9 AMXS Hangar Fan Maintenance

Solicitation / RFP / RFQ

This solicitation (FA468626Q0014) is for "9 AMXS Hangar Fan Maintenance" at Beale AFB. The contract requires annual maintenance on 20 hangar fans, installation of guy wires on 4 fans, and as-needed repairs to ensure safe air circulation, personnel safety, and mission readiness. The estimated value for the NAICS code 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance) is USD 12,500,000.00.

• Annual maintenance for 20 hangar fans (IAW PWS 4.1).

• One-time guy wire installation for 4 fans (IAW PWS 4.2).

• As-needed repair services (IAW PWS 4.4.2), with a Not-to-Exceed (NTE) amount of $5,000.00 per instance.

• The contract is for a 5-year service period.

• The solicitation includes multiple option line items for annual maintenance and repair services, extending the potential performance period.

• Pricing arrangement is Firm Fixed Price.

• Offers must be submitted electronically via email to the Contracting Officer.

• The offer must consist of two volumes: Volume I: Technical Proposal and Volume II: Price Proposal.

• The Technical Proposal is limited to 5 pages and should describe the offeror's understanding and approach to the PWS. OEM certifications or equivalent experience should be included in an appendix.

• The Price Proposal must be submitted in Excel format using the designated Price Schedule Attachment, including pricing for the Base Year and all Option Years.

• Evaluation will be based on Technical Capability and Price, with a best-value tradeoff determination.

• Technical capability will be assessed based on OEM training/certification or equivalent specialized company experience, and a proposed execution schedule that supports mission-essential phasing and minimizes flight line disruption.

• Price quotes will be evaluated for fairness, reasonableness, and balance. The Total Evaluated Price (TEP) will include the Base Year and all four Option Years.

• Offerors must be registered in the System for Award Management (SAM).

• The period for acceptance of offers is 60 calendar days from the date specified for receipt of offers.

• This acquisition is set aside 100% for Small Business.

• The solicitation issue date is June 4, 2026, and the offer due date is June 4, 2026, at 10:00 AM local time.

• Key attachments include the PWS, Price Schedule, Wage Determination, and Historical Information.

• Payment requests and receiving reports must be submitted electronically through the Wide Area WorkFlow (WAWF) system.

Performance Work Statement (PWS)

This PWS outlines the requirements for a non-personal services contract to provide annual preventative maintenance, diagnostics, and optional repairs for twenty (20) Big Ass Fans located across five buildings at Beale AFB. The goal is to maintain operational readiness, ensure personnel safety, and protect aircraft performance by proactively maintaining the integrity and safety of hangar environments and mitigating risks associated with equipment failure.

• Perform annual preventative maintenance (PM) on all twenty (20) fans, ensuring standardized intervals between four and seven months into the period of performance.

• Inspect, clean, and maintain fans according to Original Equipment Manufacturer (OEM) specifications.

• Coordinate specific PM visit dates with the Mission Partner at least 14 calendar days in advance.

• Perform a one-time installation of new guy wires on four (4) specific fans across two buildings.

• Conduct diagnostic evaluations for any fan exhibiting failure to determine root cause and provide repair recommendations.

• Execute authorized repairs to restore full operational capability, providing all necessary parts, materials, and labor.

• Preventative Maintenance: 100 percent compliance with listed inspections and maintenance tasks per OEM standards.

• Guy Wire Installation: 100 percent compliance with installing guy wires securely and to OEM safety specifications.

• Diagnostic & Repair: 95 percent of repairs must be successful on the first attempt.

• Period of Performance: One (1) Base Year and four (4) Option Years.

• Location: Beale AFB, California 95903.

• Work Hours: Monday through Friday, 0730 to 1500, excluding Federal Holidays and 9 RW/ACC Family Days.

• Compliance with OEM Maintenance and Safety Manuals, National Electrical Code (NEC), Air Force Occupational Safety and Health (AFOSH), National Fire Protection Association (NFPA), and Unified Facilities Criteria (UFC) standards.

• Contractor shall provide all supervision, labor, tools, materials, parts, and equipment, including lift equipment.

