8BDE Santiago High School JCLC

Sources Sought Notice

This notice is issued by the U.S. Government to procure meals, lodging, and facilities for the Santiago High School Junior Cadet Leadership Program (JCLC) in Florida. The government is seeking information from small businesses to determine if a small business set-aside is appropriate. If two or more qualified small businesses respond with sufficient information to support a set-aside, it may be pursued. Otherwise, the requirement may not be set aside.

• This is NOT a solicitation (RFQ, IFB, or RFP). The government is not seeking quotes, bids, or proposals at this time and will not accept unsolicited proposals.
• No payment will be made for information or administrative costs incurred in response to this notice.
• Not responding does not preclude future participation if a solicitation is issued.
• If a solicitation is released, it will be synopsized on the Government-wide Point of Entry (GPE).
• Anticipated NAICS Code: 721214 – Recreational and Vacation Camps (except Campgrounds).
• Estimated Contract Value: $9M.
• A draft Performance Work Statement (PWS) is attached for details.

Interested parties should email the following information to the Contract Specialist and Contracting Officer by March 20, 2026, at 11:00 a.m. ET:

1. Firm Information: Name, POC, phone, email, UEI, CAGE code, small business status (including certifications like SDB, 8(a), HUBZone, SDVOSB, WOSB), and NAICS code.
2. Interest in Competing: Indicate if interested as a prime contractor and identify any subcontracting, joint ventures, or teaming arrangements.
3. Experience: Detailed information on previous experience with similar requirements (size, scope, complexity, timeframe, government/commercial), including how the firm can satisfy the PWS requirements. General statements of interest are insufficient.
4. Commercial Availability: Information to determine if the requirement is commercially available, including pricing, basis for pricing, delivery schedules, terms, and warranties.
5. Competition Structure: Suggestions on how to structure contract requirements to facilitate competition among small businesses.
6. Competition Restriction Concerns: Identification of any conditions or actions that may unreasonably restrict competition, with rationale. Contact the MICC Advocate for Competition if concerns exist.
7. Recommendations: Suggestions to improve the approach, specifications, or draft PWS/PRS.

• Limitations on subcontracting and nonmanufacturer rule do not apply to small business set-asides at or below the Simplified Acquisition Threshold (SAT).
• They do apply to 8(a), HUBZone, SDVOSB, EDWOSB, and WOSB set-asides regardless of dollar value.
• Contractors awarded contracts above the SAT must comply with FAR 52.219-14, Limitations on Subcontracting.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide facilities, lodging, logistical support, meals, training areas, and training activities for the Headquarters 8th Brigade Army JROTC Annual Cadet Leadership Challenge (JCLC) for the 2024/2025 school year.

• Event: JROTC Cadet Leadership Challenge (JCLC)

• Dates: June 8 - June 10, 2026

• Location: Contractor's facility

• Participants: 64 Cadets and 8 Cadre/Chaperones

• Services: Furnish meals, training areas, training activities, services, equipment, supplies, management, supervision, and labor.

• Key Activities: Includes rappelling, rock climbing, zip-line, high/low COPE, air rifle range, archery, nature hikes, team building, leadership development, physical fitness, and social/recreation activities.

• Lodging: Two nights of billeting required. Female and male participants, and Cadets and Cadre, will not share billets, latrines, or hygiene facilities.

• Meals: 7 meals to be provided per cycle, including a primary entrée with vegetarian substitute, three side dishes, fruit, salad, bread, dessert, and at least two beverage options. Menus to be coordinated with the Government.

• Facilities and infrastructure to be maintained and functional 98% of the time.

• Billeting facilities to be maintained in a habitable state 98% of the time.

• Meals to be served on time 95% of the time and fit for consumption.

• Personnel providing training must be trained 100% of the time.

• Training equipment must be serviceable and functional 98% of the time.

• All administrative actions must meet or exceed generally accepted academic standards.

• Safety and well-being of cadets must be assured.

• Period of Performance: June 8, 2026 to June 10, 2026

• Place of Performance: Contractor's facility

• Contractor must provide a Quality Control Plan (QCP).

• Contractor personnel must have background checks.

• Contractor must comply with safety and health regulations (e.g., OSHA).

• No Government Property (GP) will be provided; all equipment and materials are contractor-furnished.

• Contractor must provide a Leadership Development Program (LDP) curriculum.

• Contractor must have on-facility administrative capability.

• Contractor must ensure all vehicles and equipment are serviceable and clearly marked.