827963-CART

Form / Attachment / Pricing Sheet

This document outlines the Terms & Conditions for Purchase Orders concerning Commercial Products & Services under the Simplified Acquisition Threshold (SAT). It establishes the legal framework and expectations for agreements between the Company (UT-Battelle, LLC) and the Seller.

• Definitions: Clarifies terms such as Government, Company, Seller, Agreement, Procurement Officer, and Product.
• Order of Precedence: Specifies the hierarchy for resolving inconsistencies within the agreement documents.
• Acknowledgement/Entire Agreement: States that these terms, along with the Purchase Order face, constitute the complete agreement, and any changes require written acceptance.
• Warranty and Inspection: Details Seller's warranties for goods and services, including freedom from defects and adherence to professional standards.
• Shipping Terms: Mandates that delivery drivers must be U.S. citizens for onsite deliveries to DOE laboratories.
• Electrical Equipment Requirements: Requires electrical equipment to be listed by a nationally recognized testing laboratory (NRTL) or field evaluated and labeled at the Seller's expense.
• Payment: Directs suppliers to use the Ariba Network for payment information and inquiries.
• Compliance with Laws: Obligates the Seller to comply with all applicable laws and regulations.
• Termination: Outlines conditions under which the Company may terminate the Purchase Order for convenience or default.
• Excusable Delay: Defines circumstances beyond the Seller's control that may excuse nonperformance.
• Protection of Personally Identifiable Information (PII): Establishes strict requirements for handling PII, including security safeguards, incident reporting, and limitations on use and disclosure.
• Insurance Requirements: Specifies minimum insurance coverage amounts for Commercial General Liability, Professional Liability/E&O, and Cyber Liability.

This document is crucial for any vendor intending to do business with UT-Battelle, LLC under the SAT. It details the contractual obligations, responsibilities, and requirements that will govern the purchase of commercial products and services. Bidders must review these terms carefully to understand the legal framework, warranty expectations, delivery protocols, and data protection requirements before submitting a proposal or accepting a purchase order.

Form / Attachment / Pricing Sheet

This document, "Prime Supplemental Flowdown Document," outlines additional terms and conditions that are incorporated by reference into subcontracts and purchase orders issued under the prime contract DE-AC05-00OR22725. It serves to flow down mandatory U.S. Government regulatory and customer obligations from Oak Ridge National Laboratory's contract with the Department of Energy (DOE).

• Flow-down Clauses: The document lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses, along with specific DOE directives.
• Applicability Thresholds: Many clauses are applicable based on contract value (e.g., Simplified Acquisition Threshold, $15,000, $45,000, $200,000, $7.5 million) or specific contract types (e.g., cost reimbursement, construction, information technology, real estate, research and development).
• Precedence: In case of conflict, the version or date of a clause in this document takes precedence over the version or date in the identified Terms and Conditions.
• Self-Deleting Clauses: Clauses deemed inapplicable to a specific subcontract are considered self-deleting.

Potential bidders should review this document to understand the mandatory terms and conditions that will be flowed down to them if they are awarded a subcontract or purchase order under the prime contract. This includes understanding which clauses apply based on the potential value and nature of their subcontract, and how these clauses may impact their proposal preparation, contract performance, and compliance obligations.

Form / Attachment / Pricing Sheet

This document, "Attachment C - RFP455918," appears to be a Bill of Materials or a pricing sheet related to solicitation RFP455918. It requires vendors to provide specific details for the items being procured.

• Vendor Information: Fields for Vendor Name, Quote Number, and Date.
• Item Details: Includes Line Item, Item Description, Part Number, Manufacturer, Quantity, Unit Price, Total Price, Lead Time, and Country of Origin.
• Specific Item: Lists "1 Cartridge Assembly" with Part Number "827963-CART" manufactured by "Liquid Handling Equipment Inc."

Bidders must complete this form to provide pricing and logistical information for the specified item(s). This document is crucial for proposal preparation and will likely be used for evaluation purposes.

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications - Abbreviated," is a form that potential offerors must complete and submit as part of their bid. It requires the offeror to make specific representations and certifications regarding their business status, compliance with various federal regulations, and potential conflicts of interest.

• Type of Organization: Offeror must select their organizational type.
• Export Control: Representations regarding whether furnished items are "Trigger List Items," "Military/Space Items," or "Dual Use Items."
• Buy American Act: Certification regarding the origin of end products.
• Child Labor: Certification regarding knowledge of child labor for listed end products.
• Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment: Representation regarding compliance with FAR 52.204-25.
• Conflict of Interest: Certification regarding organizational or personal conflicts of interest.
• Payments to Influence Federal Transactions: Certification regarding lobbying activities.
• Employee Concerns Program and Differing Professional Opinion Process: Notification requirements for employees.
• Business Size Certification: Self-certification of business size and status (Small Business, Veteran-Owned, etc.) based on NAICS code 339999 with a size standard of 550 employees.

Completing and submitting this form accurately is a mandatory requirement for bidding on this opportunity. It ensures compliance with federal regulations and helps the government assess the offeror's eligibility and potential risks. Bidders must carefully review each section and provide truthful and accurate information. Failure to complete this form correctly could result in disqualification.

Solicitation / RFP / RFQ

Oak Ridge National Laboratory (ORNL) is issuing this Request for Proposal (RFP) for a Firm Fixed Price quote for a cartridge assembly for a Kontro Pump (827963-CART), or a domestic equivalent. The award will be made based on the lowest priced, technically acceptable proposal.

• A firm fixed price quote including proposed delivery schedule.

• Completed and signed Representations & Certifications (BSD-CS-2260, dated 3/09/2026).

• Explanation of any exceptions taken to the terms and conditions, including reasons and alternate solutions. Failure to provide this may result in the offer being deemed non-responsive.

• Contract Type Anticipated: Firm Fixed Price.

• Subcontract Type Anticipated: Firm Fixed Price.

• Anticipated Subcontract Period of Performance: To Be Determined.

• Proposal Due Date: May 14, 2026, by 5:00 PM EST. Proposals must be submitted via email to the Procurement Officer.

• Offer Validity Period: 120 days.

• Evaluation Criteria: Lowest priced, technically acceptable proposal.

• Small Business Set-Aside: No.

• Solicitation Number: 455918

• NAICS Code: 339999 - All Other Miscellaneous Manufacturing

• Description of Supplies/Services Sought: 877963-CART

• Questions Due Date: April 11, 2026, by 4:00 PM EST. Questions must be submitted in writing via email.

• RFP Attachments include: ORNL Terms and Conditions, Prime Contract Flowdowns, Bill of Materials, and Representations and Certifications.

• Special Provision: FAR 52.211-6 Brand Name or Equal applies.