• Repairs require Contracting Officer authorization and detailed quotes including comparative pricing for replacement parts.

• All new fan components and parts are covered by a manufacturer's warranty; contractor coordinates all warranty claims.

• Contractor personnel must adhere to all security instructions and directives, and will be escorted on the flightline.

• The contract is for non-personal services; the contractor shall designate an on-site lead for workforce supervision.

• Annual Maintenance Report (Annually per fan)

• Diagnostic Report (As required, per fault)

• Final Repair Report (As required, post-repair)

Form / Attachment / Pricing Sheet

This document is a pricing schedule for the 9 AMXS Hangar Fan Maintenance opportunity. Bidders should use this to provide their proposed pricing for the CLINs (Contract Line Item Numbers) listed.

• CLINs: Specific line items for services, including Annual Fan Maintenance, One-Time Guy Wire Installation, and Repair Services.
• Item/Service Description: Details the specific service for each CLIN.
• QTY: Quantity for each item/service.
• Unit: Unit of measure (e.g., EA for Each, LOT).
• Unit Price: Field for bidders to enter their proposed unit price.
• Total Price: Field for bidders to enter their proposed total price (QTY * Unit Price).
• Not-to-Exceed (NTE) amounts: Repair services have an NTE of $5,000.00 per CLIN.
• Total: A sum of the total prices for all CLINs, indicating a potential total contract value.

This pricing schedule is critical for bidders to understand the cost structure expected for the fan maintenance services. Bidders must complete this schedule accurately to submit a compliant proposal. The listed CLINs and their associated quantities provide a basis for cost estimation. The NTE for repair services indicates a maximum allowable cost for those specific tasks.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, specifically Wage Determination No. 2015-5659, Revision No. 26, dated May 13, 2026. It lists the minimum wage rates and fringe benefits required for various occupations performing work under a service contract in California, specifically within the counties of Sutter and Yuba.

• Occupational Listings: The document provides a comprehensive list of job titles and corresponding minimum hourly wage rates.
• Fringe Benefits: It states that fringe benefits required follow the occupational listing, implying specific benefit packages are tied to each job category.
• Applicability: This determination applies to contracts covered by the Service Contract Act.
• Executive Orders: It references Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining specific requirements and benefits related to these orders.

Bidders responding to solicitations that incorporate this wage determination must ensure their proposed labor costs align with these minimum rates and fringe benefits. Failure to comply can lead to non-compliance with the Service Contract Act. This document is crucial for accurate cost estimation and proposal development for relevant federal contracts.

Form / Attachment / Pricing Sheet

This document provides historical equipment and maintenance data for FY26 AMXS Hangar Fan Maintenance at Beale Air Force Base, CA. It is intended to assist offerors in understanding the baseline condition and historical maintenance context of the equipment. It is not all-encompassing and does not relieve the contractor from performing their own due diligence or fulfilling all requirements in the Performance Work Statement (PWS).

• General Equipment Specifications: Details baseline configurations for fans in Hangars K and N, including Manufacturer (Big Ass Fans), Model (Basic 6), Diameter (24 Feet), Mount Type (Basic 6 I-Beam), Extension Tube (16 Feet), Mounting Height (Approx. 20 Feet AFF), Voltage/Phase (200-250V / 3-Phase), and VFD/Controller (Allen Bradley).
• Historical Maintenance Observations (October 2025): Records diagnostic service calls, noting specific issues like fan wobbling and Variable Frequency Drive (VFD) indications in Hangar K, and significant wobbling with potential issues related to supporting steel I-beams in Hangar N.
• Previous Corrective Actions & Parts: Details actions taken in late 2025 to address operational instability, including the use of 20-foot Gripple Sets (guy wires) for stabilization, the requirement for high-lift equipment for repairs, and the use of standard OEM-compliant mounting hardware and thread sealants.

This document offers historical context on the fans' specifications and past maintenance issues. Offerors should use this information to inform their understanding of potential challenges and to prepare for their own due diligence, as it provides insights into the equipment's condition and previous repair efforts. Bidders are reminded that they are responsible for verifying exact specifications and fulfilling all PWS requirements.