8955--Barista Supplies - Coffee Roaster Coffee Crafters, Valenta 8 w/Options
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Veterans Benefits Administration (36C10D), is seeking quotes for the procurement of one coffee roaster. This unrestricted solicitation requires a machine equivalent to the Coffee Crafters Valenta 8 model with specific optional features. Quotes are due by March 4, 2026, at 14:00 EST.
Scope of Work
This Request for Quotes (RFQ) is for a coffee roaster machine. The government requires a product that is the same as or equal to the Coffee Crafters brand Coffee Roaster Valenta 8, which must include the optional Fill and Seal station (K-cup dispenser) and Co-Pilot function. Vendors proposing alternative "equal to" products must provide detailed information regarding equipment capacity and performance parameters to facilitate evaluation.
Contract & Timeline
- Contract Type: Firm-Fixed-Price
- Period of Performance: March 4, 2026, to April 20, 2026
- NAICS Code: 333241 - Food Product Machinery Manufacturing
- Product/Service Code: 8955 - Coffee, Tea, and Cocoa
- Response Due: March 4, 2026, 14:00 EST
- Published Date: February 4, 2026
Eligibility & Evaluation
This is an unrestricted acquisition. To be eligible for award, vendors must have an active Unique Entity Identification (UEI) within the Small Business Administration's (SBA) portal on SAM.gov. Quotes from vendors without an active SAM.gov record will not be evaluated. Award will be made to the single eligible vendor offering the best value to the government, considering price, delivery schedule, and adherence to requirements. All submitted Standard Form 1449 pages must be complete with required data entries and signatures. Offerors must hold prices firm for 30 calendar days.
Additional Notes
The product delivery address is within the vicinity of Hot Springs, AR 71913. Delivery is required within 30 days after contract award. The Contracting Officer is Harrison D Carter (harrison.carter@va.gov).