950 SWG Access Control System Installation

Statement of Work (SOW)

To procure, deliver, install, program, test, and commission a Kantech Access Control System (or equal) for four (4) secured doors at Building 2051N, Robins Air Force Base.

• Hardware Installation: Install a 4-door controller kit for four exterior doors, replace existing panic bars with electric panic bars, and install surface-mounted door position switches. Install new wire-free smart locks on ten interior doors.

• Cabling Infrastructure: Furnish and install approximately 500 linear feet of access control cabling, including Cat6 for network communication. All wiring must be routed professionally, terminated, labeled, and tested.

• Server and Software Installation: Install and configure the access control system server (e.g., Q Series ExacqVision or equivalent) with necessary hardware (Dell Pro Micro CPU, monitor) and software. Program and enroll 200 MIFARE 2K smart cards, configure access levels, schedules, user groups, and reporting features.

• System Functionality: Provide credential-based access control, administrator control over credentials, audit logs, activity reporting, door status monitoring, and controlled electric latch retraction. The system must maintain performance during normal operations.

• Future Expansion Capability: The system must be configured to allow for the addition of future access control points within the existing software platform, supporting additional controllers and readers without core system replacement.

• Testing and Commissioning: Test all hardware, verify credential functionality, confirm server-controller communication, demonstrate system functionality, and correct any deficiencies.

• Documentation and Closeout: Provide as-built documentation, system configuration summaries, administrative login credentials, basic end-user training, and manufacturer warranty documentation.

• Period of Performance: 60 days from the date of award.

• Place of Performance: Building 2051N, Robins AFB, GA.

• Warranties: 1-year warranty (parts and labor) from completion of installation. Contractor is responsible for any damages caused during installation.

• Maintenance/Service: Mandatory 3-hour response time for emergency repairs.

• Environmental Requirements: Compliance with federal, state, and local environmental regulations; use of non-hazardous materials when possible; adherence to industrial, environmental, and OSHA standards.

• Clean Up: Maintain a clean job site, remove all debris, and ensure the project area is left in a vacuum-clean condition.

• Hours of Operation: Normal duty hours are 7:00 AM to 5:30 PM, Monday through Friday, excluding government holidays. Coordination with the 950 SWG Security Officer is required.

• Security Requirements: Protection of unclassified DoD information (FCI, CUI) in accordance with DFARS Clauses 252.204-7021 and 252.204-7025. Maintain CMMC Level 1. All prospective contractors MUST be U.S. citizens. Background checks and installation access requirements must be met. Compliance with all base traffic and security regulations is mandatory. Photography and recording are restricted. Sensitive government operations, personnel, equipment, and information must not be disclosed to unauthorized parties.

Solicitation / RFP / RFQ

This solicitation (FA850126Q0044) is for the "950 SWG Access Control System Installation." The government is procuring the delivery, installation, programming, testing, and commissioning of a Kantech Access Control System, or an equivalent, to support four (4) secured doors at the Spectrum Warfare Building, Robins Air Force Base, Georgia.

• Installation of a Kantech Access Control System (or equal) for four secured doors.

• Delivery, installation, programming, testing, and commissioning of the system.

• Associated deliverables include:

  • As-built documentation and controller-to-door mapping (IAW SOW)
  • System Configuration Summary (IAW SOW)
  • Administrative Login Credentials (IAW SOW)
  • Basic End-User Training (IAW SOW)
  • Warranty Performance Reports

• Contract Type: Not explicitly stated, but pricing arrangement is "Firm Fixed Price" for the main item.

• Period of Performance: Not explicitly stated, but delivery is scheduled for 60 calendar days from the date of award receipt.

• Estimated Value: Not explicitly stated.

• Proposal submission instructions are detailed within the solicitation, including FAR clauses.

• Evaluation will be based on "Price Evaluation and Technical Acceptability."

• Offer Due Date: June 19, 2026, at 05:00 PM.

• This acquisition is set aside 100% for Small Business.

• NAICS Code: 561621 (Security Systems Services (except Locksmiths))

• Size Standard: USD 25,000,000.00

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference.

• DFARS clauses are also incorporated, including those related to Cybersecurity Maturity Model Certification (CMMC) requirements (Level 1 (Self) required).

• Payment will be made via Wide Area WorkFlow (WAWF).

• The Statement of Work (SOW) is attached as "Statement_of_Work_Access_Control_System_FINAL."

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) detailing data items to be delivered by the contractor under a contract. It specifies the type, content, and submission requirements for various data items related to the "Lock and Access Control System in Building 2051N" opportunity.

• Data Item A001: As-built documentation and controller-to-door mapping.

• Data Item A002: System Configuration Summary.

• Data Item A003: Administrative Login Credentials.

• Data Item A004: Basic end-user Training.

• Data Item A005: Warranty Performance Reports (one-year warranty for parts and labor).

• Each data item has a specific title, reference to the Statement of Work (SOW), frequency of submission (mostly one-time), and distribution requirements.

• The addressee for all data items is William "Mike" Broughton at Robins AFB, GA.

• The document outlines the required format and content for each deliverable.

This CDRL provides potential bidders with a clear understanding of the specific documentation, training, and reporting deliverables required as part of the contract. It highlights the contractor's responsibilities beyond the primary service, which is crucial for accurately estimating costs and resources.