard boxes. Boxes must have specific slot dimensions for freezing and be designed for quick, even freezing.

• Delivery Schedule:

  • Weekly by truckload (22 pallets) from April 1st to October 31st.
  • Daily ambient in bundles of 100 cases from November 1st to March 31st.

• First Delivery: April 1st, 2026.

• Delivery Days/Times: Monday – Friday, 12pm – 9pm local time. Deliveries are not accepted on Federal holidays.

• Contract Type: Not explicitly stated, but implied to be a fixed-price contract for commercial products.

• Period of Performance: The delivery schedule indicates a period from April 1, 2026, through March 31, 2027.

• Estimated Value: Not stated.

• Offer Submission: Offers must be submitted by 5 PM CDT on February 25, 2026. Submission requires:

  1. Signed SF 1449 RFQ cover page.
  2. Pricing Schedule in Excel format.
  3. Completed TAA Certificate (Section E).
  4. One (1) case sample of gel packs sent to Tucson CMOP for technical acceptance (due by solicitation close date).

• Evaluation Criteria: Offers will be evaluated based on past performance, technical acceptance, delivery, and price. The award will be made to the responsible offeror whose offer is most advantageous to the Government.

• The acquisition is marked as UNRESTRICTED.

• NAICS Code: 312113 (Other Pressed and Blown Glass and Glassware Manufacturing).

• Size Standard: Not explicitly stated, but NAICS code 312113 typically has a size standard of 1,250 employees.

• Solicitation packages should be emailed to Kelly.Mann@va.gov.

• Pricing schedules must be returned in Excel format.

• Quotes are considered non-compliant if all items are not received.

• Only approved samples are considered for award.

• The contract includes various FAR clauses related to terms and conditions, payment, security, and representations and certifications.