8945--VA Long Beach Sandwiches IDIQ

Solicitation / RFP / RFQ

This document is related to an Indefinite Delivery Indefinite Quantity (IDIQ) contract for Sandwiches for the VA Long Beach. The IDIQ contract itself does not obligate funding; funding will be obligated through separate delivery orders.

Not explicitly detailed in this award notice, but the contract is for Product Service Code 8945 (Food, Prepared).

• Contract Type: IDIQ
• Total Estimated Value: $259,964.00
• Award Date: 04-07-2026

Not applicable to this award notice.

• Set-Aside: SBA (Small Business Administration)

• Solicitation Number: 36C26226Q0511

• NAICS Code: 311991 (Lessors of Nonresidential Buildings (except Miniwarehouses))

• Award Number: 36C26226D0085

• Awardee Name: FRESH GRILL, LLC

• Contractor's UEI: PFZ7STPKJLL4

• Awardee Address: 111 E GARRY AVE, SANTA ANA, CA 92707

• Contracting Office ZIP Code: 90815

• Point of Contact: Hestia Sim (Hestia.Sim@va.gov)

Amendment / Modification

This amendment (0002) to Solicitation/RFQ 36C26226Q0511 incorporates the FAR clause 52.219-14 Limitation on Subcontracting. It also updates the Statement of Work (SOW) with changes highlighted in the document.

• FAR Clause 52.219-14 Limitation on Subcontracting: This clause is incorporated, detailing subcontracting limitations based on contract type (services, supplies, construction) and entity type (similarly situated entities, joint ventures). The contractor agrees to these limitations by submitting an offer and executing a contract.
• Statement of Work (SOW):
  • Scope of Work: Remains focused on providing fresh sandwiches for Veterans meals at the VA Long Beach Healthcare System.
  • Period of Performance: Updated to 4/15/2026 – 4/14/2027.
  • Deliverables (CLINs): The list of sandwich types, salient characteristics, and estimated quantities remains the same.
  • Specifications: Requirements for packaging, product definitions (triangle vs. premium sandwiches), ingredient disclosure, allergen management, and recall notification are detailed.
  • Delivery Requirements: Delivery schedule (6 days/week, 5:30 a.m. - 6:30 a.m. Pacific Time), temperature control (35-45°F), and off-loading procedures are specified.
  • Product Availability: Procedures for notifying the government of unavailable products and acceptable temporary substitutes are outlined.
  • Radius Requirement: Contractor's distribution facilities must be within a 50-mile radius of the VA Long Beach Medical Center.
  • Emergency/Contingency Plan: Contractor must submit an emergency plan within 15 working days of award.
  • Contractor Delivery Personnel: Requirements for uniforms, appearance, and adherence to VA policies are detailed.
  • Personnel Policy: Contractor is responsible for Workers Compensation and Public Liability Insurance.
  • Badges and Parking: Contractor personnel must wear VA-issued ID badges and are responsible for their own parking.

The quote due date has been extended to April 1, 2026, at 10:00 AM Pacific Time. Contractors MUST acknowledge amendments and resubmit their quotes, as previously submitted quotes will not be considered for evaluation.

Amendment / Modification

This amendment (0002) to Solicitation/RFQ 36C26226Q0511 incorporates the FAR clause 52.219-14 Limitation on Subcontracting. The quote due date has been extended to April 1, 2026, at 10:00 AM Pacific Time. Contractors must acknowledge this amendment and resubmit their quotes, as previously submitted quotes will not be considered for evaluation.

• FAR clause 52.219-14 Limitation on Subcontracting has been incorporated.

• The Statement of Work (SOW) section is updated, with changes and added terms indicated by highlights.

• The proposal response date has been extended to April 1, 2026, 10:00 AM Pacific Time.

• Contractors are required to acknowledge this amendment and resubmit their quotes.

Amendment / Modification

This amendment provides responses to contractor questions regarding Solicitation/RFQ 36C26226Q0511 for VA Long Beach Sandwiches.

Key clarifications include:

• Delivery Frequency: Multiple times per week, specifically 5 days a week (Monday-Friday).
• Packaging/Shelf-Life: Sandwiches must have a "best buy date." The Statement of Work requires unopened items to remain fresh for at least five (5) days after delivery, and all ready-to-eat items must be labeled with a five (5) day expiration date.
• Incumbent Vendor: Contractors can find previous award details on SAM.gov.

This amendment addresses contractor questions, impacting the understanding of delivery and shelf-life requirements.

All other terms and conditions of the original solicitation remain unchanged. The response date of 03-25-2026 10:00 AM PACIFIC TIME, LOS ANGELES, USA, is not affected by this amendment.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for a firm-fixed-price, single-award Indefinite Delivery Indefinite Quantity (IDIQ) contract for freshly made ready-to-eat sandwiches for the VA Long Beach Healthcare System. The requirement is set aside for total small business.

The contractor shall provide a variety of sandwiches with specific salient characteristics, including minimum portion sizes and ingredient details. Key sandwich types and estimated annual quantities include:

• BB Roast Beef W/ Pepperoncini on French Sub (1,400 EA)
• GF Grilled Chicken Caesar Wrap (1,400 EA)
• GF Zesty Turkey Wrap (1,400 EA)
• BB Pesto Chicken Pita (1,400 EA)
• GF Superpower Wedge (Vegetarian) (1,400 EA)
• BB Tri Egg Salad on Wheat (23,300 EA)
• GF Classic Turkey Wedge (36,400 EA)
• BB Tri Tuna Salad on Wheat (7,200 EA)
• BB Tri Chicken Salad on Wheat (7,200 EA)
• GF PHA Roast Beef, Lettuce, & Tomato on Whole Wheat Triangle (2,420 EA)
• BB Tri Chicken Salad on White (2,420 EA)
• BB Peanut Butter/Strawberry on Wheat (7,200 EA)

Deliveries must be made in temperature-controlled, refrigerated vehicles between 5:30 a.m. and 6:30 a.m. Pacific Local Time on Wednesdays, Fridays, Sundays, and Mondays (excluding holidays). The contractor's facility must be within a 50-mile radius of the VA Long Beach Medical Center.

• Contract Type: Firm Fixed-Price IDIQ

• Period of Performance: April 15, 2026 – April 14, 2027

• Minimum Order Threshold: $100,000.00

• Maximum Order Threshold: $350,000.00

• Questions due by: Friday, March 20, 2026, 10:00 AM Pacific Time.

• Quotes due by: Wednesday, March 25, 2026, 10:00 AM Pacific Time.

• Offers will be evaluated based on Price, Technical, and Past Performance.

• Total Small Business Set-Aside.

• NAICS Code: 311991 (Size Standard: 700 Employees).

• Offerors must be registered in SAM.gov.

• This solicitation constitutes the only notice; a written solicitation will not be issued.

• All offerors must be registered in www.sam.gov.