8910--Milk and Dairy Products for Martinsburg VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Martinsburg VA Medical Center in West Virginia, has issued a Combined Synopsis/Solicitation (RFQ 36C24526Q0334) for Milk and Dairy Products. This opportunity is a Total Small Business Set-Aside and seeks to establish a multiple-year contract to procure various dairy items to support daily patient needs. Responses are due by April 14, 2026, at 12:00 PM EST.
Scope of Work
The contractor will be responsible for providing a range of commercial milk and dairy products, including:
- Milk: 2% Milk, Whole Milk, Chocolate Milk, Skim Milk, Lactaid Milk, and 1% Milk (all in 1/2 pint and gallon sizes).
- Other Dairy: Sour Cream (5lb tub) and Cottage Cheese (5lb tub).
Deliveries are required daily to the Martinsburg VA Medical Center's main kitchen (basement) between 5 a.m. and 11 a.m., excluding Wednesdays, Sundays, and federal holidays. Products must meet strict freshness requirements, with milk production not preceding delivery by more than twenty-four hours, and a "sell by date" indicating products are good for "7 days after production." All products must comply with the latest Federal Hospital Subsistence Guide and Federal Food, Drug and Cosmetic Act regulations. Vendors must notify the VAMC point of contact 48 hours prior to delivery for any substitute products or shipment shortages.
Contract Details
- Contract Type: Multiple-year contract (RFQ).
- Period of Performance: Five years, from October 1, 2026, through September 30, 2031.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 311511 (Dairy Product Manufacturing) with a 1000-employee size standard.
- Place of Performance: Department of Veterans Affairs Martinsburg VA Medical Center, Martinsburg, WV 25405.
Submission & Evaluation
- Response Due Date: April 14, 2026, at 12:00 PM Eastern Time.
- Submission Method: Email quotes to Zachary.Altner@va.gov.
- Evaluation: Award will be based on a best value assessment, considering the vendor's ability to meet daily delivery requirements, specified delivery hours, product freshness standards, and compliance with federal guidelines. Offerors must complete annual representations and certifications electronically via SAM.gov and include a statement accepting the terms and conditions or list any exceptions in their quotes.
Point of Contact
- Primary Contact: Zachary K Altner, Zachary.Altner@va.gov, (410) 642-2411 ext 25262.