8910--Milk and Dairy Products for Martinsburg VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting quotes for milk and dairy products for the Martinsburg VA Medical Center in Martinsburg, WV. This is a Total Small Business Set-Aside opportunity, seeking to establish a multiple-year contract for daily supply. Quotes are due by May 28, 2026, at 2:00 P.M. EST.
Scope of Work
The requirement is for various commercial milk and dairy products, including 2% milk, whole milk, chocolate milk, skim milk, Lactaid milk (all in 1/2 pint and gallon sizes where applicable), sour cream (5 Lb. Tub), and cottage cheese (5 Lb. Tub). Products must adhere to the latest Federal Hospital Subsistence Guide and Federal Food, Drug and Cosmetic Act regulations. Milk production must not precede delivery by more than twenty-four hours, with a production date marked and a "sell by date" ensuring products are good for "7 days after production."
Delivery Requirements
Daily deliveries are required, excluding Wednesdays, Sundays, and federal holidays. Deliveries must occur between 5 a.m. and 11 a.m. to the inventory control unit, building #500 main kitchen (basement) at the Martinsburg VAMC. Vendors must notify the VAMC 48 hours prior to delivery of any substitute products or shipment shortages.
Contract & Timeline
- Contract Type: Multiple-year contract (RFQ under FAR subpart 12.202)
- Period of Performance: Five years, commencing October 1, 2026, through September 30, 2031.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 311511 (Small business size standard of 1000 employees)
- Product Service Code (PSC): 8910 (Dairy Foods And Eggs)
- Response Date: May 28, 2026, at 2:00 P.M. EST
- Published Date: May 11, 2026
Submission & Evaluation
Quotes must be emailed to Zachary.Altner@va.gov. The award will be based on a best value evaluation, considering factors such as the vendor's ability to meet daily delivery requirements, delivery timing, product freshness, and compliance with all regulations. Offerors must complete annual representations and certifications electronically via SAM.gov.
Contact Information
- Primary Point of Contact: Zachary K Altner (Zachary.Altner@va.gov, (410) 642-2411 ext 25262)
- Contracting Officer's Representative (COR): William Breakall